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February 20, 2013 issue of the DPSAC NEWS

In This Issue
HHS ID Badge/PIV Card Rollout Scorecard
Classes Added to the 2013 NED Training Schedule
Purchasing a Lifecycle Work Station
Keep your Password Current to Avoid Account Deactivation
ID Badge Re-Issuance Procedure Guide
Helpful Tips
Safety Corner



Contact Us


Division of Personnel Security and Access Control (DPSAC),  

Office of Research Services  


Personnel Security 

Helpdesk: 301-402-9755

e-QIP: 301-402-9735

Appointment Line: 301-496-0051

E-mail: orspersonnelsecurity@ 



Access Control

Helpdesk: 301-451-4766

E-mail: facilityaccesscontrol@ 




        HHS logo small Logo Mark NIH Logo Mark    

2-15-13 Pie Chart for 2-20-13 DN

HHS ID Badge/PIV Card Rollout Scorecard


Here are the most recent NIH badging statistics provided by HHS as of  

February 15, 2013.  


Sponsored: 38,340    Enrolled: 37,981   Issued: 37,576*


*This figure represents 98.0% of individuals who have been sponsored.


2-15-13 Pie Chart for 2-20-13 DN
Classes Added to the 2013 NED Training Schedule
Classroom with white border  
The HSPD-12 Program Office has added new NED classes in May and July to its 2013 training schedule. For all dates, beginner classes are presented in the morning and advanced classes are offered in the afternoon.  

Quickly master NED in a hands-on computer lab environment. All classes are FREE!

NED classes with location cx


Contact Lanny Newman at newmanl@mail.nih.gov to reserve your space. In your e-mail, provide Lanny with your name and IC and which class(es) you would like to attend.   


Purchasing a Lifecycle Work Station 

Updated instructions for purchasing a Lifecycle Work Station (LWS) are now posted on the ID Badge website at:


Important: ICs purchasing a new LWS should make sure that the following HHS BPA Contract information is specifically listed on the order form:


Contract Name:  HSPD-12 System Integration Services (SIS) Contract

Contract No. / Order No.: HHSN316201200018W / HHSN27600001  

Contractor Name: Deloitte Consulting LLP (DUNS #019121586)


ICs using a Government Purchase Card for the purchase of Lifecycle Work Stations are advised that the credit card will not be billed until the equipment is delivered.  


Delivery of LWS equipment may take up to 10 weeks.


Keep Your Password Current to Avoid Account Deactivation 

Everyone transitioning away from username & password to HHS ID Badge/PIV Card & PIN login will still need to update their password when they receive an e-mail notice that their password is about to expire. Otherwise, they will be locked out of their computer until they have updated their password, even though they may not be using their password for login.

Sign up for the NIH Password Self Service program, iForgotMyPassword, so you can always manage your password and unlock your account at: https://iforgotmypassword.nih.gov/.

ID Badge Re-Issuance Procedure Guide


There are several situations that require the re-issuance of an ID Badge:

  • Lost or Stolen Badges
  • Classification Changes
  • Badge Renewals
  • Broken or Damaged Badges
  • Name Changes

The ID Badge Re-Issuance Procedures Guide is an online publication   

that outlines the steps required to replace a badge under each of these scenarios. It also identifies who is responsible for initiating the badge replacement process in each case (i.e., the Administrative Officer or DPSAC's Access Control).  


You may want to bookmark this helpful guide, posted online at:  

http://www.ors.od.nih.gov/ser/dpsac/Documents/ID%20 Badge3- 508  Compliant.pdf  


Helpful Tips

Renew your PIV Card's digital certificates before they expire -- the Department will notify you by e-mail 42 days before your certificates expire reminding you that you must renew your certificates. In the notification you will be advised to contact a Lifecycle Work Station operator in your IC. You will need up-to-date certificates in order to log in to your Windows computer and/or to use certain computer applications. Note: 'cert' renewals cannot be performed prior to the 42-day window.

ICs that want to add LWS operators to the approved roster -- send a written request to Richie Taffet at taffetr@mail.nih.gov. Your request should include the new operator's name, their IC, their NED #, as well as the operator's e-mail address, building/room and phone number.  


