Don't Count on It.
Even with a return to economic stability, entrepreneurs are faced with a number of pressures to ensure business survival. The key to longevity is to eradicate common business problems, including day-to-day frustrations such as managing accounts, which can be time consuming and costly due to cumbersome accounting requirements and bookkeeping processes.
There are many reasons why it can be a bad idea to take on all your bookkeeping practices. Unless you have sufficient training and knowledge, they should be left to a bookkeeping professional. Although you may think that you have everything in order and that there are no loose ends, we can assure you that if this is actually the case, you are a rare exemption!
So how can you improve your business's accounting efficiencies?
Small business owners often waste valuable time due to accounts systems which are incapable of sufficiently updating information. In other words, correct data will offer an accurate indication of who owes what. By using a system which allows owners, staff and accountants to look at the same information in real time gives true visibility of cash flow. This in turn secures the company as a whole by informing important business and investment decisions.
Duplication is the root of all evil
It is important that small businesses focus on saving time, improving accuracy and removing duplication of effort. Fundamentally, automating processes such as cash flow and payroll can allow small businesses to save resource whilst also eliminating the risk of mistakes that are caused by human error.
Access for all
Ensure your accounts are easily accessible and can be updated by more than one person in the business so they can see an accurate picture of the business finances at any given time. This also allows the bookkeeper, business owner and in fact anyone else in the company who needs to access the accounts to update information in their own time.
One size doesn't always fit all
Customers are individuals and every business is unique. Therefore, don't fall into the trap of working from software that has non-specific accounting processes, as it won't be tailored to your needs or the requirements of the business. For example, the software may contain mandatory fields for data that isn't necessarily applicable to your business, which can result in time being wasted entering information that is redundant.
Keeping on top of things
It is important that business owners keep on top of accounting. Keeping a box of receipts that piles up and is sent to the accountant once or twice a year isn't time or cost effective for anyone.
There are so many pitfalls in the complex world of bookkeeping so if you are in doubt and feel that you may be out of your depth, we will be here to help you get it right the first time. Call us today and we will be glad to assist.