April 2013
The EVM Newsletter™
from Management Technologies
Highlights in this Issue
Attend EVP World for FREE
No consensus on "consensus"
Construction and EVM
Revision C to ANSI 748
Small Nation Using 748
New Scheduling Certification
Shortening Meetings
Summary EACs in Error?
NASA's PM Challenge
Management Technologies Services 
 


 

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Sign-up 4 friends that are not already registered and have never attended EVM World and get your registration free.
 

 

Or save $400 on registration for EVM World.

Sign up two friends that are not registered and have never attended EVM World and get your registration reduced by $400.

 

Contact CPM's office for more details (703-370-7885).

 

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 EVM World Celebrates Ten Years of Earned Schedule 
 
world
 
 

EVM World registration is now open. Discounts for early registration through 1 May.

 

This year is the tenth year anniversary of Walt Lipke's work in creating the Earned Schedule method of EVM data analysis. An ES track at EVM World will highlight presentations on the past and present use of ES.

 

Walt will also be a keynote speaker at the event.

 

This is your last chance to go to EVM World and see Naples FL too. Beginning in 2014 EVM World will move about.

 

In 2014 EVM World will be held in San Antonio TX.

 

In 2015 it's in New Orleans.

  

 
 
Quotable Quote
 quill
On consensus:
"The process of abandoning all beliefs, principles, values, and policies in search of something in which no one believes, but to which no one objects; the process of avoiding the very issues that have to be solved, merely because you cannot get agreement on the way ahead."
 
Margaret Thatcher
 
 
  

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AACE Approved Education  Provider

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PMI Registered Education Provider

 

 

 

Constant Contact All Star Award (3nd year)

(Less than 10% of Constant Contact customers are
All Stars.)
 

 

 

  Construction, Big User of EVM
 
construction
 

According to a recent survey conducted by AACE of over 500 members with construction experience 64% said they used EVM to manage their efforts.

 

AACE was surprised to see such a high percentage of people using EVM. Having such a high response rate regarding EVM suggests EVM as a best practice since many of the respondents were not necessarily government contractors.

 

The survey results were shared during a GAO expert meeting on scheduling.

 

 

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ANSI 748 Revision C is Released

 

ANSI 748C has been released.

 

The good news is that if your EVMS was compliant with ANSI 748 before, it still is.

 

The bad news, if your EVMS was not compliant it still isn't.

 

According to members of the ANSI 748 revision team there has been some minor changes for readably and clearer definitions. One area of revision (for clarity) is in funds management and the relationships between AUW OTB and other factors in the CBB and TAB.

 

Standby for clarification on the following statement in Rev C "Over-target baseline is a term used to describe a situation where the budget (OTB) and/or schedule (OTS) in the contract budget baseline exceeds the program targets..."  I looks like a error as it is different from REV B and established practice. (We'll have an update in the May newsletter.

 

I expect that the principles of ANSI 748, as tested in the AACE EVP exam, will not change.

 

It is available from ANSI's eStandards Store at a cost of $72.

 

 

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Small Nation Adopts
ANSI 748

 

 

A study conducted by PMI CPM years ago found that most of the world uses the "PMI Practice Standard on Earned Value Management" as their standard.

 

But recently a small nation decided to adopt ANSI 748 as their national standard for EVM. Their parliament voted to adopt ANSI 748 after considering other national standards.

 

According to the 1 April press conference held in the capitol, Freeburg, the Minister of Finance said "that while Freedonia is a very small nation we need to make wise use of our public funds. We need to make sure we spend every Fredonian Dollar at least as wisely as the US Government spends its US Dollars."

 

 

As is typical of Freedonia, the attendees at the conference showed their support of this new fiscal policy by singing their short (30 second) national anthem  before adjourning.

  

  

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Top 

Welcome to the April 2013 EVM Newsletter. me2011

 

Lots of news in this issue.

 

ANSI 748 Revision C is out! We tell you how to get it.

 

The US is not alone. A small nation has adopted ANSI 748!

 

AACE has a new scheduling certification.

 

NASA's PM Challenge conference goes virtual.

  

LinkedIn now has a subgroup focused on "Agile EVM". The subgroup is within the "Earned Value Management" group. Join or go to the "Earned Value Management" group, then select "More...", and then select the "Agile EVM" subgroup. (Reminder, there is an Agile+EVM track of six presentation at EVM World 2013.)

