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Filing Reminders
Corporation Income Tax and Pass-Through Entity Income Tax returns for the taxable year ending on Dec. 31, 2012 must be filed on or before April 15, 2013. Even though Virginia law provides for an automatic six-month extension, it is an extension to file, not an extension to pay. At least 90 percent of the total tax liability for the taxable year must be paid on or before the due date of the return. Visit the Department's website for more information.
The automatic six-month extension to file Corporation Income Tax returns for the taxable year ending on June 30, 2012, ends on April 15, 2013. In order to take advantage of Virginia's automatic extension, the return must be filed on or before the end of the extension period.
The first Corporation Estimated Income Tax Payment for calendar year 2013 filers is also due on April 15, 2013.
Please use the Department's Business iFile system to notify the Department if you close your business or a specific business location, to update your account with address or contact changes, to add a new tax to your account, or to let the Department know that you are no longer liable for a specific tax. It is very important that the Department maintains accurate information regarding your business.
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Reminder: Corporation Electronic Filing Requirements
The 2012-2014 Appropriations Act (Item 273 of House Bill 1301, 2012 Special Session I, Chapter 3) required all corporations to file their estimated tax payments, annual income tax returns, and final payments electronically, beginning on Jan. 1, 2013. This includes Taxable Year 2012 returns, tax due payments, and extension payments, as well as Taxable Year 2013 estimated payments.
- The annual Corporation Income Tax return must be filed through the Federal/State e-File program, which is supported by numerous commercial software applications. For a list of approved commercial e-File software and more information regarding electronic filing, visit the Department's Corporation Income Tax page.
- Tax-due payments can be made through the e-File system as a direct debit or by an ACH Credit transaction initiated through the corporation's bank.
- The Department provides two secure online options for electronically submitting estimated and extension payments: e-Forms and Business iFile. For more information regarding these payments and to determine the method that works best for you, visit "Estimated and Extension Payments" on the Corporation Income Tax pageof the Department's website. Estimated Tax payments and Extension payments can also be submitted by an ACH Credit.
Corporations unable to file and pay electronically by the effective date may request a waiver.
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Litter Tax: What You Need to Know
If you manufacture, distribute, or sell wholesale or retail any of the following items, your business is subject to the Litter Tax:
- Food for human or pet consumption
- Groceries
- Cigarettes and tobacco products
- Soft drinks and carbonated waters
- Motor vehicle parts
- Distilled spirits, wine, beer and other malt beverages
- Newspapers and magazines
- Paper products and household paper
- Metal and glass containers
- Plastic or fiber containers made of synthetic material
- Cleaning agents and toiletries
- Non-drug drugstore sundry products
An annual $10 Litter Tax is imposed on each Virginia business establishment from which such a business is conducted. In addition to the $10 Litter Tax, each business operating as a manufacturer, wholesaler, distributor or retailer of groceries, soft drinks, carbonated waters, or beer or other malt beverages shall pay an additional annual Litter Tax of $15 for each Virginia business establishment from which such business is conducted.
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Common Mistakes to Avoid
- Make sure that your 15-digit Litter Tax account number is on your return. Primary accounts for the Litter Tax generally appear as follows: 67-XXXXXXXXX-F001 (where your Federal Employer Identification Number replaces the X's).
- Do not use the account number for sales tax (10), withholding tax (30), or corporate tax (35) in place of the Litter Tax account number (67).
- Make sure that the form is filled out completely, indicating the number of business establishments.
- The amount due on a Litter Tax return will never be zero. All taxpayers required to file Litter Tax returns will owe Litter Tax based on the number of business establishments that they own and the Litter Tax rate that applies to their business.
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Taxpayers in business on January 1 owe the Litter Tax for that taxable year. Litter Tax returns are due on May 1 of the year following that taxable year. A taxpayer that goes into business after January 1 will not owe Litter Tax for that taxable year, but will owe the tax for the following taxable year.
- Example 1: A taxpayer begins its business on Dec. 15, 2011. That taxpayer will owe Litter Tax for Taxable Year 2012and its 2012 return will be due May 1, 2013.
- Example 2: A taxpayer begins its business on Jan. 15, 2012. That taxpayer does not owe Litter Tax for Taxable Year 2012. It will owe the tax for Taxable Year 2013 and its 2013 return will be due on May 1, 2014.
- Please complete a Form R-3 if you are no longer in business. Do not send in a blank form.
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