At this time of Thanksgiving, we pause to count our blessings. The freedom of this great country in which we live. It's opportunity for achievement. And the friendship and confidence you have shown in us. 
Counting you among our customers and friends is something for which we are especially grateful. Because of all of you, this past year has been good to us. For all of these things, we are deeply thankful.
On behalf of all of us at Off-Site Business Services, we wish you a beautiful Thanksgiving and a joyous year's end.

What Services Are You Looking For?
  • Bookkeeping
  • Payroll
  • A/R and A/P
  • Bill Payments
  • Quotes
  • Invoicing
  • Bank, Credit Card and Loan Account Reconciliations
  • Payroll Taxes
  • Monthly Financial Reporting
  • Personal Financial Statements
  • Data Entry
  • Word Processing
  • Contract Management
  • CRM
  • Appointment Scheduling
  • Travel Arrangements
  • Social Media Management
  • Office Organization
  • Excel Spreadsheets
  • Concierge Services
  • Internet Search 
  • Marketing Assistance

Why Off-Site Business Services?

We are available and reliable throughout normal business hours, 

all year long.


Clients only pay for the hours of service used.

We do bookkeeping for less than half the cost 

of a CPA firm.

We do not charge a monthly fee for a payroll account.

Our staff updates their skills regularly through 

continuing education.


Our services are tailored to fit your needs., whether you need one service 

or several.


 A qualified, specially trained and experienced employee is assigned

to your account. 

     Tuesday Tips and Tricks

                                                     November 24, 2015

Time to Start Closing the Books

Making a checklist can change your year-end payroll task from daunting to manageable. A checklist lays out the steps you need to follow in a logical time sequence. The bedrock of your payroll year-end checklist is verifying the accuracy of your employee payroll information. Your employees depend on having enough money withheld from their paychecks to pay their federal income tax obligation. Using a checklist and allowing adequate preparation time ensures that your year-end payroll tasks are completed timely and accurately.
Verify Employee Payroll Information
Have your employees review their current Internal Revenue Service Form W-4, Employee's Withholding Allowance Certificate, to verify that the information is correct. If their life situation has changed, have them complete a new W-4 with their current information. Verify that the W-4 information for your former employees was entered into your payroll system accurately. Compare the information on the W-4s to your payroll records and verify both are the same. Update your employee's information so that your payroll information is current.
Review and Update the Payroll Account
Reconcile your payroll account before running your final payroll. Look for outstanding checks that are older than three months. If you find one, contact the employee and find out why the check has not been cashed. If your employee lost or misplaced the check, have the bank put a stop payment on it and reissue the check. Account for any checks that were lost or voided by the payroll department. Make all the changes and adjustments needed to the payroll account before running your year-end payroll.
File Year-End Payroll Tax Returns
You must file IRS Form 941, Employer's Quarterly Federal Tax Return, and Form 940, Employer's Annual Federal Unemployment Tax Return, by Jan. 31 of the next tax year. Before filing, review your 941s for the previous three quarters to check that you reported and paid your withholding tax correctly. Make any corrections on the fourth-quarter Form 941. The IRS will compute your tax liability and inform you if you have underpaid or overpaid your payroll taxes. If your state imposes a personal income tax, you must submit your state payroll forms by the required deadline.
File Social Security Information Returns
You must provide a W-2, Wage and Tax Statement, for the employees who worked for you during the calendar year by Jan. 31. You must also file Form W-2 and Form W-3, Transmittal of Income and Tax Statements, with the Social Security Administration. The W-2 must contain the employee's correct address and Social Security number and the amounts withheld for federal income taxes, Social Security and Medicare taxes. The deadline to file your W-3 and W-2 electronically is the last day of March. If you file paper W-3 and W-2 documents, the filing deadline is the last day of February.
If you need help with end-of-year payroll issues or to find a payroll system that fits your needs for 2016, give us a call TODAY!
Ready for Small Business Saturday?

by Rhonda Abrams

The most important day of the year for small business is only five days away. Is your business ready?
In just a few short years since it was first observed, "Small Business Saturday" ( has become a sales powerhouse, driving traffic to local and small businesses during the all-important holiday season. It's now an American institution, coming the Saturday after Thanksgiving. This year it's November 28.
If you run a small business - retail, hospitality, service, online - it's time to get ready to make the most of this day when consumers want to "shop small."

Full-time Professional Office Management-

                                                  Without the Full-time Cost.

Kimberly Shannon

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