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Contact Us
Division of Personnel Security and Access Control (DPSAC),
Office of Research Services
Personnel Security
Helpdesk: 301-402-9755
e-QIP: 301-402-9735
Appointment Line: 301-496-0051
E-mail: orspersonnelsecurity@
mail.nih.gov
Access Control
Helpdesk: 301-451-4766
E-mail: facilityaccesscontrol@
mail.nih.gov
 
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NIH badging statistics from HHS as of September 26, 2014 Sponsored: 38,304 Enrolled: 37,854 Issued: 37,073*
*This figure represents 96.8% of individuals who have been sponsored.
Note: the Department reports weekly on the number of individuals who have been sponsored, enrolled and issued new HHS ID Badges for each OPDIV.
DPSAC News reports the latest Departmental figures for NIH in the first issue published for that month.
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Badge Renewal Notice to Foreign Nationals Advises Close Coordination with AO
AOs 'Copied' on the Outgoing Notice
Foreign Nationals whose badges are coming up for renewal will receive the following notice from the HSPD-12 Program Office. This notice advises recipients to coordinate their renewal action with their Administrative Officer (AO) to avoid any loss of access privileges to the NIH campus and/or NIH networks. The Program Office will also send a copy of this notice to the AO servicing that individual.
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** If you have already coordinated your badge renewal with your AO, please disregard this e-mail.** Dear colleague: You are receiving this notice because your HHS ID Badge will need to be renewed soon. It is important to coordinate your badge renewal activity with your Administrative Officer (AO) in order to avoid the temporary loss of your access privileges to the NIH campus and/or NIH networks.
Your current ID badge will be immediately deactivated when your AO requests a new ID badge for you in the NIH Enterprise Directory (NED) due to limitations in the HHS card management system. Steps You and Your AO Can Take to Avoid Loss of Access Privileges The most important step is to coordinate your badge renewal with your AO. If your AO has not already received a request to process your ID Badge renewal, they will in the next two weeks. As soon as your AO approves that request, your current badge will be deactivated and you will receive an e-mail asking you to schedule your enrollment and issuance appointments for your new badge. The HSPD-12 Program Office is recommending that you schedule your badge enrollment and issuance appointments immediately after your AO approves your badge request in NED.
You will want to get your new ID badge the same day that your AO approves the new badge. We strongly recommend that your AO approve your badge renewal task in the morning after you have arrived at NIH. This gives you an entire business day to obtain your new ID badge. Our office recommends that you reach out to your AO NOW to remind him/her that your badge is coming up for renewal. You and your AO can then coordinate the day that the new badge request is approved by your AO. Planning in advance will ensure that your access privileges to the NIH campus and network systems continue uninterrupted.* Remember, you want to make sure that both you and your AO are prepared to coordinate your badge renewal activities before he or she starts the badge renewal task for you. You will want to be able to pick up your new badge on the same day that your current badge is deactivated. By coordinating the timing of these two activities, the AO can help you obtain your new badge quickly and avoid any interruption to your access privileges at NIH. If you have questions, please contact the ORS Personnel Security helpdesk at 301-402-9755 or [email protected]. Sincerely, NIH HSPD-12 Program Office * Please note: a copy of this e-mail is being forwarded to your Administrative Officer. You should also take a copy of the e-mail to the Division of Personnel Security and Access Control (DPSAC) when you are ready to pick up your new badge. |
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FY 2015 OPM Pricing Schedule for Background Investigations
The Office of Personnel Management (OPM) recently published the FY 2015 pricing schedule for Background Investigations in OPM Circular Federal Investigations Notice - No. 14-07 - Investigations Reimbursable Billing Rates for Fiscal Year (FY) 2015.
Costs for the eight most commonly ordered investigations at the NIH are listed in the table below:
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NED Training Scheduled for October 14, 2014
The HSPD-12 Program Office will be offering basic and advanced NED classes on Tuesday, October 14, 2014. This training is designed to help beginners and advanced users quickly master NED in a hands-on computer lab environment. All classes are FREE!
How to Enroll
The NED courses are posted on the CIT Training site where visitors can view availability for any class and receive a confirmation immediately after registering. The catalog of NED classes is posted at: http://training.cit.nih.gov/coursecatalog.aspx under "General Seminars."
