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March 18, 2015 issue of the DPSAC NEWS

In This Issue

   

 

Contact Us

 

Division of Personnel Security and Access Control (DPSAC),  

Office of Research Services  

 

Personnel Security 

Helpdesk: 301-402-9755

e-QIP: 301-402-9735

Appointment Line: 301-496-0051

E-mail: orspersonnelsecurity@ 

mail.nih.gov

 

Access Control

Helpdesk: 301-451-4766

E-mail: facilityaccesscontrol@ 

mail.nih.gov

 

       

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Preparing for Summer Student Arrivals at NIH

As NIH gets ready to welcome this year's class of summer students, DPSAC is gearing up to make sure the badging experience for the new arrivals is easy, quick and uneventful.

As in past years, DPSAC expects to process over 1,500 summer students for ID badges between March and June. While it has always been a challenge to issue so many badges over a relatively short period of time, this spring offers additional challenges since it will be the first time the entire 'class' will be issued the new Restricted Local Access (RLA) badge for physical and logical access.
 
DPSAC will temporarily expand its enrollment and badging capabilities to accommodate the new arrivals. In addition to adding enrollment and badging stations in the south lobby of the Clinical Center, DPSAC is readying temporary space on the B1 level of Building 31 (B1W30) where students can complete the enrollment and badging process.

DPSAC will post details on its website and in DPSAC News once these sites are open for business.

Two appointments needed to get an RLA badge
 

The RLA Badge requires the normal two appointments. During the first appointment the student will be identity proofed, fingerprinted and photographed; at the second appointment the student will be issued his or her RLA Badge. Issuance is subject to DPSAC's successful review of the fingerprint-check results.

Any issues identified through the fingerprint check (i.e., issues that might impact the suitability of the Summer Student to do the proposed work at NIH), must be reviewed by the Personnel Security Office in DPSAC and the respective IC prior to issuance of an RLA Badge.

DPSAC is encouraging ICs to advise their incoming students to make their enrollment and badging appointments as soon as they are able to do so to avoid a possible badging 'crunch.'

With the large influx of students expected over a relatively short period of time, the sooner a student can get on the DPSAC appointment calendar, the more likely he or she will find a convenient time and avoid any delay in the badging process.


Summer Students at Remote Locations

Summer students who will be reporting to remote locations [Rocky Mountain Laboratories (RML), NIEHS-Research Triangle Park (RTP), etc.] will receive fingerprint checks administered by appropriate local security staff. DPSAC will review the results of the fingerprint check and notify the students when they have been authorized for an RLA ID Badge. Each of these locations offer local badging.  

 

Summer Students working at remote sites should contact their local security office for information on where to obtain an RLA ID Badge and/or schedule an appointment. For contact information, click here.

Foreign Summer Students

Foreign Summer Students will be processed through the Division of International Services (DIS); however, they too will undergo a fingerprint check. For more information, please see http://dis.ors.od.nih.gov.


Note: an RLA Badge will be valid for the duration of the Summer Student's appointment, but will expire no later than September 30 of the year it is issued.
The badge will provide perimeter physical access to NIH. Summer students must remain under escort in restricted areas.

Badges should be collected and returned to the appropriate badge issuance office when the summer student leaves.

Chart Illustrates the NIH Summer Student Badging Workflow Process  

A workflow chart developed by DPSAC outlines the responsibilities for each group of stakeholders involved in the summer student badging process. To view this chart, click on the link: http://www.ors.od.nih.gov/ser/dpsac/badge/Documents/Summer%20Student%20Flow%20-%202015.pdf

 

To learn more about summer student badging policies at NIH, click on: http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/students.aspx

 

NED Training Schedule for 2nd Half of FY 2015        


Whether you are new to NED or an advanced NED user who needs to hone your NED skills, the HSPD-12 Program Office has a training program for you. These classes are designed to help beginners and advanced users quickly master NED in a hands-on computer lab environment. All classes are FREE!    

   

       

How to Enroll

The NED courses are posted on the CIT Training site where visitors can view availability for any class and receive a confirmation immediately after registering. The catalog of NED classes is posted at: http://training.cit.nih.gov/coursecatalog.aspx under "General Seminars." 

 

When you see a course you want to take, just click on the course name (listed in the right column of the table). You will be taken to the HHS Learning Management System (LMS) where you can register for the course online.

 

To log on to the HHS Learning Management System, you can use either your PIV card and PIN or your NIH credentials. If you experience any difficulties accessing the LMS, please contact the CIT Training Program at 301-594-6248 or send an e-mail to: [email protected].  

