NIH to Complete Transition to PIV Card + PIN Login by March 2013
By the end of March 2013, most NIH employees, contractors and affiliates will have transitioned to using their PIV Card (aka HHS ID Badge) and their PIN to log in to their Windows computers while connected to the NIH Network.*
Beginning in the Spring of 2012, the Office of the Chief Information Officer (OCIO) began coordinating this 3-stage transition with the help of designated Points of Contact from each IC, and with the Division of Personnel Security and Access Control (DPSAC), the HSPD-12 Program Office and NIH leadership.
For the first two stages of the process, 22 Institutes and Centers were divided equally into two groups. Both groups of ICs were able to meet their deadlines, transitioning to PIV Card/PIN login by August 31, 2012 and December 29, 2013 respectively. A final group of seven ICs and the OD are on track to complete the transition to PIV Card/PIN login by the March 29, 2013 deadline.
In all, more than 33,300 employees, contractors and affiliates will be using the more secure PIV Card/PIN login system to access the NIH Network from their Windows computers.
OCIO Launches Revamped HHS Smart Card (PIV Card) Website
Individuals requiring additional information on using their smart card (HHS ID Badge/PIV Card) with their computer can turn to the newly redesigned HHS Smart Card website (http://smartcard.nih.gov) recently launched by the Office of the Chief Information Officer.
This website offers simplified navigation tools and a user-friendly interface to easily locate information on the use of the PIV Card for logical access to NIH computers and information systems. Sections on secure e-mails, digital signatures, HHS ID Badge maintenance, and technical resources are included. Try it out!
Posters & Lawn Signs to Help Badge Holders Remember their PIV Cards Before Leaving the Office
One of the challenges facing badge holders who are new to PIV Card login will be remembering to take their card out of the card reader and placing it in their card holder before leaving their office.
Early in the process the OCIO developed and distributed "Forget Something?" poster artwork to the HSPD-12 Points of Contact (POC) for each IC. Many ICs have displayed these posters in offices and near elevators. Your POC can supply you with this artwork so you can print up additional posters as needed.
Also, the HSPD-12 Program Office installed "Forget Something?" lawn signs near the vehicle exits on the NIH campus and at other remote facilities. The rationale for these signs is that it's probably easier to turn around inside the perimeter and retrieve your badge from your card reader than it is to wait in line at the NIH Gateway Center or its equivalent on other campuses for a visitor badge.
Get in the Habit
DPSAC is recommending that individuals get in the habit of removing their PIV Card from the card reader immediately after logging in and placing it back in their card holder.
Note: removing your PIV Card from your card reader will not log you off your computer! However, after a period of inactivity, whether your PIV card is inserted in your card reader or in your card holder, your computer will log you off and you'll have to log back in with your PIV Card and PIN.
Make an 'Appointment' With Yourself
In your Outlook calendar, schedule a recurring 'meeting' toward the end of your workday that reminds you to take your PIV card with you.
Hopefully one of these tools will save you a trip to the NIH Gateway Center or its equivalent on other campuses.
* Everyone will need to keep their passwords up to date since some applications will still require a username and password for login.
Some individuals who qualify for an exemption will still be able to use their username/password to log in to the NIH network from their Windows computer.