Tips & Tricks 200
Quote For The Month
 
"Be who you are and say what you feel, because those who mind don't matter and those who matter don't mind." Dr. Seuss
Adding Headers or Footers to a TOC

You can include headers or footers in a table of contents. This is not having headers and footers appear on the same pages where the TOC appears, but for the information that is placed in headers or footers to actually be part of the TOC itself. If you want the entire header or footer included, follow this approach:
  1. Make sure your headers and footers are using consistent styles.
  2. Position the insertion point where you want your TOC.
  3. Display the References tab of the ribbon.
  4. At the left of the ribbon click the Table of Contents tool. Word displays a few options. 
  5. Click Insert Table of Contents (Word 2007 and 2010) or Custom Table of Contents (Word 2013 and 2016). Word displays the Table of Contents dialog box.
  6. Click on the Options button. Word displays the Table of Contents Options dialog box. 
  7. In the list of styles, find the Header style (or whatever style you used for your headers). Change the TOC Level column to reflect which TOC level you want associated with your headers. 
  8. In the list of styles, find the Footer style (or whatever style you used for your footers). Change the TOC Level column to reflect which TOC level you want associated with your footers.
  9. Click on OK to close the Table of Contents Options dialog box.
  10. Click on OK to close the Table of Contents dialog box and generate the table of contents. 
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How to Include an Ampersand (&) in an Excel Header or Footer

If you type "Header & Footer" or "Smith & Jones" into and Excel Header or Footer (whether you use the dialog box or type directly into the space), Excel will appear to delete the ampersand when you return to the main worksheet. 

Why does Excel do this? The ampersand is a reserved character in the Excel Header and Footer, as in "&[Date])" which is a field code that translates into the current date when the document is printed. Most of the icons on the Header/Footer tab of the Page Setup dialog box insert one or more field codes into the Header or Footer you are creating.

To have Excel insert that convivially conjunctive ampersand, simply type two ampersands together without a space. "&&" is reserved to translate into a single "&" in this context. "Smith && Jones" translates into "Smith & Jones" when you return to the main worksheet, and it will print properly on paper too.

"Eat your fruits && vegetables!"

Thanks to Rob Mendell, Independent Software Consultant, for providing this excellent tip!
Invite Doug Striker to Speak at Your Next Event

Doug Striker is CEO of Savvy Training & Consulting, a leading provider of legal software training solutions. As a former COO of a prominent law firm, he specializes in helping firms acquire the software platforms they need, training staff for maximum workflow efficiency, and enhancing continuity and bottom-line results.  Mr. Striker has been published in ILTA's Peer-to-Peer Magazine, The Chicago ALA Administrator's Advantage, ALA's Legal Management, and Law Office Manager, among others.

Doug's presentations are notable for their fun, upbeat tone and the solid takeaways that he delivers.

Speaking Topic: The Era of Lean Training

Today's clients are demanding proof that their legal teams are working efficiently to achieve their goals. This expectation is driving firms to focus more energy on staff training so that everyone is working at maximum efficiency. Yet, very few law firms have limitless resources to pour into training. Doug will share tips and techniques to achieve Lean Training: "When you marry technology with a culture of accountability, you can conduct a highly effective training program for far less than you might imagine."

Contact Doug directly or check in on what he's up to:
Phone: 303.800.5408

What they are saying:
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Create Symbols in Word for Gender

You can create symbols for the male gender and female gender in Word, though they are not in the symbols menu. You can use the unicode values:

For Female, type 2640 then press ALT+X   

For Male, type 2642 then press ALT+X

Thanks Robbyn Anderson, Trainer at Strasburger & Price, LLP for this tip!
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Improved Video Resolution
PowerPoint 2013 - 2016

A new, higher-resolution option was introduced in later updates of PowerPoint 2013. You can choose to create a file with resolution as high as 1920 x 1080, which is suitable for presentations on larger screens. To create a high-quality video from a presentation, follow these steps:
  1. Click on the File tab.
  2. Select Export.
  3. Choose Create a Video.
  4. Click on the Presentation Quality drop-down.
  5. Select Presentation Quality.
  6. Click on Create Video.
  7. Choose a File name and Save As location.
  8. Click on Save.
Printing Multiple Sections

You may have a need at times to print out a group of selections from different worksheets and have them appear on a single sheet of paper. Perhaps the easiest way to do this is to simply set up a "consolidation" worksheet that you would actually use for your printing. Follow these general directions:
  1. Create a new worksheet to be used for consolidation/printing.
  2. Select the range on the worksheet that you wish to print.
  3. Press Ctrl+C to copy the selection.
  4. Go to the new sheet and select the cell where you want the information to appear.
  5. Display the Home tab of the ribbon.
  6. Click the drop-down arrow under the Paste tool (left side of the ribbon) and then choose Paste Special. Excel displays the Paste Special dialog box.
  7. Click on Paste Link. The dialog box disappears and the linked information appears in the worksheet.
  8. Repeat steps 2 through 7 for any other ranges you want included on the printout.
  9. Print the worksheet with the consolidated information.
The one big drawback to this approach is that if the worksheets from which you are copying have radically different formatting, you may not be able to merge them into a consolidated worksheet satisfactorily. (You will need to adjust the formatting in the consolidation sheet after pasting the different ranges.) In this case you may need to adjust formatting to get exactly the effect you desire.
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Welcoming New and Renewing SavvyAcademy LMS and SavvySMART Content Library Subscribers

Briggs and Morgan, PA
Buckley Sandler LLP
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Goodell, DeVries, Leech & Dann, LLP
Gould & Ratner LLP
Jackson Kelly PLLC
Masuda Funai
Mitchell Williams
Morse, Barnes-Brown & Pendleton, PC
Pinnacle West Capital Corporation
Reinhart Boerner Van Dueren s.c.
Richards, Layton & Finger, PA
Robinson & Cole LLP
Snell & Wilmer L.L.P.
Trainor Fairbrook
White and Williams LLP
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