December - 2011
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Question of the Month???  

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Q Dear Joe,    

 

Recently I attended your class in Tucson, Arizona when you brought up the topic of counting money when it is submitted to the property room as opposed to later in the process when it is released. I really thought it had some merit, but my boss immediately squelched the idea and never went any further. Can you recap the reasoning for doing this.

 

Thanks, 

GT Bucks

 

A Dear G.T.,

 

For years and years property room personnel have not validated submitted money when it is placed in our custody. We just haven't done it! We have traditionally looked at the package as a "bag of $$$$$", with no knowledge if the count is correct or not. Secondly, most property rooms have no idea how much money they have in their custody.

 

Well, in the class we always suggest that the preferred method would be to have a currency envelope with denominations and totals with a second person validating, but don't really encourage the opening upon submittal. As time goes on, we all gain more and more wisdom and sometimes find other ways to do things and sometimes find out there may be better ways to do something rather than "this is the way we have always done it".

 

The other side of the coin, if you will! If you open a package of money in the property room seven years after submittal that is said to contain $7,500 is its missing $500 there is a great likelihood there will be some type of investigation. Remember, you have worked in the unit for three years and the money has been on the shelf for seven years. During the last 7 years there have been 5 different evidence custodians and the problem may have been present before you were assigned to the unit. If there was a theft, how many present and past employees are dragged into the investigation? Oh, I almost forgot, the officer that booked the money, he or she is also a part of the inquiry as they may have had access. Many would argue, it's a sealed bag! I would argue evidence bags can be tampered with.

 

If you were assigned to conduct the investigation, which timeline do you like the most? (Option 1) Since last Friday night when it was submitted or (option 2) sometime during the last seven years? You have a choice! So - The other side of the coin may identify mistakes early on and avoid the internal investigation. Lastly, the trend of the day is moving money into the bank as quickly as possible after submission as long as it doesn't have any type of evidentiary or probative value.

 

Hope this helps,

Joe

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