July 2012
     Be On The Lookout!
     Later This Summer - Audits and Inventories
           Video Class On Line 
                                                                                      
Trainging Room
Almost 2 hours of material

Another IAPE First  
    Audit and Inventories   IAPE has produced another first of its kind video training class on how to conduct  property room audits and inventories

     A great tool for anyone having to conduct an Audit or Inventory and not know where to start!

Question of the Month???  

Ask Joe  


Q Dear Joe,     

Drug Take Back boxes are popping up at agencies everywhere. Our admin team opens the box in our lobby with a key and deposits the drugs. The boxes are then sealed by admin and transported to the local sheriff's office who then arranges for destruction. I was looking for articles on the Internet last night re. possible issues with this whole scenario (so that I can be proactive) but I don't find anything. Advice, if any?

  

Sincerely,

 

Val in Washington 

 

A  Dear Val in Washington

 

As you're probably aware most all of these prescription drug take back programs have been administered by the DEA (Drug Enforcement Agency)

 

The program "National Take Back Initiative" started in 2010 that has been a huge success. Since the inception of the program over 774 tons of medication have been turned in and properly disposed of.

 

In regards to your question there haven't been a lot of stories in any of the property room newsletters that I'm aware of. One thing that I am aware of is that during the last year property rooms have suffered a tremendous number of thefts of pain medication. On Friday alone a major story broke in Louisiana where a medium-sized department had just called in the FBI to assist in the investigation of 14,400 Hydrocodone. The primary target most of the news  in recent stories has been Oxycontin.

 

One of the common problems that we heard about in our classes is the local police agency are retaining large quantities of undocumented drugs until they are actually destroyed. In most cases there has been no documentation of what has been turned in.   

    

In many departments the prescription medication are placed into a secure drop pharmaceutical drop box and later moved to the property room until destroyed. The photo below is manufactured by Securr of Ontario, California.  

 

Pharmaceutical Drop Off Bin
Pharmaceutical Drop Off Bin

 One of the things that we have advocated in our training classes is to make sure that you as the Evidence Custodian are not removing the undocumented prescription pills from the drug drop off container in the police lobby by yourself and that you do not have solo access to the drugs that are being stored in the property room.

 

The question needs to be asked if I were accused by anyone in the department of removing any of the drugs, can I prove that I didn't have solo access.   When it comes to handling undocumented prescription drugs remember 2-2-2 Rule.  

 

Always secure the drop-box with 2 separately keyed locks so that it requires 2 separate employees to open the box. After the drugs are removed from the drop-box, 2 employees move to the evidence room to secure.

 

One of the transporting employees being the evidence custodian is acceptable. Once the 2 people move the drugs to the property room pending the destruction the pills need to be secured in some type of container that has 2 separate locks that requires 2 people to open.

 

Having the second key being retained by someone out of the evidence room provides another level of security and integrity to the system.

 

We need to have polices in place that protect the Evidence Custodian and the integrity of the department. So, Remember the 2-2-2 Rule.

 

Hope that helps!  

 

Joe  

 NOW AVAILABLE

 

Property and Evidence 

By the Book 

 Available in hardcover and CD   

Property and Evidence By The Book 2

 

 

Completely rewritten and over 100 pages more content than first edition. Everything you ever wanted to know about operating your property room  

 

 

   

 


Property and Evidence 

Forms By the Book

   Available on CD

 

Book Cover

Over 25 property room forms that can be modified by you, a property room professionals!. The forms are completely modifiable in Microsoft Word.  

 

The Forms are also saved in a PDF format that provides the user the ability to fill in the boxes and use immediately.

 

ORDER HERE 

 

 

There are Two Ways to  
Take the IAPE Training Class! 
 
We have noticed many of our classes filling up quickly. If you cannot sign up for the class you want, or a class is not near your city, you can now take the Online Video Class.
To Learn more about IAPE's Online Video Class
 
Video Class Information  
MEET SPACESAVER    

IAPE continues its relationships with valuable and unique resources for our profession. Each month we will introduce  you to companies who offer products and services to improve evidence handling, processes and best practices. 

 
WHO IS SPACESAVER? 

Your Strongest Link in the Chain of Custody

Spacesaver and DSM - two trusted names in evidence storage systems - have designed secure storage solutions to meet the needs of any department's evidence handling processes. Whether you require lockers for temporary storage of evidence or need the long-term storage solution of our mobile systems Spacesaver and DSM evidence storage systems can store the most unique objects we know you have, from now to forever

 





Spacesaver
NEW FROM SPACESAVER
DSM Evidence Lockers with ContrLoc Technology   
With the new ControLoc Technology from Spacesaver, the same DSM Evidence Lockers that you've known to trust can now provide evidence tracking that you can rely on. With electro-mechanical locks and a LCD display with a touchpad interface, your evidence manager will know who accessed which locker door and when. Doors can also be assigned to certain individuals when evidence needs to be checked out for court. No keys required.       
 
ActivRac Mobilized Storage System Property and evidence piling up on you? Mobilize and organize your property and evidence storage with ActivRAC™ mobilized storage system by Spacesaver� that moves your existing or new shelving side-to-side, eliminating aisles and maximizing your square footage. It's the easiest way to add capacity without expanding, no matter the size or budget of the department.
 

To learn more about Spacesaver for law enforcement go to:Spacesaver.com


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2012 CLASS SCHEDULE

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March 2012
 
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