Organizing & Productivity Tips
SAVE TIME. CONTROL CLUTTER. SIMPLIFY LIFE.
Find anything in 15 seconds or less  ◊  Laura Ray Organizing, LLC  ◊  July 2010

In this issue
Before & After photos: Streamline files to save time
Paper: Keep it or toss it?
Winning behaviors: 9 Tips for fulfillment, less stress
News: Orkin quotes Laura
 
Orkin pest control services turned to Laura when they needed a third-party expert quote for its spring cleaning news release sent nationwide:
       "When spring cleaning, if an item is worth saving, it also is worth protecting from humidity, dust and pests," said Laura Ray, owner of Laura Ray Organizing... "Simple changes like switching from cardboard to plastic storage containers and keeping items off the floor can help homeowners get organized and reduce pest activity."

What people are saying...

"I felt like I was drowning in my mail and paperwork, because I had no real process to sort it, take action on it, or file it. Laura discussed my lifestyle and specific needs to set up a filing system customized for me. When I need things now, I know where to find it because everything has a home. I have all the tools and processes in place so I can breathe again. Thanks Laura for resuscitating me!"

Susan L. Brown, manager-Fortune 50 co.
After her home office session
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10%
Do-It-
Yourself
Organizing
Assessment

Do you have the motivation and time for your organizing project, but just need direction?  Laura will provide you with: a strategy to tackle the project, a plan for organ- izing the space, and the info on the best products for the job.

Expiration: Must be booked
by August 31, 2010.
Hello!

Happy Independence Day! As you celebrate independence, think about this month's features that will teach you how to free yourself from life's stress and find more fulfillment. You will also learn how to purge and organize your home files. Then, you are on your way to finding more time for things you love to do.
     
                                                                 Laura
Ray
 Before & After: Streamline files, save time!


Chris and Carter

BEFORE Laura Ray Organizing


Chris and Carter

AFTER Laura Ray Organizing


Here's the situation:  Residential files were created over several years, resulting in random colors and tabs, jumbled order and overstuffed folders. The client procrastinated with filing because it was cumbersome to find and file documents.

Client: 
Business executive


How solved:

  1. Weeded out old files.
  2. Separated too full files into multiple folders.
  3. Bought hanging folders in client's favorite color and eliminated the use of all internal file folders.
  4. Created new printable tabs and lined up on the left side to make it easier on the eye.
  5. Alphabetized files in the drawer to find folders in 15 seconds or less.


Tip for tackling your files: It takes about 3-4 times longer to overhaul files than most people think. Plan ahead or get assistance.

 Paper everywhere: Keep it or toss it?

As an Organizer, the most common question I hear is "how long should I keep documents?" Here's a guideline on residential record keeping.

Save for 1 month:
  • Credit-card receipts
  • Sales receipts for minor purchases
  • Withdrawal and deposit slips.  (Shred after checking against your monthly bank statement.)
Save for 1 year:
  • Paycheck stubs (Shred after your W-2 arrives.)
  • Monthly bank, credit-card, brokerage, mutual-fund, and retirement-account statements
  • Utility bills
Save for 7 years:
  • W-2s, 1099s, and the other "guts" of your tax returns
  • Year-end credit-card statements, brokerage and mutual-fund summaries
  • Canceled checks relating to tax records
Save indefinitely:
  • Tax returns (after 7 years you can shred the guts - see above)
  • Receipts for major purchases (or for as long as you own the item)
  • Real estate and residence records
  • Current wills and trusts
Sources: IRS.gov, various
Winning behaviors for change

9 Tips for a Fulfilling and Less Stressful Life
by Sandy Lawrence, REALinTouch Coaching and Facilitation

  1. Each day, count your blessings and remain positive and tenaciously patient
  2. Write things down: use one calendar for both personal and work appointments; make lists; capture ideas and goals
  3. Focus on your personal vision/life purposes; if unemployed or starting a new role, see yourself excelling in the endeavor
  4. Have a plan for top projects and each day take the next few steps toward specific goals
  5. Enlist the help of others: find a mentor and hire an expert for solid advice in tackling specific challenges
  6. Stay involved: have a social hobby; network and/or volunteer in the community; continue such activities even after you get a job or retire
  7. Stay abreast of your industry's hot topics: read trade publications to be aware of opportunities in light of current events; join/attend professional associations
  8. Continue to work on personal growth: relationships; spiritual, mental and physical health maintenance; financial stewardship; organization and time management
  9. Place your greatest amount of trust and self-worth in God, not in people or what you do.
Laura Ray Photo     Laura Ray
     Laura Ray Organizing, LLC
     404-630-7212
     lauraray@bellsouth.net
     www.laurarayorganizing.com
     Helping busy people organize their homes and offices

� 2010 Laura Ray Organizing, LLC
Member of the National Association of Professional Organizers