|
Contact Us
Division of Personnel Security and Access Control (DPSAC),
Office of Research Services
Personnel Security
Helpdesk: 301-402-9755
e-QIP: 301-402-9735
Appointment Line: 301-496-0051
E-mail: orspersonnelsecurity@
mail.nih.gov
Access Control
Helpdesk: 301-451-4766
E-mail: facilityaccesscontrol@
mail.nih.gov
 
|
|
|
|
|
NIH badging statistics from HHS as of January 30, 2015
Sponsored: 37,488 Enrolled: 37,050 Issued: 36,346*
*This figure represents 97.0% of individuals who have been sponsored.
Note: the Department reports weekly on the number of individuals who have been sponsored, enrolled and issued new HHS ID Badges for each OPDIV.
DPSAC News reports the latest Departmental figures for NIH in the first issue published for that month.
|
|
REAL ID Enforcement
Phasing in the Required Use of 'Compliant' Drivers' Licenses and ID Cards to Access Federal Facilities Requiring Proof of Identity
What is REAL ID?
REAL ID is a coordinated effort by the states and the federal government to establish minimum standards for the production and issuance of state-issued driver's licenses and identification cards to improve the reliability and accuracy of state-issued identification documents.
The REAL ID Act (The Act), passed by Congress in 2005, prohibits federal agencies from accepting non-compliant versions of these documents for official purposes such as airline travel and admission to federal facilities requiring proof of identity.
According to the DHS, the Act "should inhibit terrorists' ability to evade detection by using fraudulent identification." REAL ID implements a 9/11 Commission recommendation urging the federal government to "set standards for the issuance of sources of identification, such as driver's licenses."
REAL ID Act to be enforced in phases
Current regulations state that federal agencies "may not accept state-issued driver's licenses or identification cards for official purposes from individuals unless the license or card is REAL ID-compliant and was issued by a compliant state as determined by DHS."
DHS announced on December 20, 2013 a phased enforcement plan for the REAL ID Act that ensures its implementation "is measured, fair, and responsible."
States and other jurisdictions have made significant progress in enhancing the security of their licenses over the last number of years. Currently, approximately 70-80% of all U.S. drivers hold licenses from jurisdictions: (1) determined to meet the Act's standards; or (2) that have received extensions. Individuals holding driver's licenses or identification cards from these jurisdiction may continue to use them as before. (Table B).
Individuals holding licenses from non-compliant jurisdictions will need to follow alternative access control procedures for purposes covered by the Act.
(Table A).
Table A - Non-compliant States/Territories
+ Federal officials may continue to accept Enhanced Driver's Licenses from these states. ** Has an expired extension and became subject to enforcement beginning January 19, 2015
Table B - Compliant/Extension States/Territories
* Has an extension, allowing Federal agencies to accept driver's licenses from these states. Description and Schedule of Enforcement Phases The following enforcement measures are cumulative, with measures in each phase remaining in effect through successive phases. Each phase will begin with a 3-month period where agencies will provide notice to individuals attempting to use driver's licenses or identification cards from non-compliant states but still allow access.
After this period is over, agencies will no longer accept such identification for entry to federal facilities, and individuals will need to follow the agency's alternate procedures (to be made available by the agency). Phase 1: Restricted areas (i.e., areas accessible by agency personnel, contractors, and their guests) for DHS's Nebraska Avenue Complex (NAC) headquarters.
Phase 2: Restricted areas for all Federal facilities and nuclear power plants.
Phase 3: Semi-restricted areas (i.e. areas available to the general public but subject to ID-based access control) for most federal facilities (subject to limitations described in Table 1 below).
Access to federal facilities will continue to be allowed for purposes of applying for or receiving federal benefits.
Phase 4: Boarding federally regulated commercial aircraft. A driver's license or identification card from a non-compliant state may only be used in conjunction with an acceptable second form of ID for boarding federally regulated commercial aircraft.
Table 1 - Phased Enforcement Schedule for Federal Facilities,
Nuclear Power Plants and Aircraft 
DHS will conduct an evaluation following the implementation of the first three phases to assess the effects of enforcement and the progress of states in meeting the standards of the act.
The date for implementing Phase 4 will be set after an evaluation has been completed. This phase will occur no sooner than 2016.
DHS will ensure the public has ample advanced notice before identification requirements for boarding aircraft or entering additional types of federal facilities change. For more information on Facility Security Level, please see the Interagency Security Committee standard, Section Four Limitations
Access for activities directly relating to safety and health or life preserving services, to law enforcement, and to constitutionally protected activities, including legal and investigative proceedings will not be affected. Existing agency policies will still apply. The Act does not require individuals to present identification where it is not currently required to access a Federal facility (such as to enter the public areas of the Smithsonian) nor does it prohibit an agency from accepting other forms of identity documents other than documents from non-compliant states (such as a U.S. passport or passport card).
