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June 26, 2013 issue of the DPSAC NEWS

In This Issue
HHS ID Badge/PIV Card Rollout Scorecard
NIH to Upgrade Physical Access Control System Software to Improve Security at NIH Facilities
HSPD-12 Program Office Adds August NED Classes
Good Reasons to Return Your PIV Card to its Holder Once You've Logged On
Executive Plaza Enrollment and Badge Issuance Stations Have Moved
Helpful Tips
News Briefs
Safety Corner



Contact Us


Division of Personnel Security and Access Control (DPSAC),  

Office of Research Services  


Personnel Security 

Helpdesk: 301-402-9755

e-QIP: 301-402-9735

Appointment Line: 301-496-0051

E-mail: orspersonnelsecurity@ 



Access Control

Helpdesk: 301-451-4766

E-mail: facilityaccesscontrol@ 




        HHS logo small Logo Mark NIH Logo Mark    

6-21-13 Pie Chart for 6-26-13 DN

HHS ID Badge/PIV Card Rollout Scorecard


Here are the most recent NIH badging statistics provided by HHS as of June 21, 2013.  


Sponsored: 38,552    Enrolled: 37,967   Issued: 37,486*


*This figure represents 97.2% of individuals who have been sponsored.


6-21-13 Excel Table for 6-26-13 DN

NIH to Upgrade Physical Access Control System Software to Improve Security at NIH Facilities


Late on Friday, June 28 and into Saturday morning, June 29, NIH will be upgrading the software that controls the Physical Access Control Systems (PACS) at the NIH main campus perimeter gates and at select buildings, offices and laboratories on and off campus that are secured with an electronic badge reader.  


NIH staff may need assistance with access due to intermittent access control outages at the following locations:

  • NIH Main Campus Perimeter Gates
  • 10401 Fernwood (Bethesda)
  • 5635 Fishers Lane (Rockville)
  • Twinbrook 1, 2 and 3 (Rockville)
  • 5 Research Court (Rockville)
  • Bayview Research Center (Baltimore)
  • Buildings with veterinary and animal care facilities    

To minimize any downtime or disruptions to NIH staff entering these areas, work will commence just after 9:00 p.m. on Friday June 28, and continue until the software is installed and testing completed, which is expected to take approximately six hours.    


Facilities with overnight personnel, including the Clinical Center and buildings with veterinary and animal care areas, will be the first to undergo upgrades.


The HSPD-12 Program Office, the ORS Information Technology Branch, CIT, and the Division of Police are teaming up to complete this project and ensure that the work is completed with minimal interruption to the NIH workforce.  


Throughout the planning period the team has involved the many designated points of contact from the various facilities to ensure that those affected by the upgrade and outages are kept informed and aware of the timetable to minimize disruptions during this carefully orchestrated upgrade. Also, on June 20, Dr. Alfred Johnson sent an e-mail to NIH Executive Officers notifying them about the upcoming upgrade and outages and ORS sent a similar e-mail to the general NIH workforce on June 25. 


The Division of Police will have guards on hand during the planned outages to assist anyone with a valid badge who needs to gain access to the campus or to areas where access is temporarily disabled. Additional police officers with key access will be on standby at the Clinical Center.


NOTE: Please remember to keep your ID badge with you at all times during this outage period.


How to Find Help

If you encounter difficulty entering one of these areas during this time, assistance is nearby:

  • Police Officers or Guards will be present at all open vehicle entrances. A schedule showing which entrances on the NIH campus are open can be found at: http://www.ors.od.nih.gov/maps/Pages/Employee-Access-Map.aspx#afterhours    
  • Individuals whose badge does not work at a pedestrian entrance will need to enter the NIH campus via the Gateway Center. A map showing the location of the NIH Gateway Center is posted at: http://www.ors.od.nih.gov/maps/Pages/Gateway-Center-Map.aspx    
  • Additional police officers will be stationed in the Building 10 (Clinical Center/CRC) complex to assist individuals whose badges fail to open office or laboratory doors controlled by electronic badge readers.    
  • Individuals needing assistance at other locations should call the NIH Emergency Communications Center (ECC) at 301-496-5685. 

