January 22, 2014 issue of the DPSAC NEWS

In This Issue

To Video Features Personal Identity Verification (PIV) Process Overview

NED Training Schedule for January and March, 2014

FAQs

Helpful Tips

Past Issues

Contact Us

Division of Personnel Security and Access Control (DPSAC),

Office of Research Services

Personnel Security

Helpdesk: 301-402-9755

e-QIP: 301-402-9735

Appointment Line: 301-496-0051

E-mail: orspersonnelsecurity@

mail.nih.gov

Access Control

Helpdesk: 301-451-4766

E-mail: facilityaccesscontrol@

mail.nih.gov

Video Features Personal Identity Verification (PIV) Process Overview

Did you know that the DPSAC website offers an easy-to-follow training video on the Personal Identity Verification (PIV) Process?

The video is designed to quickly familiarize the viewer with this common credentialing and standard background investigation process that is required by Homeland Security Presidential Directive 12 (HSPD-12).

A PIV card is a United States federal smart card that contains the necessary data for the cardholder to be granted access to federal facilities and information systems and assure appropriate levels of security for all applicable federal applications.

The criteria for PIV cards was established by Federal Information Processing Standards (FIPS) publication 201, formally titled "Personal Identity Verification of Federal Employees and Contractors."

FIPS 201 was developed to satisfy HSPD-12 requirements for a common identification standard for all federal employees and contractors.

To view the video, go to http://www.ors.od.nih.gov/ser/dpsac/Training/Documents/nih_deploy/piv.html, click on the Personal Identity Verification (PIV) Overview image, then click 'Begin Training' in the right navigation panel to begin the video tutorial.

NED Training Schedule for January and March, 2014

The HSPD-12 Program Office is pleased to offer NED training in January and March, 2014. These classes are designed to help beginners and advanced users quickly master NED in a hands-on computer lab environment. All classes are FREE!

How to Enroll

The NED courses are posted on the CIT Training site where visitors can view availability for any class and receive a confirmation immediately after registering. The catalog of NED classes is posted at http://training.cit.nih.gov/coursecatalog.aspx under "General Seminars."

When you see a course you want to take, just click on the course name (listed in the right column of the table). You'll be taken to the HHS Learning Management System (LMS) where you can register for the course online.

To log onto the HHS Learning Management System you can use either your PIV card and PIN or your NIH credentials. If you experience any difficulties accessing the LMS, please contact the CIT Training Program at 301-594-6248 or send an e-mail to: [email protected].

Also, the HSPD-12 Program Office will continue to post the NED training schedule in DPSAC News and on the DPSAC website at:

http://www.ors. od.nih.gov/ser/dpsac/Training/Pages/nedweb.aspx.

FAQs

Q. Since I'm getting fingerprinted and a new picture, I'm assuming I'll be getting a new card. Therefore, do I need to renew my digital certificates?

A. If you get a new card, then you will receive updated digital certificates and will not have to renew your digital certificates in accordance with the message below.

From: HSPD-12 (NIH/ORS)
Sent: Wednesday, January 08, 2014 11:08 AM
To: Applicant [E]
Subject: ACTION REQUIRED: Please Renew the Digital Certificates on your PIV Card (HHS ID Badge)

Dear Applicant:

You are receiving this email because you need to renew the digital certificates on your HHS Personal Identity Verification (PIV) Card (sometimes called an HHS ID Badge).

ACTION REQUIRED:

For reasons explained below, please renew your digital certificates as soon as possible (preferably within the next week).

To renew your digital certificates, please follow the instructions on the NIH Smart Card website: http://ocio.nih.gov/smartcard/pages/acuinfo.aspx.

After you update your certificates, you should reconfigure your applications to use them by following the steps found at: http://ocio.nih.gov/Smartcard/Pages/NewCertificates.aspx.

BACKGROUND:

The digital certificates on your PIV Card allow you to log in, read encrypted email, and digitally sign documents. In January 2013, HHS changed certificate vendors; as a result all NIH staff must get new certificates, regardless of their expiration date.

HHS has allotted NIH a limited number of slots to support this transition. This email means that you have been allocated one of these slots. Until you renew your certificates, no one else can use that slot. To ensure that NIH completes this transition in a timely fashion, it is very important that you renew your certificates as soon as possible.

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If you need help,please contact the NIH IT Service Desk:

http://itservicedesk.nih.gov/

301-496-4357 (HELP), 301-496-8294 (TTY), or 1-866-319-4357 (HELP)

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Thank you for your assistance with this important transition process.

Q. When an employee or associate changes position (for example, a lab chemist becomes the lab or branch chief), should their AO update NED with the new position title?

A. Yes. The AO should update NED with the new position title, as the new position may necessitate a different or new background investigation.

Helpful Tips

How to Recover Your Old (Expired) Digital Certificates -- if you want to read signed or encrypted e-mail messages that you sent or received using a now-expired certificate, you first need to recover that certificate from the HHS Identity PIV Portal. For instructions on how to recover your old certificates, visit: http://www.ors.od.nih.gov/ser/dpsac/Documents/How_To_Recover_Certs.pdf

ICs that want to add LWS operators to the approved roster -- send a written request to Richie Taffet at: [email protected]. Your request should include the new operator's name, their IC, their NED number, as well as the operator's e-mail address, building/room and phone number.

Once Mr. Taffet has approved the request, he will forward the name(s) to [email protected] to complete the approval process, add the name to the LWS operator roster and inform the IC that the individual is now approved to operate the LWS.

Need to make changes to the LWS operator directories? -- drop an e-mail to Lanny Newman, [email protected], and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).

If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31, Room B1A26 or in Building 10, South Lobby, Room 1C52.

If you work outside the Bethesda/Rockville area, contact your local badge issuance office.

A biweekly e-newsletter from the Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.