The Act's prohibitions do not affect other uses of driver's licenses or identification cards - including licenses and cards from non-compliant states - unrelated to official purposes as defined in the Act. For example, the Act does not apply to voting, registering to vote, or for applying for or receiving Federal benefits.
For more information, please contact the DHS Office of State-Issued Identification Support at [email protected].
|
NED Training Schedule for FY 2015
Whether you are new to NED or an advanced NED user who needs to hone your NED skills, the HSPD-12 Program Office has a training program for you. These classes are designed to help beginners and advanced users quickly master NED in a hands-on computer lab environment. All classes are FREE!
How to Enroll
The NED courses are posted on the CIT Training site where visitors can view availability for any class and receive a confirmation immediately after registering. The catalog of NED classes is posted at: http://training.cit.nih.gov/coursecatalog.aspx under "General Seminars."
When you see a course you want to take, just click on the course name (listed in the right column of the table). You will be taken to the HHS Learning Management System (LMS) where you can register for the course online.
To log on to the HHS Learning Management System, you can use either your PIV card and PIN or your NIH credentials. If you experience any difficulties accessing the LMS, please contact the CIT Training Program at 301-594-6248 or send an e-mail to: [email protected].
|
|
PSC Updates its Enrollment and Badge Issuance Services Directory for Remote Locations
NIH-DPSAC has made arrangements with the Program Support Center (PSC) to make available enrollment and HHS ID Badge (PIV Card) issuance services to individuals located at remote locations and who are unable to easily travel to DPSAC enrollment and issuance facilities at NIH's Bethesda main campus or its other satellite offices listed on this page. Individuals must contact DPSAC before using these PSC locations.
An updated table of PSC regional support staff in 10 HHS regional offices supporting HSPD-12 badging activities is posted on the DPSAC website at: http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/badgingremote.aspx.
|
Helpful Tips
A revised NIH Badging Authority by Classification Table -- is now posted for viewing by NIH staff on the NIH network at:http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/NIH-Badging-Authority-by-Classification-Table.aspx. This table identifies the badge type, the corresponding Badging Authority - DPSAC or the NIH Police Department - for each classification, and examples of positions falling within each classification. The table also reflects new policies and procedures for issuing Extended Visitor (NIH 'Legacy') badges to Service Providers, Board Members, Construction Workers and others who are not registered in the NIH Enterprise Directory (NED) and may need frequent physical access to NIH facilities. The Extended Visitor ID Badge Application form (pdf) is posted under 'Highlights' on the main page of the NIH Security website: www.security.nih.gov.
ICs that want to add Lifecycle Work Station (LWS) operators to the approved roster -- send a written request to Richie Taffet at:
- the new operator's name
- his/her IC
- his/her NED number
- the operator's e-mail address, building/room and phone number
Once Mr. Taffet has approved the request, he will forward the name(s) to [email protected] to complete the approval process, add the name(s) to the LWS operator roster, and inform the IC that the individual is now approved to operate the LWS.
Need to make changes to the LWS operator directories? -- drop an e-mail to Lanny Newman, [email protected], and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).
AOs who wish to obtain sponsor authority -- must complete the sponsor training (available at: http://www.ors.od.nih.gov/ser/dpsac/Training/Pages/administrators.aspx) and fax the completion certificate to the HSPD-12 Program Office at 301-480-0108. If the fax does not go through, send the scanned PIV Sponsor Certificate via e-mail to Richie Taffet ([email protected]). Upon receipt of the certificate, the Program Office will authorize the AO as a sponsor.
If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31, Room B1A26 or in Building 10, South Lobby, Room 1C52.
If you work outside the Bethesda/Rockville area, contact your local badge issuance office. You can find contact information for all badge issuance offices at: http://www.ors.od.nih.gov/ser/dpsac/Pages/contactinfo.aspx.
|
 Implementation of REAL ID - FAQs for the Public 
The REAL ID Act, establishes minimum standards for the production and issuance of state-issued driver's licenses and identification cards. The Act prohibits federal agencies from accepting non-compliant versions of these documents for official purposes such as airline travel and admission to federal facilities requiring proof of identity.
