newsletter logo
P.O. Box 1115
Richmond, Va. 23218-1115
(804) 367-8031 (Individual)
(804) 367-8037 (Business)
 
 
March 2015 e-Alerts Digest         WITHHOLDING TAX
Filing Reminderstwenty

All employers are required to file their withholding tax returns, make payments and submit their W-2 wage statements electronically. For help, watch this video. 

Employers that file on a monthly or seasonal basis are required to file their February 2015
Form VA-5 returns on or before March 25, 2014. 

The Tax Commissioner has the authority to waive the requirement to file and/or pay electronically if this causes an undue hardship for the employer. Requests for waiver must be submitted in writing by completing the Virginia Employer Withholding Electronic Filing Waiver Request form.

Visit our website to use the eForms, Business iFile, or Web Upload electronic filing options, or visit the Online Services web page for general electronic filing and payment information. 

 
Record Keeping Requirementstwentyone

You should keep your tax records for at least three years from the due date of the return or the date the return was filed, whichever is later. If the Internal Revenue Service requires you to keep your federal records for a longer period, you should keep your state records for the same period of time.


Maintain any records and documents to verify information claimed on your return.
 

Your withholding tax records should include: 

  • The amounts and dates of wage payments made to each employee
  • The amounts and dates of all Virginia income tax withheld from each employee
  • The name, address, social security number and period of employment for each employee
  • An exemption certificate (Form VA-4 or Form VA-4P) for each employee
  • Your account number and the amounts and dates of all tax payments made to the Department of Taxation 
  • A list of employees claiming exemption from withholding, including social security numbers. 

 Back to Top