Anyone with questions or concerns in advance of this upgrade should contact Facility Access Control at: 301-451-4766 or FacilityAccessControl@mail.nih.gov 

HSPD-12 Program Office Adds August NED Classes   

The HSPD-12 Program Office will be offering Beginner and Advanced "NED and the PIV Process" classes on August 23 to close out its summer schedule. Quickly master NED in a hands-on computer lab environment. All classes are FREE!

NED Classes July and August 2013 Start AMS   

* For the first time, these courses, and all future NED courses, will be posted on the CIT Training site where visitors will be able to view availability for any class and receive a confirmation immediately after registering.

The catalog of NED classes is posted at:
http://training.cit.nih.gov/coursecatalog.aspx under "General Seminars." When you see a course you want to take, just click on the course name (listed in the right column of the table). You'll be taken to the HHS Learning Management System (LMS) where you can register for the course on line.

To log onto the HHS Learning Management System you can use either your PIV card and PIN or your NIH credentials. If you experience any difficulties accessing the LMS, please contact the CIT Training Program at 301-594-6248 or send an email to cittraining@mail.nih.gov.

Good Reasons to Return Your PIV Card to its Holder Once You've Logged On 


Want to avoid time-consuming hassles while you help improve security at NIH? Get in the habit of removing your PIV Card (HHS ID Badge) from the card reader immediately after logging onto your Windows computer and placing it back in its card holder.  


Aside from satisfying the requirement to keep your PIV card displayed (waist high or above) at all times during working hours, this action ensures that you won't get locked out when re-entering areas controlled by card readers, including the NIH campus perimeter.


Individuals leaving Bethesda's NIH campus without their badge will need to re-enter the campus via the Gateway Center (for pedestrians) or the NIH Gateway Inspection Center (for vehicles) located off NIH Gateway Drive.


Note: removing your PIV Card from your card reader will not log you off your computer! However, after a period of inactivity, whether your PIV card is inserted in your card reader or in your card holder, your computer will log you off and you'll have to log back in with your PIV Card and PIN. 
Executive Plaza Enrollment and Badge Issuance Stations Have Moved  


As of Monday June 3, 2013, the Enrollment and Badge Issuance Stations previously located at 6116 Executive Boulevard, Rooms 4138 and 4137, relocated to 9609 Medical Center Drive, Rockville. DPSAC is providing staff at the new site.   


Hours of operation at these new locations are posted at: http://www.ors.od.nih.gov/ser/dpsac/Pages/contactinfo.aspx   

Helpful Tips


ICs that want to add LWS operators to the approved roster -- send a written request to Richie Taffet at: taffetr@mail.nih.gov. Your request should include the new operator's name, their IC, their NED number, as well as the operator's e-mail address, building/room and phone number.  

Once Mr. Taffet has approved the request, he will forward the name(s) to HHSIdentityAdmins@deloitte.com to complete the approval process, add the name to the LWS operator roster and inform the IC that the individual is now approved to operate the LWS.

Need to make changes to the LWS operator directories? -- drop an e-mail to Lanny Newman, newmanl@mail.nih.gov, and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).  


If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31, Room B1A26 or in Building 10, South Lobby, Room 1C52.  


If you work outside the Bethesda/Rockville area, contact your local badge issuance office.  


Subscribing to DPSAC News -- Know someone who would benefit by subscribing to DPSAC News. Have them contact Lanny Newman, newmanL@mail.nih.gov, with a request to be added to the mailing list. The HSPD-12 Program Office publishes this bi-weekly e-newsletter every other Wednesday.

Past issues get posted on the 'idbadge' website at: http://www.ors.od.nih.gov/ser/dpsac/resources/newsletter/Pages/newsletter.aspx .  




Q. Where can I find information about issuing ID badges to
Summer Students?


A. NIH badge issuance policies for incoming Summer Students are posted on the 'idbadge' website under: http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/students.aspx . Topics include: background checks; completing a NED record and NED sponsorship for incoming Summer student; Summer Students at remote locations; foreign Summer Students; and FDA Summer Students. At the bottom of the page are links to three useful appendices:


  *  Appendix 1 -- The PIV Badge Request Form (HHS-745) with  

                            Parental Consent attachment. Students under 

                            the age of 18 must complete this document 


  *  Appendix 2 -- An online Application Privacy Statement  


  *  Appendix 3 -- A Summer Student Guide


News Briefs

New Hires, New Contractors and New Affiliates to Complete and Submit e-QIP Documentation Before PIV Cards Are Issued --

On April 7, 2013 the Department issued "Implementation Policy for the Use of the Personal Identity Verification (PIV) Card for Strong Authentication."   