According to current regulations, beginning Dec. 1, 2014, federal agencies may not accept state-issued driver's licenses or identification cards for official purposes from individuals unless the license or card is REAL ID-compliant and was issued by a compliant state as determined by DHS. Phase 3 of the enforcement of REAL ID will impact federal facilities identified as "Facility Security Levels 3, 4 or 5" ( Semi-restricted areas (i.e., areas available to the general public but subject to ID-based access control) for most federal facilities.' The National Institutes of Health is a Security Level 4 facility.
A three-month notification period will begin July 13, 2015. On October 10, 2015, these facilities will no longer accept driver's licenses or other identification that are not REAL ID compliant. Q. What is REAL ID? A. REAL ID is a coordinated effort by the states and the federal government to improve the reliability and accuracy of state-issued identification documents, which should inhibit terrorists' ability to evade detection by using fraudulent identification. REAL ID implements a 9/11 Commission recommendation urging the federal government to "set standards for the issuance of sources of identification, such as driver's licenses."
DHS is implementing REAL ID through a period of phased enforcement over the next several years. In particular, the date for implementing the prohibition on boarding aircraft travel will be set after an evaluation of earlier phases and will not occur sooner than 2016.
Q. What does the REAL ID Act require?
A. The REAL ID Act of 2005: -- Establishes minimum standards for the production and issuance of state-issued driver's licenses and identification cards and authorizes grants to assist states in implementing the requirements;
-- Prohibits federal agencies from accepting, for official uses, driver's licenses and identity cards from states unless the Department of Homeland Security determines that the state meets the standards. Official uses are defined as accessing federal facilities, entering nuclear power plants, and boarding federally-regulated commercial aircraft.
Q. Which states, territories, and tribes are affected?
A. The REAL ID Act covers 56 jurisdictions, including the 50 states, the District of Columbia, and the U.S. Territories of Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands.
The current list of states from which a Federal agency may accept driver's licenses for an official purpose is found at REAL ID Enforcement In Brief.
Q. Is REAL ID a national identification card?
A. No. REAL ID is not a national identification card. States and territories will continue to issue driver's licenses and identification cards, and there is no Federal database of driver information. Each jurisdiction will issue its own unique license and maintain its own records.
Q. Does REAL ID mean that I must use a driver's license for official purpose?
A. No. Each agency determines whether identification documents are needed for the purpose it oversees and, if applicable, which documents are acceptable. REAL ID only applies if a person is presenting a driver's license or state-issued identification card for official purposes.
Q. For what uses will I need to show a driver's license?
A. For the first two years of enforcement, REAL ID primarily affects persons seeking to access federal facilities where identification is required to be presented.
Q. Is my driver's license unsecure if a Federal agency does not accept it? A. No. All states and territories have made tremendous progress in strengthening the security of their driver's licenses since 9/11. Not being on the list of compliant jurisdictions means that the Department of Homeland Security has not received sufficient information to determine that the jurisdiction has met all the requirements of the REAL ID Act.
Q. What happens if my state does not meet all of the REAL ID requirements?
A. Individuals without licenses from compliant jurisdictions may present alternative forms of identification - such as a U.S. Passport - accepted by the agency. Some agencies may have additional processes to accommodate individuals lacking the prescribed identification documents.
Q. What does it mean if a person possesses or presents a state license or ID indicating that the document is not acceptable for official Federal purposes?
A. A "Not for Federal Identification" or a similar mark means that the issuing state offers its residents the option to obtain a driver's license or identity card which is not compliant with REAL ID and that the license holder has chosen to exercise that option. A variety of reasons may underlie that choice, including personal preference, religious conviction, or the inability or decision not to provide original documents needed to verify identity, citizenship, or lawful status in the United States.
No inferences or assumptions should be drawn about the particular reason an individual possesses a card with this mark, including inferences or assumptions about the person's citizenship or immigration status.
Q. May an agency, or front-line personnel, reject a particular identification document based upon an individual's real or perceived race, ethnicity (including limited English proficiency), national origin, immigration status, or religious beliefs?
A. The standard for acceptance of an identity document for federal facilities where identification is required to be presented is the same for all persons regardless of race, ethnicity, limited English proficiency, national origin, immigration status or religious beliefs.