When you see a course you want to take, just click on the course name (listed in the right column of the table). You will be taken to the HHS Learning Management System (LMS) where you can register for the course online.
To log onto the HHS Learning Management System you can use either your PIV card and PIN or your NIH credentials. If you experience any difficulties accessing the LMS, please contact the CIT Training Program at 301-594-6248 or send an e-mail to: [email protected]. |
Helpful Tips
Some AOs will now receive requests to approve Extended Visitor Badges -- new policies and procedures for issuing Extended Visitor Badges will now require AOs who are sponsors for PIV Badges to sign off on some extended visitor forms. The IC will be charged $21.50 for the fingerprint results if the applicant requires a SAC (fingerprint) check.
New sponsorship forms are posted online at http://security.nih.gov/Pages/Home.aspx to accommodate these changes. Please note: sponsorship of non-NIH personnel must include a justification statement by the AO sponsor as to why the individual requires employee-like access to the NIH campus. (See related article under ' News Briefs').
AOs who clear employees, contractors or affiliates for separation or transfer -- must collect that person's ID badge and any other badges and return them, unaltered, to DPSAC once the individual's NED record has been deactivated.
ICs that want to add Lifecycle Work Station (LWS) operators to the approved roster -- send a written request to Richie Taffet at: [email protected]. Your request should include the new operator's name, their IC, their NED number, as well as the operator's e-mail address, building/room and phone number.
Once Mr. Taffet has approved the request, he will forward the name(s) to [email protected] to complete the approval process, add the name to the LWS operator roster, and inform the IC that the individual is now approved to operate the LWS.
Need to make changes to the LWS operator directories? -- drop an e-mail to Lanny Newman, [email protected], and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).
If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31, Room B1A26 or in Building 10, South Lobby, Room 1C52.
If you work outside the Bethesda/Rockville area, contact your local badge issuance office. You can find contact information for all badge issuance offices at: http://www.ors.od.nih.gov/ser/dpsac/Pages/contactinfo.aspx.
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FAQsQ. I am currently an AO and a NED super user for our office. Do I need additional training in order to approve Extended Visitor badges?
A. If you have authority to sponsor an Employee, Contractor or Affiliate in NED for a PIV Card (HHS ID Badge), you do not need additional training.
Q. I work in Building 10 but my husband - not an NIH employee - drops me off in the AM. He uses our car to go to his office downtown. How can I obtain the previously available extended visitor's badge for him to be able to continue our commuting arrangement?
Also, if I have to sponsor him for the $21.50 fingerprint requirement, is this a requirement that I have to pay for every time he renews the badge or is it a one-time procedure?
A. New sponsorship forms are now available online to accommodate these changes (see: http://security.nih.gov/Pages/Home.aspx). Please note: sponsorship of non-NIH personnel currently costs the respective IC $21.50 per person and must include a justification statement by the AO sponsor as to why the individual requires employee-like access to the NIH campus.
This form can be used to give your husband an Extended Visitor Badge. Check off the box called "Transportation Visitor." This badge is typically valid for up to one year.
Please note that the IC will incur the charge for fingerprinting; individuals are not able, nor are they expected to pay for this service. Individuals who obtain Extended Visitor Badges after the favorable result of a SAC (fingerprint check) may obtain a renewal based on an NCIC check if the individual renews the badge within six weeks of the expiration date. Individuals who renew their badges after the expiration date will need to complete another SAC (fingerprint check) to obtain a badge. Q. Where can I find the new application form for the Extended Visitors Badge requiring the justification and fingerprints? A. The revised 'Authorization for Release of Information Form (Extended Visitor ID Badge Application" is posted on the NIH Security website: http://www.security.nih.gov/Pages/Home.aspx. To go directly to the form, click on: Authorization for Release of Information Form (Extended Visitor ID Badge Application.
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DPSAC Wants to Hear from its Customers
DPSAC invites its customers to participate in a short survey so that it may better serve NIHers who require badge enrollment and issuance services. You can find a link to the survey on the DPSAC website's main page under the 'What's New' navigation panel (see: How are we doing? DPSAC wants to hear from its customers).
