There's a lot of detailed information below regarding this year's convention. Check it out and get your travel plans made. And thanks for all you do for U.S. Masters Swimming! Swimming for Life,
Your Friends at U.S. Masters Swimming
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USAS Convention 2015 Lots of details below to plan your trip to this year's meeting |
The United States Aquatic Sports Convention will be held at the Kansas City Marriott Downtown, Kansas City, Mo., Sept. 30 through Oct. 4, 2015. Registration forms, travel, shuttle, and tourist information is available on the USAS website.
USMS meetings begin on Wed., Sept. 30. The convention page at usms.org contains the schedule and other information.
Delegate Registration
All persons attending or presenting at any meeting at convention MUST be registered for Convention. Online registration is now available.
Fees
- $170: Early bird online or postmarked on or before Sept. 8, 2015
- $200: Regular registration online or postmarked on or after Sept. 8, 2015
- $75: One-day registration
- $140: Two-day registration
Registration
Hotel Reservations
Hotel information can be found on the USAS website. You are responsible for making your hotel reservations. Please read the hotel reservation information before making your hotel reservation with Marriott. The system handles one room at a time. You can call 1-800-810-0850 to make reservations. The room block closes at 11:59 p.m., Sept. 2, 2015. Cancellations made within 72 hours of your stay may result in a penalty. If you have any problems making hotel reservations, please contact Tracy Grilli.
Air Transportation
The closest airport to this year's convention is Kansas City International (MCI).
Transportation
Super Shuttle (a shared ride transportation service) is available for $18 one way and $34 round trip.
Driving Directions
If you plan on driving, directions can be obtained by typing the following address into MapQuest or Google: 200 West 12th Street, Kansas City, Missouri 64105
Parking
Self-Park is $18 per day. Valet parking is $24 per day for delegates and volunteers.
Internet
Wireless Internet connectivity will be available in the House of Delegates, all meeting rooms. It's also available at no charge in all guest rooms.
Certification Table
The certification table will be open on Wednesday from 8 a.m. until 5 p.m., Thursday from 7 a.m. until 7:45 a.m., Thursday afternoon through Saturday (come find Debbie Cavanaugh).
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Pre-Convention Packet Be green by accessing these files online |
Please note that USMS continues its efforts in going green. Therefore, we are requesting that you either download the pre-convention files to your laptop or tablet (that you'll be bringing with you), print the documents yourself and bring them, or have them printed at a local copy shop.
The preconvention packet will be posted by mid-August on the convention page. This packet includes reports from the Executive Committee, National Office, and Liaisons & Special Appointments, in addition to committee reports and meeting agendas. It also includes election information, rules, long distance rules, and legislation proposed amendments, as well as other important documents and announcements.
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Meeting Minutes Bye-bye accordion files |
In our efforts to go green, the infamous accordion files are being phased out. USMS is paying for wireless Internet in all meeting rooms including the House of Delegates. Meeting minutes will be uploaded immediately following each meeting and will be accessible from the Meeting Minutes page of the USMS website.
A limited number of copies will be printed and available if you do not have an electronic device from which to view or download documents. Please contact Tracy Grilli if you require printed meeting minutes.
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Important Delegate List Reminder We need to know who will be attending |
LMSC Chairs: Please submit the names and contact information for your delegates ASAP to Tracy Grilli. These were due on July 1.
Chairs of Finance, Legislation, Long Distance & Rules Committees: Please contact your committee members and report to Tracy Grilli if any members from your committee will not be attending convention.
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Reminder: Submit Your Expense Reports You have 30 days to claim qualified expenses |
Don't forget to submit your expense reports to Susan Kuhlman within 30 days of the conclusion of Convention if you'd like to be reimbursed for qualified Convention expenses. Please download a reimbursement form (in PDF or Word formats) from the LMSC Management section of the Guide to Operations page. Requests for reimbursement must include all receipts and a description of the procured goods or services.
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Working Calendar Don't miss these important deadlines! |
Below are IMPORTANT deadlines from the Working Calendar:
July 31: Vice presidents send their committees' annual reports and agendas to Tracy Grilli. Members of the Executive Committee also submit their annual reports.
August 1: All proposed rule or code changes from Rules, Long Distance, and Legislation Committees are due to Tracy Grilli from respective committee chairs, for inclusion in the convention packet.
August 1: Election Committee submits election information to Tracy Grilli for inclusion in the convention packet.
August: Convention packets posted on the USMS website and emailed to all delegates.
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New Officers? Let us know! |
If your LMSC has elected any new officers, please remember to notify Membership Director Anna Lea Matysek of these changes. We need this information to be sure the right individuals are receiving information in a timely manner during their tenure. You can view what is currently on file by choosing your LMSC from the map and then clicking the link for LMSC Officers.
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Check-Off Challenge Bids Due Aug. 15 Want to host this fun, low-key event? |
The Fitness Committee is accepting bids from clubs interested in hosting the 2016 Check-Off Challenge event until August 15. The challenge is a low-key, year-long event that can promote your club while offering a fun challenge to swimmers well beyond your club'd geographical reach. Check out the Check-Off Challenge event page for more information and to register for the 2015 challenge if you haven't already. (You still have six months to swim all 18 events-- that's plenty of time, right?!) The host bid packet is also available online and includes all the details about what to expect as a host and how to apply. Contact the Fitness Committee with any questions and good luck!
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Moved Recently? Let us know! |
Spring and summer are common times for people to move, and with all that's going on during a move, it's easy to forget some of the organizations that need your new address. But please don't forget us! USMS needs your updated contact information to ensure timely delivery of SWIMMER magazine and other communications. To update your address, go to usms.org, scroll down, and click the red "Update my Membership" button. It's simple and quick!
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About U.S. Masters Swimming
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U.S. Masters Swimming, founded in 1970, is a membership-operated national governing body that promotes health, wellness, fitness, and competition for adults through swimming. It does so by partnering with more than 1,500 adult swim programs across the country; promoting information via the bimonthly member magazine, SWIMMER, monthly e-newsletters, STREAMLINES, and website, usms.org; and by sanctioning and promoting pool, open water, and virtual events and competitions. Nearly 60,000 adults are registered members of U.S. Masters Swimming.
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About STREAMLINES for Volunteers
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A subscription to STREAMLINES for Volunteers is required for all LMSC and national-level USMS volunteers; please do not click "SafeUnsubscribe," as that will remove you from all other USMS National Office mailings. Rather, click on the "Update Profile/Email Address" link to manage your subscriptions to U.S. Masters Swimming electronic communications.
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