 

         

DPSAC Begins Weekly Enrollment and Badging Services at 5601 Fishers Lane, Rockville, MD

 

On March 4, 2015, DPSAC began offering enrollment and badge issuance services at 5601 Fishers Lane on Wednesdays. Hours of operation and contact information at this location are:

 

    Enrollment Office

    Room: 1D02 

    Hours of Operation: Wed: 8:00 a.m. - 4:00 p.m.

    Closed for lunch: 12:00 p.m.(noon) - 1:00 p.m.

    Phone: 240-669-5509  

 

    Badge Issuance Office
    Room: 1D02
    Hours of Operation: Wed: 8:00 a.m. - 4:00 p.m.
    Closed for lunch: 12:00 p.m.(noon) - 1:00 p.m.
    Phone: 240-669-5510  

The DPSAC website has two URLs where visitors can find a directory of all enrollment and badging locations and hours of operations: http://www.ors.od.nih.gov/ser/dpsac/Pages/contactinfo.aspx and http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/locatingbadge.aspx

  

Helpful Tips

Reminder: submitting a completed e-QIP is mandatory before badge issuance -- recent changes to federal policy stipulate that before an NIH employee, contractor or affiliate can be issued a PIV Card (HHS ID Badge) to access NIH facilities and NIH IT resources, s/he must first accurately complete and submit the e-QIP and related investigation forms in a timely manner to allow DPSAC time to review and release them to OPM.

If DPSAC determines the application forms are incomplete, DPSAC will be required to send the documents back to the individual for completion, thus delaying the badging process. All new employees, contractors and affiliates must follow these guidelines. There are no exceptions! 


The NIH Badging Authority by Classification Table
(Rev. 2-3-15) -- is now posted for NIH staff to view on the NIH network at: http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/NIH-Badging-Authority-by-Classification-Table.aspx.


This table identifies the badge type, the corresponding Badging Authority - DPSAC or the NIH Police Department - for each classification, and examples of positions falling within each classification.


ICs that want to add Lifecycle Work Station (LWS) operators to the approved roster -- send a written request to Richie Taffet at: [email protected]. Your request should include:
  • the new operator's name
  • his/her IC
  • his/her NED number
  • the operator's e-mail address, building/room and phone number
Once Mr. Taffet has approved the request, he will forward the name(s) to [email protected] to complete the approval process, add the name(s) to the LWS operator roster, and inform the IC that the individual is now approved to operate the LWS.

Need to make changes to the LWS operator directories?
-- drop an e-mail to Lanny Newman,
[email protected], and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).

AOs who wish to obtain sponsor authority -- must complete the sponsor training (available at: http://www.ors.od.nih.gov/ser/dpsac/Training/Pages/administrators.aspx) and e-mail a copy of your signed certificate to the NIH HSPD-12 Program Office at [email protected]. Upon receipt of the certificate, the Program Office will authorize the AO as a sponsor.  

If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area
-- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31, Room B1A26 or in Building 10, South Lobby, Room 1C52.

If you work outside the Bethesda/Rockville area, contact your
local badge issuance office. You can find contact information for all badge issuance offices at: http://www.ors.od.nih.gov/ser/dpsac/Pages/contactinfo.aspx.


FAQs
 
Q. I have a question about the article in the recent DPSAC News titled "Temporary Lifting of Security Freezes on Credit Information Required for Some Background Investigations." When and for how long are people expected to lift the temporary freeze on their credit accounts?

 

A. Upon submitting the e-QIP application, the individual should contact the three credit bureaus to request a temporary freeze lift. The credit freeze should reactivate automatically after 40 days.

 

Please use the following contact information to reach the three reporting agencies:   

Equifax: 800-685-111 or www.equifax.com/freeze     
Experian: 888-397-3742 or
www.experian.com/freeze
TransUnion: 888-909-8872 or
www.transunion.com     

 

Q. I'm a new employee to NIH and at my orientation I noticed that some of the other new employees were getting their ID Badges. Not so for me. Why is that?
 
A. One possible reason that you were unable to get your ID Badge on your first day is that you failed to release your background investigation forms (e-QIP) to the Division of Personnel Security and Access Control (DPSAC). The current requirement for issuing an ID Badge includes: (1) the release of e-QIP and submission of all additional required forms to DPSAC; (2) DPSAC's review of the submission; and (3) DPSAC's submitting the reviewed e-QIP to the Office of Personnel Management (OPM). Only then can an ID Badge be issued.


A biweekly e-newsletter from the Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.