Insight and Inspiration from
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Departments
- Welcome!
- [Not] Just for Newbies
- On the Radar
- Dollars & Sense
- TAMW Calendar
- The Savvy Marketer
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Who Doesn't Love a Clean Slate?
January! You either love it or hate it. We love it. What's not to love about a clean slate? It's like an automatic do-over when you have the chance to look back at the year just past and resolve to correct the mistakes that kept you from moving forward.
Did you know that January wasn't always the month that marked the beginning of the New Year? The Babylonians celebrated new beginnings in March in honor of the spring equinox. With the change to the Roman calendar, however, the New Year kicked off in the month of January. The first month of the new year is named after the double-faced Roman god Janus, who looks both forward and backward. Perfect imagery, right?
Although looking backward can occasionally be a good thing (especially when you're being chased by zombies), it's the looking forward part that we particularly enjoy. As we start another year we want you to look forward to all the opportunities available to you and your freelance business.
Tired of being pushed around by PDFs that won't cooperate? We've got solutions for you in [Not] Just for Newbies. If you're like us and have resolved to make social media a bigger part of your marketing plan, you'll want to check out The Savvy Marketer, where we offer tips on pumping up your social media profile. In Dollars and Sense
it turns out there's a proven scientific basis for why one of the tactics we've been talking about for years to improve your bottom line really works. And in On the Radar we introduce you to an awesome online fitness program to keep your blood pumping while you work.
It's a new year, and we're celebrating with new ideas and renewed vigor. 2013 is going to be a great year to be a freelance medical writer, and we want to help you grab all the success you can handle!
Wishing you writing success, Cyndy and Brian
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[NOT] JUST FOR NEWBIES
Information and Inspiration for New and Experienced Writers | |
Don't Let PDFs Push You Around
Just about everything a medical writer writes involves the use of references. Sometimes they're internal documents to be cited as data on file (DOF) such as a clinical study report (CSR), or an integrated summary of efficacy (ISE) or safety (ISS). But most of the references we use to create the documents we write are journal articles, and they're all in portable document format or PDF.
If you're new to medical writing, PDFs might still be new to you. Sure, you probably have the free Adobe Acrobat Reader, which enables you to read PDF files. But we're always surprised by the number of newer freelance medical writers who have not yet made the investment in the complete Adobe Acrobat software. Without the complete software you can't create or combine PDFs, but more importantly, you can't highlight them or add comments. If you don't already have Adobe Acrobat , it's time to make the investment. Check out the latest Adobe Acrobat XI Standard and its features and deals.
Presuming you've already, or now finally, made the investment in Adobe Acrobat , you've got it made, right? Wrong. Sometimes you'll receive or download a reference PDF that's locked. What's with that? Well, some publications and some PDF authors put a security lock on their PDFs so you can read them and print them, but you can't highlight them. Printing a locked PDF to a PDF instead of to your printer is a neat trick, but it doesn't always work. In the October 2011 issue of Pencil Points (#25) we told you about a great (and free) solution to this problem--PDFUnlock is a fast and easy alternative to printing and scanning to create a new and accessible PDF.
So now you've got it made, right? Wrong. Sometimes a PDF won't let you search or it won't accept highlighting. That's usually because the author of the PDF didn't use the optical character reader (OCR) function. Fortunately, this one is an easy fix. With the PDF open on your computer, click on View in the bar at the top of the Adobe Acrobat screen, then select Tools and Recognize Text. In no time at all you'll have a fully functioning PDF.
So now, finally, you've got it made, right? As we recently discovered, wrong again! PDF/A mode is another way PDFs can push you around. PDF/A mode is a standardized version of PDF that, beyond the technical gobbledygook no medical writer should ever have to know, results in a PDF that is readable but otherwise inaccessible to the reader. But we've learned the trick to overcoming PDF/A mode, too! Whenever you get a blue bar at the top of a PDF telling you "You are viewing this document in PDF/A mode," don't let it push you around. Push back. Better yet, don't even wait for the problem to occur. This is a fix you can do anytime--even without a PDF open on your screen.
Simply click Edit on the toolbar at the top of the Adobe Acrobat screen, then select Preferences. When the next screen pops up, select Documents from the menu along the left side. About half-way down the main part of the screen you'll see a small text heading for "PDF/A Mode" and beneath that a sentence reading "View documents in PDF/A mode" with a drop-down menu. The default for this menu is "Only for PDF/A documents." Change this to "Never" and click Okay, and you'll never be pushed around by PDF/A mode again.
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ON THE RADAR Resources for Medical Writers | |
Exercise Reminders...Straight To Your Desktop
In our October 2012 issue of Pencil Points (#37) we offered some tips to mitigate the risks of too much sitting, a common problem for those of us who work in front of a computer for long hours each day. Well, look what we just found! Break Pal is an online fitness program that you set to pop up on your computer screen and remind you to exercise. You determine at what time interval you want it set to go off, maybe every 30 minutes or so.
Break Pal is built around a social networking site, so you can link with buddies who also are concerned about their health. There's even a reward system where you earn points for viewing workout videos, being part of the community, and cheering on others.
A basic Break Pal membership is free and includes a limited number of exercises delivered to your desktop, a timer to remind you to exercise, and all the social networking features that enable you to interact with other Break Pal members. An upgraded membership offers even more exercises and videos.
You can also download the free Break Pal app for your iPhone , iPad , or iPod at the iTunes Store.
Now we have no excuse for not getting up and moving around during the day!
