Health Technology Services NEWSLETTER

Issue 40 - January 2016 
  
All of us at Health Technology Services would like to say thank you for your valued partnership in 2015.  We look forward to working with you in the new year.
 
 Happy New Year!  
    
Save the Date!
  
MT HIMSS 2016 Annual Conference & Trade Show  
 
May 10-12, 2016
Big Horn Resort in Billings, MT
Provider/Clinic Corner
 
Do you know when it's OK for an eligible professional to report exclusions on the public health reporting objective?
 
Get the latest information on these important topics at our Provider/Clinic Corner.
Hospital Corner
 
Did you remember what to do with your CDS rule setup before the next reporting period on Jan 1?
  
Get the latest information on these important topics at our Hospital Corner.
Join Our List

QIO Corner
  
America's Hospitals Successfully Reduce Harm and Spending
 
Thanks to the nationwide efforts of CMS and quality improvement organizations like Mountain-Pacific Quality Health, America's hospitals saved the country's health care system nearly $20 billion with 2.1 million fewer hospital-acquired conditions, according to a report released this month by the Department of Health and Human Services (DPHHS).
 

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 Don't miss...
 
Nothing about Me Without Me-the Value of Engaging Your Patients webinar!

In this QualityNet webinar, join Kristen Truman-Allen, Chief Experience Officer at Cheyenne Regional Medical Center, as she shares how to -

*  Articulate the value of patient involvement in care
*  Describe the elements of patient engagement
*  Commit to one action that will impact patient engagement in their health care setting
Wednesday, Jan 27
2-3 pm MST
Register Now

   
Did you miss the Aging Horizons Interview with Mountain-Pacific Quality Health?  
 
Take a few minutes and watch this informative and timely interview with Sara Medley, CEO of Mountain-Pacific, Susan Clarke, HTS Department Manager at Health Technology Services, and Rob Brandt, CEO of Mountainview Medical Center.
  
Sara shared how better care coordination between providers, hospitals and community resources can improve patient care.   Susan gave us a look at how patients, their families and caretakers can benefit from using a patient portal and how you can get access to one.  Finally, Rob explained what telemedicine is and its benefits to patients, families and caretakers who live in rural areas.
  
Click to watch the YouTube interview
  
  
 Come See Us!
  
Feb 11-14, 2016
Stop by and visit Sharon Phelps, Population Health Improvement Lead, at the Mountain-Pacific Quality Health/Health Technology Services booth at the 2016 Frontiers in Medicine Conference in Jackson, Wyoming.
 
Feb 29 - Mar 4, 2016
If you are going to the HIMSS National Conference in Las Vegas, be sure to look for Deb Anderson, HTS Business Development Manager, and Susan Clarke, HTS Department Manager.
  

Planning An Upcoming Event?

 

HTS has HIT/CMS Program subject matter experts who can present current and relevant information on many HIT/Quality Reporting topics.  

 

Contact Susan Clarke for details

Quick Links

HTS Services

 

Let Heath Technology Services assist you with all your Health Information Technology needs.

 

Coming Soon...2016 Tiered Service Offerings 

 

YOUR TRUSTED SOURCE FOR KEEPING CURRENT WITH HEALTH TECHNOLOGY INFORMATION 
       TOP 5 - WHAT YOU NEED TO KNOW NOW!      
Click on the links for more information...
 
 Don't Wait!-Register for FREE Webinars

 

 
  
  
  
  
  

  

Wednesday
January 13
1-2 pm MST
2015 Modified Stage 2 Attestations-What Has Changed
Presented by Health Technology Services
Webinar Description
Join us to review the changes in the Meaningful Use 2015 attestations now that Modified Stage 2 is here.
Topics include
*  Modified Stage 2 Overview
*  Modified Stage 2 Alternate Exclusions
*  Gathering Information for Attestation
*  NLR or SLR Attestations
*  NLR Attestation System Review - Step by Step
*  Attestation Deadlines and Alternate Attestations
*  Locating the SLR Attestation System for Your State
*  Question and Answer
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
Thursday
February 4
2-3 pm MST
PQRS-Finalizing 2015 and A Look Ahead to 2016 
Presented by Health Technology Services
Webinar Description
Join us to identify key activities for participating in PQRS in 2015, as well as suggest where your facility should be in the process.  Deadlines will be reviewed and ideas shared on how other facilities are moving toward this requirement. We will also take a quick look at the key dates and changes in requirements for reporting in 2016.
Topics include
*  Key Deadlines for 2015 PQRS
*  Where You Should be NOW with 2015 PQRS
*  Some Lessons from the Field
*  Key Dates and Changes for 2016
  
