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December 2012 Issue
President's Message
2013 Laserfiche Institute
Welcome Sam Watkins
New LF Support Email
Modify Metadata in Office
Quick Fields 8.3
Software News
Software Return Policy
Laserfiche Webinars
eDocsAlaska Services
Laserfiche Success Story
Quick Links

www.eDocsAlaska.com 
President's Message for the Holidays 
 
Happy Holidays to All! 
Enjoy the Season's Lights and Festivities!

2012 was an amazing year for eDocsAlaska, and we are thankful to our many customers for the opportunities we were given to implement Laserfiche at your sites. We really enjoyed working with you, and we look forward to opportunities in the new year to help you reach your document management goals!
  
 2012 Team Photo   
Best wishes from all of us for a happy and prosperous 2013!
Pam, Dannie, Arif, Sam, and Shea  

 

Plan to Attend the Empower 2013 Laserfiche Institute, January 7-9

Mark your calendar for the most important Laserfiche event of the year! Join us for Empower 2013, the annual Laserfiche Institute Conference, on January 7-9, 2013, at the Anaheim Marriott in Anaheim, CA.

 LFI 2013 Logo
  

Registration is still open for the Laserfiche Empower 2013 Conference. The largest Laserfiche training and networking event of the year with over 150 classes and hands-on labs taught by Laserfiche developers. Over 1,600 people attended last year's event!

 

To assist you in requesting approval to attend Empower 2013, Laserfiche has made available two justification documents below. You can customize the letter, worksheet and budget based on your organization's needs, and present it for approval.

 

Empower 2013 Justification Letter 

 

Empower 2013 Justification Worksheet 

 

Mark your calendar and start planning to attend the most important Laserfiche event of the year, Empower 2013, January 7-9, 2013 at the Anaheim Marriott in Anaheim, California.  

  

Click to visit the Laserfiche Institute 2013 Webpage  

 

It should be a great event and we hope to see you there. Any questions email [email protected] 

Welcome Sam Watkins to the eDocs Team
Sam's Photo   
Sam joined the eDocs team in mid-2012 as a software support technician, and has already achieved certifications as Laserfiche Administrator I and Capture I.   He has experience on both RIO and Avante Laserfiche platforms and performs a lot of work with customers to develop Quick Fields capture solutions.  Sam is currently attending college and plans to graduate in 2013 with a Bachelor of Science in Network Information Technologies.  He is a lifelong Alaskan who enjoys skiing in Alaska's great outdoors.  
 
If you are having an issue with Laserfiche and need to report it to eDocsAlaska please use the [email protected] email address. This will ensure that your issue is being routed to the correct person and will be responded to in a timely manner. 
Modify Metadata Directly in Microsoft Office
 

With the Office Integration for Laserfiche 8.2, you can directly modify metadata when working with Office documents that have been stored within your Laserfiche repository. This allows you to quickly make updates to document metadata in one step.

For instance, you might be using Microsoft Excel to work with a budget spreadsheet that is stored in your repository's Accounting folder. While working on the spreadsheet, you might want to tag it with the "Important" tag, and update the Approval field to indicate that it will require approval. Now you can do so directly within Excel, without having to save and close the document and then update the metadata in the Laserfiche Client.

To do so, select the Laserfiche tab on the ribbon, or open the File menu, and click the metadata button. This will open the metadata dialog, allowing you to modify the document's metadata. When you click OK, your changes to the document's metadata will immediately be saved.

The ability to update metadata directly in Microsoft Office allows you to quickly work with all of an electronic document at once-both the electronic file and the metadata-without having to switch between the Office application and the Laserfiche Client.

Note: Fields, templates and tags can be added or modified on documents directly from Microsoft Office applications. Links and versions cannot be modified in this way.

With the Office Integration for Laserfiche 8.2, you can directly modify metadata when working with Office documents that have been stored within your Laserfiche repository. This allows you to quickly make updates to document metadata in one step.

