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April 17, 2013 issue of the DPSAC NEWS

In This Issue
HHS ID Badge/PIV Card Rollout Scorecard
Spring Signals the Arrival of 2013 Summer Students at NIH
The NED Training Schedule through July 2013
Visit the ID Badge Website for PIV, NED and LWS Training Videos, Tutorials, Class Schedules and More
Helpful Tips
News Briefs...NIH Completes Transition to PIV Card + PIN Login
Safety Corner...Carbon Monoxide: The Silent Killer



Contact Us


Division of Personnel Security and Access Control (DPSAC),  

Office of Research Services  


Personnel Security 

Helpdesk: 301-402-9755

e-QIP: 301-402-9735

Appointment Line: 301-496-0051

E-mail: orspersonnelsecurity@ 



Access Control

Helpdesk: 301-451-4766

E-mail: facilityaccesscontrol@ 




        HHS logo small Logo Mark NIH Logo Mark    

4-12-13 Pie Chart for 4-17-13 DN

HHS ID Badge/PIV Card Rollout Scorecard


Here are the most recent NIH badging statistics provided by HHS as of  

April 12, 2013.  


Sponsored: 38,469    Enrolled: 38,074   Issued: 37,703*


*This figure represents 98.0% of individuals who have been sponsored.


4-12-13 Excel table for 4-17-13 DN
Spring Signals the Arrival of 2013 Summer Students at NIH 


Spring has finally arrived at NIH and soon the 2013 'class' of NIH Summer Students will be arriving too.


As in past years, Summers Students will not be fingerprinted, nor will the Security Checklist be used in 2013. However, Summer Students will be required to undergo a name check against the National Crime Information Center (NCIC) operated by the FBI in order to receive an NIH ID Badge. The NIH Police will administer the name check.  


Note: Summer students under the age of 18 must also provide parental/legal guardian consent prior to the NCIC check.


Individuals with a successful check will be notified via e-mail that they have been authorized for an NIH ID Badge. Summer Students will need to print this e-mail and take it to the South Lobby of the NIH Clinical Center (Building 10) to have their photograph taken and a badge issued.  


These policies are posted at: http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/students.aspx.


Entering Summer Students into NED

Summer Student coordinators will need to gather the four components of the Personally Identifiable Information (PII): Legal Name, Date of Birth (DOB), Social Security Number (SSN), and Place of Birth.  


For this processing to be efficient and effective for all parties, Summer Students must be identified as such in NED by selecting "Yes" to question 1a ("Is the applicant a Summer Student?") during the NED "Register/Activate process."  Note: Summer Student is defined as a person "accepted to the NIH Summer Intern Program."


Reminder: All Summer Student NIH ID badges will carry a September 30, 2013 expiration date.


Guide to Giving Summer Students (Appropriate) Access to NIH Resources
The badge will provide access to unrestricted areas at NIH. Summer Students must remain under escort in restricted areas.

A one-page guide describing the process for providing Summer Students with the appropriate access to perform their duties is posted at:
http://www.ors.od.nih.gov/ser/dpsac/badge/Documents/Access%20for%20Summer%20students%20-%202013.pdf .

Visit this Website Before Attending New Summer Employee Orientation
New Summer Students are urged to visit the New Summer Employee Orientation Information website located at the Office of Human Resources website: http://hr.od.nih.gov/workingatnih/newemployee/summer/default.htm. There they will be prompted to visit each link and follow the directions prescribed in ALL seven topics posted there prior to their first day. A New Employee Orientation calendar is also provided on that site.

Classroom light green border The NED Training Schedule through July 2013
The HSPD-12 Program Office is offering NED classes in May and July. Beginner classes are scheduled for the mornings and advanced classes are offered in the afternoons.  

Quickly master NED in a hands-on computer lab environment. All classes are FREE!

NED Training May and July 2013 CLASS FILLED


Contact Lanny Newman at newmanl@mail.nih.gov to reserve your space. In your e-mail, provide Lanny with your name and IC and which class(es) you would like to attend.   


Visit the ID Badge Website for PIV, NED and LWS Training Videos, Tutorials, Class Schedules and More


Need help understanding the Personal Identity Verification (PIV) process? There's a video for that! Want to learn how to renew digital certificates on a Lifecycle Work Station? There a video for that too! Looking for help with NED applications? Online NED tutorials and job aides will get you started.  

Visit http://www.ors.od.nih.gov/ser/dpsac/Training/Pages/default.aspx  (or its easy-to-remember alias:http://www.idbadge.nih.gov) to access these and other helpful training resources.


Helpful Tips

Remember to take your PIV Card with you -- you may want to use this helpful memory jogger: in your Outlook calendar, schedule a recurring 'meeting' toward the end of your workday that reminds you to take your PIV card with you.    
ICs that want to add LWS operators to the approved roster -- send a written request to Richie Taffet at:
taffetr@mail.nih.gov. Your request should include the new operator's name, their IC, their NED number, as well as the operator's e-mail address, building/room and phone number.  

Once Mr. Taffet has approved the request, he will forward the name(s) to HHSIdentityAdmins@deloitte.com to complete the approval process, add the name to the LWS operator roster and inform the IC that the individual is now approved to operate the LWS.

Need to make changes to the LWS Operator directories? -- drop an e-mail to Lanny Newman, newmanl@mail.nih.gov, and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).  


If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31, Room B1A26 or in Building 10, South Lobby, Room 1C52. Both locations are on the NIH main campus. If you work outside the Bethesda/Rockville area, contact your local badge issuance office.   