  
  
  
  
  
  
  
  
  
  

 

 

 

 

 

 

 

Wednesday

February 24

1-2 pm MST 

2016 MU Modified Stage 2 Program Requirements Review
Presented by Health Technology Services
Webinar Description
The reporting timeframe for Meaningful Use Modified Stage 2 in 2016 is for the full year.  There are many tasks you will need to do throughout the year to meet meaningful use.  Join us to learn the step by step tasks needed for your successful attestation of meaningful use for the 2016 reporting year.
Topics include
*  Review of the 2016 Meaningful Use Modified Stage 2 program requirements
*  A walk through of the entire meaningful use process from determining eligibility through attestation preparation
*  Review MU CMS audit documentation requirements
*  Receive a 2016 MU checklist to assist you with the management of your 2016 meaningful use tasks









Did You Miss our Latest Webinars - CMS EHR Incentive Program Registration and MU Audits-Strategy for Success?
 
Need help understanding I&A, PECOS, NPPES in the EHR registration process?  On December 15, Deb Anderson, HTS Business Relationship Manager, gave us all the details of what to do to successfully register for MU in 2015.  View the CMS EHR Registration recording or get the presentation slides.
 
Are you able to pass a HIPAA security audit?  On December 9, Susan Clarke, HTS Department Manager, gave us an overview of the changes and methods related to the 2015 PQRS reporting requirements.  View the MU Audits recording or open the presentation slides.
 
Do you have a webinar topic you would like us to present?  Email your hot topic to Susan ClarkeSee our upcoming webinars.
Top 5 - What You Need to Know Now      
Top1MU: The 2016 MU Reporting Period Starts January 1 - What Do I Need To Do On Day 1?
The 2016 meaningful use reporting period starts on January 1 for all Eligible Professionals and Eligible Hospitals that are beyond their first year of MU.  The Modified Stage 2 requirements apply for 2016, but "alternate exclusions" do not.  Below is a list of items you will want to handle as soon as the reporting year starts.
  • The following configurations should be in place on January 1.  For audit purposes, take a screen shot of each as close to January 1 as possible, and confirm your configuration is in place (make sure to include the name of your organization and the current system date in your screen shot).
1.  Drug-Drug/Drug-Allergy Alerts
2.  5 Clinical Decision Support Rules
3.  Drug Formulary
4.  eSecure Messaging (EPs only)
  • The public health objective is time sensitive as well.  You must be actively engaged, or have continual reporting in place with public health agencies/registries no later than February 28, 2016.  Below is the number required -
1.  EPs - 2 agencies/registries
2.  EHs - 3 agencies/registries
  
Of course, these are just the items you need to address immediately for MU in 2016.  To help address all the MU items you will need to work on in 2016, HTS will be having a webinar on February 24 to review all the details and steps to walk you through the MU process for 2016.
 
Register now for 2016 MU Modified Stage 2 Program Requirements Review webinar.
Need help with meaningful use?  Contact HTS - we'll be happy to help you.  
 
CMS has published a very helpful Eligible Professional Attestation Worksheet for your EHR Incentive Program in 2015.  It allows you to log in your meaningful use measures on this worksheet to use as a reference when attesting for the Medicare EHR Incentive Program.
  
 
CMS has also published an Eligible Hospital and Critical Access Hospital Attestation Worksheet for the EHR Incentive Program in 2015. This worksheet allows them to log their meaningful use measures on this worksheet to use as a reference when attesting for the Medicare EHR Incentive Program in the CMS system.
  
  
Need more Meaningful Use help?  Check out our Health Technology Resources or contact us directly.
 