  

The EVPrep two day workshop is be planned for four sites in the last half of 2013. Workshops are planned for Salt Lake City, Seattle, Denver, Austin, and Bethesda.

 

 Like us on Facebook  View our profile on LinkedIn

 

 

Our April tidbit (#43) cautions readers on a common but incorrect method of generating program/project level estimates at complete.

 

There is also an idea on how to speed up decision making using a 1950's technology. Also, a quote from Margaret Thatcher on the value of consensus.

 

And you can learn how to attend EVM World for free!

 

You can help make this newsletter interesting by contributing news about your activities in EVM, your company, product announcements, or your projects. Each month starts with a blank sheet, we don't make this stuff up! Send news to me at
 

evinfo@mgmt-technologies.com
 

Ray Stratton, PMP, EVP 

Editor

AACE Announces New Certification 
 

AACE has established the Certified Scheduling Technician (CST) certification program to give less experienced  professionals the opportunity to advance their scheduling skills, knowledge, and professional development. This is a stepping stone to obtaining the prerequisite eight years of relevant experience necessary to become certified as a PSP (Planning & Scheduling Professional). The PSP is also offered by AACE International.

 

The target audience for this new certification is the young professional with a minimum of 4 years of professional experience (or a 4-year degree).  The benefits of becoming a CST are:

  • showing that less experienced scheduling professionals have demonstrated a level of competency, knowledge, and ability in applying scheduling principles early in their career
  • distinguishes less experienced scheduling professionals from their peers to employers, clients, and the industry
  • professional practices for the scheduling profession are raised and improved by giving special recognition to those who achieve a high level of competency early in their career
  • an increased awareness of scheduling principles at the collegiate or technician level of the organizations

 

 

Shorten Meetings By Using Carbon Paper 
 

First, we have to explain what carbon paper is to a whole generation. Carbon paper is a tissue thin sheet of paper with  "carbon" on one side. It is placed between two sheets of paper so that when you typed a character (with a real typewriter) on the first sheet it was transferred to the second sheet by the impact. It's how to make "carbon copies". But trying to make more than one copy meant more layers of paper and carbon paper. The characters were less readable the more copies made. Five was about the limit. Need ten? Retype the whole document for the next set of five.

 

So when having a meeting to review a document you could invite about 5 people and therefore things moved relatively quickly.

 

Xerox! Now we can easily make 50 of copies and invite 50 people to our meeting. Now we have up to 50 people to comment and review our document and things move more slowly.

 

E-mail! Now we can send our document as an attachment to email which can be forwarded to others who forward it to others. Now perhaps a hundred people are reading and reviewing and commenting on our document. And everything comes to a crawl. Do we really need to have ALL these people reviewing and commenting? It's said everyone has a belly button and everyone has an opinion. But do we need them ALL and get them to agree on the final draft?

 

Where can I get some carbon paper?

 

(See this month's Quote.)

  

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Tidbit #43, "My EACs Are Wrong! Why?  

      

Control accounts (CA) are where our PV, EV, and AC (BCWS, BCWP, and ACWP) are generated. It's also where we can  compute SPI, CPI, and compute estimates at complete (EACs) using one of several formulas. The control account's PV, EV, and AC are also summed at higher and higher levels of the OBS and WBS until we are at the overall project level.

 

We can also compute SPI and CPI for the whole program/project or any intermediate level where we have summed the EVM data. Thus we can also compute EACs at any of these higher levels since we have all the needed parameters. DON'T! EACs computed at any level above the CA will not be the same as adding the EACs from all the lower level control accounts. This is why ANSI 748 says that estimates at complete are to be developed at the CA level.

 

What went wrong? Once the data is summed we lose the ability to identify the big control accounts from the small ones. This results in all control accounts being considered equal in size and contribution to the total EAC. To create the correct upper level EAC we need to weight each control account's EAC by the value of the control account in relationship to the total BAC for the WBS/OBS level we are totaling.

 

That is just too much work. Just add the EACs from each control account.   

  

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EVPrep™ and EVM Workshops

The following workshops are planned for one or more of the following locations:

 

  • Naples, FL (following EVM World)
  • Salt Lake City, UT
  • San Diego
  • Seattle
  • Austin
  • Bethesda (following IPMC)

Earned Value Experience (CAM) Workshop (14 PDUs)

 

You'll experience creating an earned value management baseline, determining earned value from project status, calculating earned value management indices, and estimating final cost and completion date. This workshop is perfect for team leads, control account managers, financial and schedule control staff, project and program managers, and chief project officers.