Purchasing a Lifecycle Work Station -- updated instructions for purchasing a Lifecycle Work Station (LWS) are now posted on the ID Badge website at: http://www.ors.od.nih.gov/ser/dpsac/resources/Pages/purchasing-lifecycle.aspx.  


News Briefs Certificate Image


NIH Completes Transition to PIV Card + PIN Login    

Approximately 33,300 employees, contractors and affiliates are now using the more secure PIV Card/PIN login system to access the NIH Network from their Windows computers.


Even though this transition to PIV Card & PIN login is nearly universal for NIH PIV Card holders, everyone will need to update their passwords when prompted since some applications will still require a username and password for login. Also, some individuals who qualify for an exemption will be allowed to continue using their username/password to log in to the NIH network from their Windows computer.



Smart Card Login FAQs to Help You Implement HSPD-12 


The ID Badge website (http://www.idbadge.nih.gov) is designed to assist PIV Card holders and administrators in navigating the HHS ID Badge issuance process along with the day-to-day management and use of the Badge.  


The recent transition to PIV Card + PIN login means that NIH employees, contractors and affiliates must familiarize themselves with the capabilities and limitations of their badges, including some technical know how that wasn't required with their old 'legacy' badges.


Below is a sampling of the Frequently Asked Questions about Smart Card Login and related topics that can be found on the website's main page under: What's New/Tools to Help you Implement HSPD-12/Smart Card Login FAQs.


Overall Smart Card Login

Q: What do I need to have to be able to log in with an HHS ID Badge (PIV card)?


A: To log in, you must have:

  • Your HHS ID Badge
  • A smart card reader connected to your computer
  • Your PIN for your HHS ID Badge
  • Active (not expired) digital certificates

You might also need to have: 

  • Software that allows your computer to read and use the digital certificates on your HHS ID Badge

For more information about each of these bulleted items, reference the "Quick Reference Guide" at: http://www.ors.od.nih.gov/ser/dpsac/Pages/Continued-Implementation-of-HSPD-12.aspx.



Your Personal Identification Number (PIN)
What do I do if I've forgotten my PIN?


A: Your PIN can be reset with assistance from a Lifecycle Workstation (LWS) Operator. You can conveniently reset your PIN "on site" rather than making a trip to a badge issuance station. Find an LWS near you by visiting: http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/lifecycle.aspx.



Digital Certificates

Q: What are active digital certificates?


A: The gold chip on your HHS ID Badge stores your digital certificates, including the Authentication Key that allows you to log in. To work, the Authentication Key must be active (as in, not expired).


Q: What do digital certificates allow me to do?


A: Digital certificates allow systems to validate who you are and authenticate you as a user. They will also allow you to send and receive encrypted e-mails and digitally sign e-mails.


Using Your HHS ID Badge to Log in and Keeping it with You

Q: Do you have to leave your smart card in the reader the whole time that you are using your computer?


A: No. Once you are completely logged in, your computer will NOT log you off if you take your HHS ID Badge out of the smart card reader. Always remember to take your card out of the card reader once you are completely logged in and replace it in your badge holder so that you have it with you.  


Note: removing your PIV Card from your card reader will not log you off your computer! However, after a period of inactivity, whether your PIV card is inserted in your card reader or in your card holder, your computer will log you off and you'll have to log back in with your PIV Card and PIN.  

Carbon Monoxide Detector Safety Corner 

Carbon Monoxide: The Silent Killer

The following article was prepared by the Division of the Fire Marshal, ORS


Carbon monoxide (CO) is an odorless, colorless gas which is produced when fossil fuel such as gasoline, wood, coal, propane, fuel oil or methane burn incompletely. Exposure to CO can induce flu-like symptoms, difficulty breathing and even death depending on several factors such as the victim's age, health status, the concentration of the CO inhaled and length of exposure.


As a person is exposed to CO, oxygen is replaced in the blood and a condition known as 'carboxyhemoglobin saturation' results. As the percentage of carboxyhemoglobin in the blood increases so, too, does the likelihood of severe carbon monoxide poisoning.


To ensure you and your family are protected from potentially life threatening levels of CO in the home, the following guidelines should be observed:
  • Follow manufacturer's instructions regarding the proper maintenance, use and ventilation of heating and cooking equipment. Such equipment typically requires "breathing room" in order to operate safely and efficiently.
  • Periodically check the perimeter of furnaces, water heaters and wood stoves to ensure that air intakes and pilot lights are not obstructed. Chimneys and flues should be cleaned and inspected for cracks and voids each year.
  • Always remove vehicles from garages and carports immediately after starting.  Similarly, shut off vehicles immediately after parking in enclosed areas. As part of routine maintenance, vehicles should be inspected for exhaust system leaks.
  • Always use barbeque grills (charcoal and propane) outside, in well-ventilated areas.
  • When purchasing new heating and cooking equipment, ensure that the appliance has been tested and approved by an independent testing laboratory, such as Underwriters Laboratories (UL), for use in the intended manner and location.
  • Purchase and install home carbon monoxide detectors. Test these detectors at least once a month in accordance with manufacturer's instructions. Ensure that all family members are familiar with the sound of the detector alarm so it will not be confused with an activated household smoke detector.
  • Develop a home evacuation plan and practice "Exit Drills in the Home" (E.D.I.T.H.) periodically to ensure prompt evacuation in the event of an actual CO emergency.
If you have questions, or would like additional information, please contact the Division of the Fire Marshal, Office of Research Services, at 301-496-0487.
A biweekly e-newsletter from the Office of Research Resources, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.