HHS ID Badge/PIV Card Rollout Scorecard

Here are the most recent NIH badging statistics provided by HHS as of  

March 1, 2013.  

Sponsored: 38,390    Enrolled: 38,003   Issued: 37,600*

*This figure represents 97.9% of individuals who have been sponsored.

"Summer Student Badge Policy for Access to Facilities and Information Systems" is a handy one-page guide that outlines the process for ensuring that Summer Students have the access needed to perform their duties. This access includes both physical access to NIH-managed facilities, and logical access to NIH computers and information systems.

Excerpts of this new guide are provided below. Also, for a complete copy of this guide as well as additional information about Summer Student policies, including processing Summer students at remote locations, foreign Summer Students, and FDA Summer Students, visit: http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/students.aspx   

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NED Record

To request physical or logical access, all 2013 Summer Students must be added to the NIH Enterprise Directory (NED). They must be sponsored for an NIH ID (Legacy) Badge if they require physical access and a network account if they require logical access. When registering the person in NED, the AO/AT should:

The new person will have to follow the existing badge and account processes (outlined below) to receive their NIH ID (Legacy) Badge and network account.

Physical Access

After being sponsored in NED, Summer Students will undergo a background name check against the National Crime Information Center (NCIC). This check is administered by the NIH's Division of Police.  

Once the results of the name check have been successfully reviewed by the Division of Personnel Security and Access Control (DPSAC), the Summer Student will be notified via e-mail that they have been authorized for an NIH ID badge.  

The student will need to print that e-mail and take it to the South Lobby of the NIH Clinical Center to have their photograph taken and an NIH ID badge issued.

The NIH ID badge will be valid for the duration of the Summer Student's appointment, but will expire no later than September 30, 2013. The NIH ID badge will provide access to unrestricted areas at NIH. Summer Students must remain under escort in restricted areas.

Logical Access Exemption Request

In order to allow the Summer Students access to the NIH network, their NIH Active Directory account will need to be placed in one or more NIH Active Directory exemption groups.  

• If local network access is required, the AT/AO will need to contact their IC's IT support group to request the exemption. In some cases, the IC may choose to route the request through their ISSO or designee.  

   The individual handling the exemption request will move the   

   Summer Student's NIH user account into the IC's SC USER  

   NOCARD EXEMPT group.

• If remote network access (i.e., VPN) is required, please contact your IC's IT department for instructions.

OCIO Launches Redesigned Information Security Website

The Office of the Chief Information Officer launched its new, user friendly and streamlined website on February 27, 2013. The new website, https://ocio.nih.gov/InfoSecurity/Pages/default.aspx, has been redesigned with a fresh look and simplified navigation tools to serve as

Each of the following areas is featured with its own web presence under the Information Security website umbrella and offers an abundance of resources to assist general, managerial, executive and technical users:

• Incident Response
• Security Assessment
• OCIO Security Projects
• Security Training
• Vulnerability Management
• Security News
• Policies and Guidelines
• HHS Smart Card (PIV Card)
• ISSO Corner

HHS Smart Card (PIV Card) Website

Sections on secure e-mails, digital signatures, HHS ID Badge maintenance, and technical resources are included. Try it out!  

Important: ICs purchasing a new LWS should make sure that the following HHS BPA Contract information is specifically listed on the order form:

Contract Name:  HSPD-12 System Integration Services (SIS) Contract

Contract No. / Order No.: HHSN316201200018W / HHSN27600001  

Contractor Name: Deloitte Consulting LLP (DUNS #019121586)

ICs using a Government Purchase Card for the purchase of Lifecycle Work Stations are advised that the credit card will not be billed until the equipment is delivered.  

Delivery of LWS equipment may take up to 10 weeks.

If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31, Room B1A26 or in Building 10, South Lobby, Room 1C52. Both locations are on the NIH main campus. If you work outside the Bethesda/Rockville area, contact your local badge issuance office.   

Renew your PIV Card's digital certificates before they expire -- the Department will notify you by e-mail 42 days before your certificates expire reminding you that you must renew your certificates. In the notification you will be advised to contact a Lifecycle Work Station operator in your IC. You will need up-to-date certificates in order to log in to your Windows computer and/or to use certain computer applications. Note: 'cert' renewals cannot be performed prior to the 42-day window.  

FAQs

Q: The Department ([email protected]) recently notified me by e-mail that the digital certificates on my PIV Card (HHS ID Badge) are about to expire and need to be renewed. When I tried clicking the link in the e-mail to access the self-service Access Card Utility (ACU), I was presented with a 'Desktop Card Utility' screen but it was static. I couldn't take any action.    

Safety Corner

NIH Tests Mass Notification System

(the following e-mail went out via the ORS Information Line to NIH staff on February 28, 2013)

The NIH will begin testing the NIH campus-wide Mass Notification System beginning Wednesday, March 6 in most main campus facilities. The mass notification system provides emergency information and instructions in a building using voice communication. The testing will be conducted between the hours of 5pm - 9pm. Additional testing will be conducted during the same hours on March 7, March 13, March 14, March 20 and March 21.

The test involves a message broadcast through all speakers inside and outside a building. The test is anticipated to take several hours and each message will last several minutes. There will be several short messages broadcast throughout the evening. The message will include a repetitive 'test' message similar to the following, "Attention Please. This is a test of the campus mass notification system. This is only a test. There is no need to evacuate the building."

This test is being conducted by the Office of Research Facilities in coordination with the Office of Research Services, Division of the Fire Marshal. For questions about this critical test of the NIH emergency communication system, please contact Mohammad Al Gararheh at 301-978-1589 or [email protected].