 

Excel EzEVM™Templates may be retained by attendees to implement earned value management in their organization.

 

Locations and Dates

 

View the Earned Value Experience workshop outline and get the registration form.

 

Interested in an on-site workshop? Send an e-mail with your your address and the number of attendees to receive a quote. 

 

EVPrep Exam Prep Workshop (14 PDUs)

 

The workshop covers all the topics likely covered in the exam and provides exam-like questions and workshop discussion about each question and the possible answers. This workshop also includes an EVM analysis question to help prepare you for the three page written essay in Part II (was part IV).

 

Take this workshop and save $150 on the exam. Attendees are given a temporary limited membership in AACE that allows you to take the exam at AACE member rates.

  

"Ray, your course is excellent preparation for the EVP Certification test. Your questions were comprehensive like the test and somewhat harder (more complex) than the real test. Your preparation course especially helped with the memo."

Jeff Kottmyer

NASA

 

Locations and Dates 

 

This is twelve hours of mock EVP exam and discussions of correct and incorrect answers.

  

Do you have an EVP FAQ?
 

View the EVPrep workshop outline and get the registration form.

 

Interested in an on-site workshop? Send an e-mail with your your address and the number of attendees to receive a quote.

 

 

Upcoming EVM and PM Conferences

 

EVM WORLD 2013

(Discounted registration ends 1 May. Focused tracks on Earned Schedule, US Gov't, and Agile+EVM)

WHEN: 29-31 May 2013

WHERE: Naples, FL

MORE INFO: CPM

 

EVA12 London 

WHEN: 11-12 June

WHERE: Armours Hall

MORE INFO: EVA12

 

AACE Annual Meeting

WHEN: 30 June - 3 July 2013

WHERE: Marriott Wardman Park, Washington DC

MORE INFO: AACE

 

PM Oz 2013

WHEN: 17-18 September 2013

WHERE: Melborne, Victoria, Australia

MORE INFO:PMOz 2013 

 

IPMA World Congress

WHEN: 30 September - 3 October 2013

WHERE: Dubrovnik, Croatia

MORE INFO: IPMC World Congress 

 

Integrated Program Management Conference

WHEN: 18-20 November 2013

WHERE: Bethesda, MD

MORE INFO: CPM 

 

EVM Europe 2013

WHEN: 3-4 December 2013 (Changed)

WHERE: University of Ghent, Belgium

MORE INFO: EVM Europe 

 

AACE International Conference

WHEN: 12-13 November 2014 (Yes 2014)

WHERE: Bangkok Thailand

 MORE INFO: AACE

 

 PM Challenge Goes Virtual

Annually NASA has held the "PM Challenge" conference as a means for NASA to share their PM best practices and hear fromNASA outside experts. Sequestration has forced a Plan B.
 

According to a recent NASA email "In response to this challenge, the Office of the Chief Engineer (OCE) will present the 2013 Program Management Challenge program in a virtual environment.

 

"Virtual PM Challenge 2013 will consist of 5-6, once-a-month virtual speaker sessions, and will be truly "open"; available to NASA civil servants, contractors, grantees, including the general public... Each session will be live, and interactive, with opportunity for the audience to pose questions to the speaker via a session moderator. Sessions will be recorded and made available on the V-PM Challenge website for on-demand viewing approximately two weeks after the live event. The first session, to be held on May 2, will feature Dr. Ed Hoffman, the agency's Chief Knowledge Officer."

 

To be advised of these virtual sessions NASA has know how to contact you. Send them an email and express your interest.

 

Ironically I spoke at a PM Challenge on "Everything I Needed to Know about Project Management I Learned in a Cockpit". You would think that a pilot of an aircraft with only one engine and four seats would not have anything of interest to NASA. (This keynote is available for your chapter, section, dinner meetings and conference sessions.)

 

  

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Do you have news to share?  Send your news item and we'll review it for posting in a future EVM Newsletter.
 
Sincerely,
 
Ray Stratton, PMP, EVP
Management Technologies

Copyright 2013, Management Technologies  

The EVM Newsletter, EVPrep, The Earned Value Management Maturity Model, EVM3, EzEVM,
The CAM Exam, and The Earned Value Experience are trademarks of Management Technologies.

 

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The PMP, PMBOK, PMI, and R.E.P. , and the Registered Education Provider logo are
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