Q. May Federal agencies accept my Enhanced Driver's License?
A. Yes. State Enhanced Driver's Licenses (EDLs) designated as acceptable border-crossing documents by DHS under the Western Hemisphere Travel Initiative (WHTI) are acceptable for official federal purposes such as accessing a Federal facility or boarding a commercial aircraft. Individual agency policies may still apply. Michigan, Minnesota, New York, Vermont, and Washington are the only states that currently issue EDLs. For more information on EDLs, please go to http://www.dhs.gov/enhanced-drivers-licenses-what-are-they
Q. Under what circumstances does REAL ID NOT apply:
A. REAL ID does not apply to the following:
- Entering federal facilities that do not require a person to present identification
- Voting or registering to vote
- Applying for or receiving federal benefits
- Being licensed by a state to drive
- Accessing health or life preserving services (including hospitals and health clinics), law enforcement, or constitutionally protected activities (including a defendant's access to court proceedings)
- Participating in law enforcement proceedings or investigations
Additional questions may be sent to the DHS Office of State Issued Identification Support at [email protected]. |
FAQs
Q. What is the procedure for reporting a lost or stolen HHS ID Badge? A. The individual should file a police report with the NIH Police, report his/her lost/stolen HHS ID Badge to Access Control (301-451-4766) and report his/her lost/stolen badge to their Administrative Officer (AO). The NIH Police must have your written report on file before you can be issued a replacement badge. The AO will need to enter the necessary information into the NIH Enterprise Directory (NED) to authorize a replacement HHS ID Badge (PIV Card).* Those who have not undergone the PIV process will need to schedule an appointment with Personnel Security to be fingerprinted and have their background investigation initiated.
*Once the AO requests a replacement HHS ID Badge, the lost or stolen HHS ID Badge will be deactivated and will no longer work, even if it is found later.
Q. I'm a new employee to NIH and at my orientation I noticed that some of the other new employees were getting their ID Badges. Not so for me. Why is that?
A. One possible reason that you were unable to get your ID Badge on your first day is that you failed to release your background investigation forms (e-QIP) to the Division of Personnel Security and Access Control (DPSAC). The current requirement for issuing an ID Badge includes: (1) the release of e-QIP to DPSAC; (2) DPSAC's review of the submission; and (3) DPSAC's releasing the reviewed e-QIP to the Office of Personnel Management (OPM). Only then can an ID Badge be issued.
|
Safety Corner
Understanding the Proper Use of Fire Doors 
The following fire safety awareness article was prepared by the Division of the Fire Marshal
If you are located in one of the many research laboratories on the NIH Bethesda Campus, it is very likely that the door you use to enter and leave your laboratory is a "fire-rated" door. Doors you use to enter stairwells located in your building are also fire doors.
Fire doors are typically of steel or solid wood construction and are provided with specially tested components including closers, latching hardware, and fire-rated glass view windows. These doors protect openings created in "fire barriers" which are constructed to separate laboratory work areas from corridors and stairwells from other parts of a building. However, they can only perform their job when used and maintained properly.
To maintain proper use of a fire door:
- Keep the door closed at all times. The simple action of closing a fire door will help contain the products of a fire (e.g., heat and smoke) within the laboratory while protecting adjacent areas and the exit route. In addition, keeping the door closed at all times will help maintain air pressure in laboratory work areas that is negative with respect to the corridor as required by fire and safety codes.
- Don't prop open the door with wedges or by bending the closing mechanism. Aside from possibly rendering the fire door inoperable due to physical damage, propping open fire doors will allow products of combustion to migrate into other areas and contribute to the spread and severity of the fire.
- Don't install metal "kick plates" higher than 16 inches from the bottom of the door. Larger kick plates act as a heat sink which could reduce the door's fire resistance.
- Don't store equipment or combustibles against the fire door. As part of their listing/certification requirements, fire doors are tested in a furnace as part of a fire rated wall assembly. Their ratings are slightly less than that assigned to the wall in which they are installed and they are considered the "weak link" in the fire wall. To pile items in front of a fire door may result in these materials igniting if a fire were to occur on the other side of the door. This could create a hazardous condition in the corridor not only for those exiting the building, but also for fire and emergency response personnel entering the building to extinguish the fire.
- Avoid blanking off hardware.
If it is determined by the Division of the Fire Marshal that one of the fire doors installed in your laboratory is not required by the National Fire Codes and your wish to render it inactive, submit a work request to the Office of Research Facilities, through your Administrative Officer, to have the fire door removed and the wall cavity filled to maintain the fire barrier. This will then allow storage in the laboratory at that location.
- Don't nail or screw signs or other items to the fire door. Creating holes or cracks in a fire door may void the fire protection rating and require replacement of the fire door. Signs may be attached to fire doors provided they are small (less than 5% of the area of the fire door) and attached with adhesive (to areas other than the fire rated glass view window).
If you have any questions concerning the proper use, installation or modification of fire doors please contact the Division of the Fire Marshal, Office of Research Services, at 301-496-0487.
|
|
A biweekly e-newsletter from the Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.
|
|
|
|
|