Once Mr. Taffet has approved the request, he will forward the name(s) to HHSIdentityAdmins@deloitte.com to complete the approval process, add the name to the LWS operator roster, and inform the IC that the individual is now approved to operate the LWS.


Need to make changes to the LWS Operator directories? -- drop an e-mail to Lanny Newman, newmanl@mail.nih.gov, and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).  


If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31, Room B1A26 or in Building 10, South Lobby, Room 1C52. Both locations are on the NIH main campus. If you work outside the Bethesda/Rockville area, contact your local badge issuance office.  




ITAS Exemptions 

Q: If I have an exemption, will I be able to log into ITAS with a username and password?


A: Yes. A "PIV Exempt" link will appear at the bottom of the ITAS login page. Any user with an approved exemption will be able to access ITAS with a username and password.  



Q: How do I get an exemption?  


A: ITAS users may be granted an exemption from smart card login to ITAS if they meet certain requirements. If you think you need an exemption, contact the NIH IT Service Desk at 301-496-4357 or submit a ticket online at: http://itservicedesk.nih.gov/support.    



Q: How long does a temporary exemption last?  


A: A temporary exemption automatically expires after 7 days, but an IC can withdraw an exemption earlier if the user's issue has been resolved.



Q: How long does an extended temporary exemption last?  


A: An extended temporary exemption automatically expires after 6 months, but an IC can withdraw an exemption earlier if the user's issue has been resolved.  



Q: If I have both Macintosh and Windows computers, will I be granted an exemption?  


A: No. If you have access to a Windows system, you must use that system to access ITAS with your HHS ID Badge (PIV) and PIN.



Safety Corner


Fire Protection Sprinkler Systems: Fiction and Fact


The following fire safety awareness article was prepared by the Division of the Fire Marshal, ORS, NIH



FICTION #1:  Sprinklers cause unnecessary water damage.


Actually, sprinkler heads are closed until heat from a fire activates them.

Only the sprinkler heads nearest the fire open up. They produce far less water than a fire hose would release.  


Each sprinkler head is temperature activated; therefore, every sprinkler head does not open at the same time as is commonly depicted on TV and in the movies.  


Water from the open sprinkler head(s) extinguishes or controls the fire to keep it from spreading, thus minimizing costly damage from fire or water.



FICTION #2:  Sprinklers go off accidentally.


The accidental activation of a fire protection sprinkler system is, indeed, a rare occurrence. In fact, sprinkler system piping is subjected to a rigorous pressure test before the system installation is approved.  


Accidents involving fire protection sprinkler systems are far less likely to occur than mishaps involving standard domestic plumbing systems.



FICTION #3:  Sprinkler systems are unattractive.


In most finished areas, fire protection sprinkler system piping can be concealed above drop ceilings or in walls. Any exposed sprinkler piping may be painted to match the wall or ceiling color.  


Also, some modern sprinkler heads may be virtually concealed or mounted almost flush with the wall or ceiling.



FICTION #4:  Sprinkler systems are expensive.


The installation of fire protection sprinkler systems, including residential sprinkler systems, is now far less expensive than in the past. In residences this is due to the use of modern lightweight materials and designs.


It is estimated that the cost of installing a residential fire protection sprinkler system adds only one to two percent to the cost of a newly constructed home, while the homeowner could reap as much as 50 percent savings in fire insurance premiums.  


In commercial properties, the cost of installing sprinkler systems could be offset by similar reduction in insurance premiums in as little as five years and could also eliminate the need for costly fire walls and fire doors that are typically required in buildings without sprinklers.



FACT #1:  Each year, fires kill approximately 6,000 people in the United States and cause millions of dollars in property damage. Many deaths could be prevented and property damage minimized through the installation of fire protection sprinkler systems.



FACT #2:  At NIH, we install automatic sprinkler systems in all new facilities as they are built and in older facilities during renovations. We are also installing automatic sprinkler systems throughout the residences across the NIH campus.


Of paramount importance, of course, is the number of lives saved and burns that can be prevented by these systems. They more than pay for themselves when you consider their invaluable role in saving lives and protecting our property and resources.  


If you have any questions concerning fire protection sprinkler systems, please contact the Division of the Fire Marshal, Office of Research Services at 301-496-0487.

A biweekly e-newsletter from the Office of Research Resources, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.