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News Briefs
 Important Changes to the Extended Visitor Badge Program at NIH
Only Certified AOs Can Sponsor Extended Visitor Badge Applicants
This article, which first appeared in the September 17, 2014 DPSAC News, can be read in its entirety by clicking on the link: Extended Visitor Badge Program.
Beginning September 2, 2014, NIH implemented revised policies and procedures for issuing "extended visitor" badges as part of a continuing effort to improve security at NIH. NIH Extended Visitor badges are issued to individuals affiliated with NIH who need frequent physical access to NIH facilities.
In the past, NIH would access the National Crime Information Center (NCIC) criminal history database to conduct background investigations on Extended Visitor applicants. The requirement of background investigations for anyone receiving an NIH identification badge comes from the Homeland Security Presidential Directive 12 (HSPD-12) Program and HHS Departmental policy.
Due to recent restrictions limiting NIH's access to the NCIC database, NIH had to change how it issues these badges.
The most significant procedural change involves limiting sponsorship of Extended Visitors to Administrative Officers (AOs) certified by the Division of Personnel Security and Access Control (DPSAC) who currently sponsor federal employees, contractors and affiliates for HHS identification badges (PIV cards).
AO Sponsors will be responsible for authorizing and sponsoring an individual to obtain employee-like access to NIH. AO Sponsors will also serve as the point of contact with the responsibility for fielding questions from individuals who are requesting Extended Visitor badges.
Read more...
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Safety Corner
Fire Prevention Week 2014 (October 5 - 11, 2014)
Working Smoke Alarms Save Lives!
The following article was prepared by the Division of the Fire Marshal, ORS.
This year the Fire Prevention Week campaign takes aim at having working smoke alarms in your home. In fact, working smoke alarms cut the risk of dying in home fires in half!
Home fires in the United States continue to claim many lives each year. In fact, 85 percent of all fire deaths occur in the home, and the majority happen at night when most people are sleeping.
 Smoke alarms are an important first line of defense against fire --but if they don't work, they can't protect you. It is essential for every household to have working smoke alarms. Data indicate that 40 percent of home fire deaths happen in homes with no smoke alarms and another 23 percent happen in homes with smoke alarms that don't work.
When smoke alarms fail to sound, it's usually because they have missing, dead, or disconnected batteries.
The Division of the Fire Marshal, Office of Research Services is strongly urging the NIH community to ensure their homes and loved ones are adequately protected by using battery operated smoke detectors in their residences.
Most fatal home fires begin in one room and then kill people elsewhere in the house. This occurs after the fire has reached extremely high temperatures in the room where it began and then smoke and toxic gases migrate to other areas.
These fires are readily detected by all common types of smoke detectors in time for sleeping occupants to awaken and safely escape. Data indicate that a typical living room fire can become deadly in only two minutes or less after the smoke alarm activates and has the potential to kill household members in as little as four and a half minutes after it begins.
Smoke alarms are not created equally -- hard-wired smoke alarms will not work during a power outage, unless they are equipped with a battery back-up and many are not so equipped. Homeowners are strongly urged to install battery operated smoke alarms in order to provide maximum protection when power is interrupted, a common occurrence during thunderstorms and heavy snow storms.
Smoke alarms must be properly located, installed and maintained in order to be effective. To afford adequate protection, smoke alarms must be: (1) located on every level of the home; (2) installed properly and in working condition; and (3) tested at least once a month by pushing the "test button." Batteries should be routinely replaced twice a year.
For existing homes, the National Fire Protection Association's National Fire Alarm Code requires a minimum of one smoke alarm on every floor of the home, preferably in the vicinity of the sleeping areas. In addition, in newly constructed homes, smoke alarms are required inside each room used for sleeping.
Remember, at the first sound of the alarm, all occupants should evacuate, call the fire department from a phone away from the house and remain out of the house until the responding firefighters allow reentry.
If you experience a fire in your home, and your house contains properly installed and maintained smoke alarms, the chances of serious injury or death are significantly reduced.
Working smoke alarms save lives! Test yours every month!
If you have any questions regarding residential smoke alarms, including detailed advice on their proper placement in your home, please contact the Division of the Fire Marshal, Office of
Research Services at 301-496-0487.
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A biweekly e-newsletter from the Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.
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