 

For instance, you might be using Microsoft Excel to work with a budget spreadsheet that is stored in your repository's Accounting folder. While working on the spreadsheet, you might want to tag it with the "Important" tag, and update the Approval field to indicate that it will require approval. Now you can do so directly within Excel, without having to save and close the document and then update the metadata in the Laserfiche Client.

 

To do so, select the Laserfiche tab on the ribbon, or open the File menu, and click the metadata button. This will open the metadata dialog, allowing you to modify the document's metadata. When you click OK, your changes to the document's metadata will immediately be saved.

 

The ability to update metadata directly in Microsoft Office allows you to quickly work with all of an electronic document at once-both the electronic file and the metadata-without having to switch between the Office application and the Laserfiche Client.

 

Note: Fields, templates and tags can be added or modified on documents directly from Microsoft Office applications. Links and versions cannot be modified in this way.

Quick Fields 8.3 Introduces PDF Form Processing
 

Laserfiche Quick Fields 8.3 is a major product release that introduces two new exciting PDF features:

  • The ability to convert any scanned PDF file into a Laserfiche image document.
  • A new Retrieve PDF Form Content process that extracts values from a PDF form and stores them as tokens that can be applied anywhere in Laserfiche Quick Fields that uses tokens, such as field values, document location and document name.

Laserfiche Quick Fields 8.3 also includes updates to existing features, such as:

  • Annotations: Text stamp now allows users to create a stamp out of any text string or token, to add a text box as a fixed annotation to any document and to choose between making applied annotations public, protected or private.
  • Versioning: Laserfiche Quick Fields 8.3 supports Laserfiche 8.3 version control, allowing users to configure how new documents sent to Laserfiche Quick Fields are merged with existing documents and to place new documents under version control.
  • Region settings that accommodate different page sizes: Laserfiche Quick Fields processes or image enhancements now permit users to define zones using percentages, allowing the process to read the same zone no matter how the image size changes.
  • Expanded token support: List fields now allow users to edit tokens and set values using a combination of tokens and text. Additionally, users may apply field tokens during the Storage Processing stage.

Laserfiche Software News 


Please take advantage of the latest software upgrades and fixes as part of your LSAP agreement and get them installed at your site!! 

 Current Software Versions:

  Server & Client 8.3.2
Quick Fields 8.3
WebLink 8.2.1

Web Access 8.3.2
ScanConnect 8.3
Import Agent 8.1.1

Workflow 8.3.1

Audit Trail 8.2

Records Management Edition 8.2

 

Laserfiche Software Return Policy 


Laserfiche is now charging a 15% restocking fee for the return of unactivated software. When placing an order with Dannie or Pam please make sure the software you are ordering will not need to be returned.

Laserfiche Webinars


See How Others are Using Laserfiche
 

With the release of their new website Laserfiche has made available  various pre-recorded and Live Laserfiche Webinars all in one location. We recommend watching a few Webinars, it's the next best thing to being there. Click the link below to learn more. 

Laserfiche Webinars 

eDocsAlaska Services 

 

Document Scanning Services

We offer high speed, onsite scanning and data capture services.  Let us know if you have a project you'd like scanned and loaded into your Laserfiche database without the need for in-house personnel's involvement. 

If you are interested in a quote for any of the services listed above or would like to to schedule a webinar or demonstration to learn how you can increase your productivity using the power of Laserfiche contact [email protected].
 

Laserfiche Success Story


In each issue of our eNewsletter we'll be linking you to an example of how people are using Laserfiche successfully. These stories are meant to inspire you to use Laserfiche for more than search and retrieval. Below is a Laserfiche 'Success Story'. You could be next!

 

Hanover County   

 

 
 The Commissioner of Revenue's Office began using Laserfiche simply as a digital file cabinet and digitized over 85% of its tax documents in just the first year. When systems administrator Amy Johnson saw how other organizations were leveraging Laserfiche's advanced functionality she knew Hanover County could use its ECM system to do more than document search and retrieval.
 If you have a suggestion on how to improve our eNewsletter or would like to contribute an article email Dannie at [email protected]. Please forward this eNewsletter to other Laserfiche users within your organization.