This policy document advises OpDivs and Staff Divs to be aware that as of July 1, 2013 new hires, new contractors and new affiliates must complete and submit their e-QIP documentation prior to HHS being able to issue the PIV card to these individual.*


This requirement was already implemented at NIH by the Division of Personal Security and Access Control (DPSAC) several months ago.   


The e-QIP system allows the user to electronically enter, update and transmit their personal investigative data over a secure internet connection to the Office of Security & Strategic Information (OSSI).


* The Electronic Questionnaires for Investigations Processing (e-QIP) system is the Office of Personnel Management's web-based automated system for facilitating the processing of standard investigative forms used when conducting background investigations for federal security, suitability, fitness and credentialing purposes.  



All Standard Form Investigation Requests Must Be Submitted Through e-QIP -- The Office of Personnel Management Federal Investigative Services (FIS) recently announced that "effective 10/1/13 all Standard Form (SF) investigative requests to OPM must be submitted through e-QIP.   


[Any agency] not presently [utilizing] e-QIP ... will need to proceed with moving towards e-QIP usage as soon as possible in order to meet the requirement."   


FIS Notice 13-5, states that "maximum utilization of electronic questionnaires is the fulfillment of the e-Government clearance initiatives and aligns with reform goals to employ end-to-end automation to the extent practicable. ... Elimination of the acceptance of hard copy forms also eliminates resource-intensive manual processing."
The full text of Notice can be read at: FIN 13-5.    

Safety Corner


Enjoy Fireworks the Safe Way - At a Public Display


The following article was prepared by the Division of the Fire Marshal, ORS.  


The American tradition of parades, cookouts and fireworks helps us celebrate our nation's birthday on the Fourth of July. However, a joyful holiday can turn into a painful memory when children or adults are injured while using fireworks.


Although some fireworks are relatively safe with proper and careful use, others are illegal and present substantial risks that can result in damage to property and, more importantly, cause ear and eye injuries, amputations, severe burns and death. In fact, according to the National Institute on Deafness and Other Communication Disorders (NIDCD), firecrackers experienced at close range can damage hearing permanently in an instant.


The Division of Fire Marshal (DFM), Office of Research Services (ORS), urges everyone to put safety first when celebrating this Fourth of July. When using fireworks, things can go wrong very fast. Children, especially, can be injured quickly. Kids typically not only like to watch, but they also want to touch, feel and light the fireworks.


Rather than incurring any risks, the DFM urges you to celebrate and enjoy the holiday without lighting your own fireworks. Instead, attend one of the many public fireworks displays provided throughout the area. At these displays, certified and licensed pyrotechnicians are trained and experienced in the safe use of fireworks and will provide a safe, yet exciting show.


The following tips should help make a public fireworks display safer and more enjoyable:

  • Stay far away from where the fireworks are exploding and wear earplugs if the noises are uncomfortably loud. 
  • Obey all monitors and ushers and respect the safety barriers established that allow the trained pyrotechnicians room to safely do their job. Resist any temptation to get close to the actual firing site. In fact, the best view of fireworks is from a quarter mile or more away. 
  • If unexploded fireworks fall to the ground, do not touch them and keep others away. If you happen to find any pieces which may not have exploded, immediately contact the local fire or police department. 
  • Pets, like their human companions, have very sensitive ears and the "booms" and "bangs" associated with fireworks displays can be quite uncomfortable - particularly to dogs. In fact, these loud noises can damage their ears too. Leave pets at home if you attend a fireworks show.  
  • Leave the lighting of all fireworks to certified operators. Even sparklers and other novelty items that are legal in certain jurisdictions can be dangerous. Enjoy the "Fourth" safely and attend a public display - it will provide the right kind of excitement!

If you have questions concerning fireworks safety, please contact the Division of the Fire Marshal, Office of Research Services at 301-496-0487. For hearing concerns, contact the NIDCD Office of Health Communication and Public Liaison at 301-496-7243. 

A biweekly e-newsletter from the Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.