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DOLLARS & SENSE
Advice on the Business of Freelancing | |
Persuade and Prosper
We've all heard the phrase "Imitation is the greatest form of flattery." But did you know that persuasion is a direct path to prosperity?
We've been writing about and telling people for years that a sure way to succeed as a freelance is to go the extra mile for your clients. Some of the ways we've suggested doing this include:
- Ask the right questions from the start to avoid problems down the line.
- Never call with a problem without a viable solution to offer.
- Deliver on time, on target, and on budget, first time and every time.
- Use your invoice as a marketing tool to reinforce the value your clients have received for the money they've invested in you.
- Make your client's job easier.
- Make you clients look good.
- Always follow up on projects, even after they're out of your hands.
We've also told you that sometimes we do little things for our clients without charging them. It's wonderful how the perception of being a "team player" can build both your reputation and your bottom line!
Of course, what all of these recommendations add up to is persuasion. And recently we learned that there's quite a science behind why it works. In Yes!: 50 Scientifically Proven Ways to Be Persuasive , authors Noah Goldstein, Steve Martin, Robert Cialdini, and Blair Hardman explain the science behind how and why persuasion works. Their strategies use simple messages and actions to generate substantial returns at little or no cost. One of their strategies is reciprocity, and it just happens to be exactly the strategy for success we've been recommending for years and that you've just been reading about.
Reciprocity works because it capitalizes on people's innate desire to respond when they feel they owe someone something. For example, a research study published in the Journal of Applied Social Psychology (Azar OH. Tipping motivations and behavior in the United States and Israel. J App Soc Psychol. 2010;40(2):421-457) found that diners are more likely to tip a waiter if a piece of candy is included with the check.
We're not suggesting you send a mint with your invoices. But the science of reciprocity helps to explain why going the extra mile for your clients pays off on your bottom line. |
WHERE IN THE WORLD ARE BRIAN AND CYNDY?
The Accidental Medical Writer Calendar
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The AMWA Annual Conference is the ultimate resource for medical communicators around the world, offering educational and networking opportunities beyond compare in the field. We're looking forward to presenting there. Now you can become a greater part of the AMWA conference experience by submitting a proposal to share your expertise with your colleagues in Columbus!
Submitting a proposal for an AMWA conference presentation is easy with the new Call for Session Proposals, which is now available on the AMWA website. We're pulling together our proposals now. And we hope you'll consider doing so, too. By the way, if you know someone who is an AMWA member and works for a company that only supports professional development when the person is on the program, volunteering to lead an open session or roundtable is a great way to get on the program!
If you'd like us to come and speak at an event you're organizing, don't wait too long to contact us. Our schedule is filling fast!
Be sure to check out Brian's interview in Breaking Into Medical Writing and Editing by Kristen Fischer that was published online on January 6 by mediabistro.com, a top site for communication professionals who create or work with content. If you're a member of AvantGuild you can access the article for free. If not, there's a $55 annual subscription fee, which gives you access to all the exclusive content the site offers. If you recall, Kristen interviewed Cyndy last year for the Freelance Switch blog, which you can read here. Thanks, Kristen.
For all our upcoming activities and appearances, keep an eye on The Accidental Medical Writer In Person.
We frequently speak and teach at medical writing conferences and seminars; we've also been interviewed online. Check out our Webcasts. Brian's interview with Danielle Hampson of The Business Authors Show is also available right on our website!
We would love to present at your next upcoming meeting or event, so invite us!
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THE SAVVY MARKETER
Marketing Tips to Build Your Business | |
Pump Up Your 2013 Social Media Profile The start of a new year is the perfect time to pump up your social media profile, especially if you haven't attended to yours in a while. Think of your social media profile as your online resume. You want it to reflect your most current skills and abilities. You wouldn't send a prospective client an out-of-date resume, would you? Then don't ignore your social media profile, especially your LinkedIn profile. As we wrote in the October 2012 issue of Pencil Points (#37), LinkedIn has become the most popular platform for social recruitment.
We've resolved to take a look at our online profiles at least annually and beef them up. We've also resolved to become a bigger part of the social media conversation in 2013. And we want you to do that, too. Here are some tips to help you start the process.
- Include a social media profile picture. Interestingly, recent research shows that people who have a social media profile picture are considered more desirable job candidates than those without one. Not comfortable with a photo of yourself? If you really, really, really don't want to post your photo, then consider using your business logo instead. It's better than nothing at all.
- Insert a targeted call to action (CTA). Think CTAs are only reserved for sales pitches? Think again. It's not enough to just tell readers who you are. You want to include CTAs to steer prospective clients to take the next step towards purchasing what you have to sell. CTAs can be as subtle as, "We do the writing so you don't have to," to direct CTAs such as, "When you want creative sales training materials, call us."
- Add links to new portfolio samples. Hopefully you spent the last year working on new projects you can include in your portfolio. As long as there are no copyright issues (read your contract), link to the full-text samples. At the very least, update your project list to include your latest work.
- Establish an online portfolio. Don't have an online portfolio? You really should consider it. This New York Times article succinctly describes some of the benefits. Check out these 3 options to build one:
- Give your followers a reason to stick around. We've said it before and we'll say it again. It's not enough just to join a social media network. You need to participate. You want people to have a reason to check out your profile, so write a weekly blurb where you share some research, announce a worthwhile conference, review a useful book (Duct Tape Marketing Revised & Updated
) or share a great website (Good Reads). Anything to keep people coming back for more!
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