 
The University of Washington Medicine (UWM) has agreed to settle charges that it potentially violated the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Security Rule by failing to implement policies and procedures to prevent, detect, contain, and correct security violations. 
  
UWM is an affiliated covered entity, which includes designated health care components and other entities under the control of the University of Washington, including University of Washington Medical Center, the primary teaching hospital of the University of Washington School of Medicine.  Affiliated covered entities must have in place appropriate policies and processes to assure HIPAA compliance with respect to each of the entities that are part of the affiliated group. 
  
The settlement includes a monetary payment of $750,000, a corrective action plan, and annual reports on the organization's compliance efforts.
  
Read the Resolution Agreement and Corrective Action Plan on the OCR website.   
  
Need help with HIPAA Security?  Contact Health Technology Services - we are happy to help.
 
Yes.  There are key deadlines for the 2015 PQRS program in the first few months of 2016 you need to know.
First of all...you should take satisfaction in what you learned about the PQRS and Value Modifier program in 2015 and the knowledge that can be carried into the 2016 year.  Thanks for letting HTS be a part of this process. 
Here are the key data submission deadlines for the beginning of 2016 -
Note: The 2015 Reporting Period is from Jan 1, 2015 through Dec 31, 2015.  Information reported for this period will affect payments in 2017.
 
  • EHR Direct or Data Submission Vendor (QRDA I or III) - 1/1/16 - 2/29/16
  • Qualified clinical data registries (QCDRs) (QRDA III) - 1/1/16 - 2/29/16
  • Group practice reporting option (GPRO) Web Interface - 1/18/16 - 3/11/16
  • Qualified registries (Registry XML)  - 1/1/16 - 3/31/16
  • QCDRs (QCDR XML) - 1/1/16 - 3/31/16
 
Click 2015-2017 PQRS timeline for all the PQRS deadlines.
Register now for the PQRS-Finalizing 2015 and A Look Ahead to 2016 webinar on February 4, 2-3 pm MST.
In this webinar you will learn how to identify key activities for participating in PQRS in 2015, as well as learn where your facility should be in the process.  Deadlines will be reviewed and ideas shared on how other facilities are moving toward this requirement. We will also take a quick look at the key dates and changes in requirements for reporting in 2016.
Need help with PQRS - take a look at our Quality Program Reporting Assistance, or contact Sarah Leake, Quality Reporting and Payment Reform Specialist, directly.
No.  Higher scores are not ALWAYS better for PQRS measures.
When assessing and choosing the measures to report for PQRS do not always assume that higher is better.  Be careful to consider the performance notations for the particular measure which shows whether the higher or lower number is best performance. For measures with inverse performance rates a lower performance rate actually indicates higher clinical care.  Below is an example of Measure #238 from the Claims and Registry specifications document with an inverse performance rate in the Numerator Instruction
Measure #238:  Use of High-Risk Medications in the Elderly 
1.  Percentage of patients 66 years of age and older who were ordered high-risk medications. Two rates are reported.
2.  Percentage of patients who were ordered at least one high-risk medications.
*Numerator Instructions:  A lower calculated performance rate for this measure indicates better clinical care or control.
Also note that it is acceptable to have a 0% performance rate or a zero score for these measures with a negative performance notation.
  
Read the performance notations on the PQRS measure spec sheets with links on the PQRS Measure Codes pages. The 2015 specifications for various reporting mechanisms are listed toward the bottom of the page.
  
Make sure to review the specifications for the particular reporting mechanism you will be using for 2015 reporting at 2015 PQRS Individual Measure Specifications for Claims and Registry reporting.
Need help with PQRS - take a look at our Quality Program Reporting Assistance, or contact Sarah Leake, Quality Reporting and Payment Reform Specialist, directly.
       HTS Contact Information      
Health Technology Services is a department of Mountain-Pacific Quality Health Foundation, QIN-QIO for Alaska, Hawaii, Montana and Wyoming.  Together we can help you use technology to deliver the quality care your patients deserve! 
Thank-You!    
Health Technology Services
Mountain-Pacific Quality Health
Contact HTS at (406) 457-5897