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January 23, 2013 issue of the DPSAC NEWS

In This Issue
HHS ID Badge/PIV Card Rollout Scorecard
Department Lets New Contract Enabling ICs to Purchase Lifecycle Work Stations
Responding to a 128K PIV Card "Expired Certificate" Message
February & March 2013 NED Training Schedule
Keep your Password Current to Avoid Account Deactivation
How Not To Forget Your PIV Cardition to PIV Card + PIN Login by March, 201
Helpful Tips
News Briefs



Contact Us


Division of Personnel Security and Access Control (DPSAC),  

Office of Research Services  


Personnel Security 

Helpdesk: 301-402-9755

e-QIP: 301-402-9735

Appointment Line: 301-496-0051

E-mail: orspersonnelsecurity@ 



Access Control

Helpdesk: 301-451-4766

E-mail: facilityaccesscontrol@ 




        HHS logo small Logo Mark NIH Logo Mark    

1-23-13 Pie Chart for 1-23-13 DN

HHS ID Badge/PIV Card Rollout Scorecard


Here are the most recent NIH badging statistics provided by HHS as of  

January 18, 2013.  


Sponsored: 38,228    Enrolled: 37,940   Issued: 37,516*


*This figure represents 98.0% of individuals who have been sponsored.


1-18-13 excel table for 1-23-13 DN


Department Awards New Contract Enabling ICs to Purchase Lifecycle Work Stations


Under a recently awarded HSPD-12 System Integration Services (SIS) contract, ICs can now purchase Lifecycle Work Station equipment.


The Office of Security & Strategic Information (OSSI), HHS, recently published the pricing and ordering guide for workstation equipment and software under CLIN 0009.  Below are excerpts from sections of the new pricing guide that relate to Lifecycle Work Station (LWS) equipment.


Continued Implementation of HSPD-12 Work Station Pricing Guide
Department of Health & Human Services HSPD-12 and Federal Identity, Credential, and Access Management (FICAM) Program
Updated: January 9, 2013
Contract Number: HHSN316201200018W

1.0  Introduction
This document provides specifications, costs and other details for the U.S. Department of Health and Human Services (HHS) Operating Divisions (OpDivs) to use to procure necessary HSPD-12 PIV equipment.

This HSPD-12 ordering guide is intended for OpDiv planning purposes. It is provided to help OpDivs implement the HSPD-12 Continued Services solution in a timely, cost-efficient, and successful manner.

*    Section 1 provides information to place HSPD-12 workstation orders
      and a description of other related services.
*    Section 2 offers an overview of Deloitte's Lifecycle Management
      Workstation (LWS) configurations.
*    Section 3 provides summary pricing options (broken into CLINs) for
*    Section 4 details the bundled components for each workstation

1.1  Ordering Details
The corresponding requirement related to this 'Workstation Ordering Guide' was competitively awarded and therefore, the prices have been considered fair and reasonable.

NIH NLM has delegated the authority to OpDiv contracting officers to use this contract for OpDiv requirements in support of Identity, Credential, and Access Management (ICAM).

OpDiv contracting officers may directly award tasks against this contract for ICAM services. In order to procure PIV-card workstation components and peripheral equipment as described in this ordering guide, please coordinate with your OpDiv contracting organization and refer to the contract number listed below.

If you or the OpDiv contracting officer have any questions related to this ordering guide, pricing, or delivery, please contact Deloitte via email at: hhsidentityadmins@deloitte.com.

Once your purchase order is complete, a Deloitte representative will work with the OpDiv point of contact to arrange delivery and discuss details about the HSPD-12 equipment order.

Note: Delivery of workstation equipment is expected to take 8-10 weeks once an order has been placed. 

Master Contract: CIO-SP3
Contract Name: HSPD-12 System Integration Services (SIS) Contract
Contract Number / Order Number: HHSN316201200018W / HHSN27600001
Contractor Name: Deloitte Consulting LLP (DUNS #019121586)
Contract Base Period of Performance: December 1, 2012 - September 30, 2013 (four one-year option periods)
Contract Type: Indefinite delivery, indefinite quantity (IDIQ)
NIH NLM CO: Dionne Hopson (email: hopsond@mail.nlm.nih.gov or call 301-435-4378)

Please use the CLINs and sub-CLINs listed below to order HSPD-12 workstation and related peripheral equipment.

Section 1.1 Table of Purchase Guide

Table 3.0-5.Summary Pricing Menu for LWS CLINs

Table 3.0-5 a  Purchase guide 3.0-5 bb


The complete HSPD-12 Workstation Purchasing and
Pricing Guide
can be reviewed at: 2013 Purchasing & Pricing Guide.  


The Deloitte Points of Contact for questions or additional information are
Ritesh Verma (rverma@deloitte.com; 202-422-7978) and Rick Woodhouse (rwoodhouse@deloitte.com; 518-210-5108).


Dave Hauge is the HSPD-12 Program Management Office lead for acquisition activities and may be contacted at david.hauge@hhs.gov  or 301-443-4531. Dionne Hopson is the contracting officer who may be contacted at hopsond@mail.nlm.nih.gov or 301-435-4378.


Responding to a 128K PIV Card "Expired Certificate" Message

Since the 128k PIV cards can contain prior (expired) encryption certificates, the ActivClient middleware may prompt the card holder with a message that these certificates are near or past their expiration date.

Note: ActivClient middleware automatically checks for expiring certificates after the smart card has been in the card reader for at least 20 seconds.

If the message refers only to Key Management History certificates, (i.e., your old encryption certificates), select the 'Do not remind me' radio button to disable future warnings about those certificates.   


However, if the message refers to 3 different types of certificates that have the same expiration date, it is time to renew the smart card certificates


For more information, please refer to the NIH Knowledge Base article at: http://go.usa.gov/4D5z.


February & March 2013 NED Training Schedule
Classroom with white border  
The HSPD-12 Program Office is offering four NED classes (two sessions for beginners, two sessions for advanced NED users) during the first quarter of 2013.  

Quickly master NED in a hands-on computer lab environment. All classes are FREE!

   NED for Beginners

   Date: Friday, February 22, 2013
   Time: 9:00 a.m. - 12:00 p.m. (noon)

   Location: 6120 Executive Plaza South, Classroom 8


   Date: Tuesday, March 26, 2013

   Time: 9:00 a.m. - 12:00 p.m. (noon)

   Location: Building 12A, Room B51


   NED for Advanced Users

   Date: Friday, February 22, 2013 

   Time: 1:00 p.m. - 4:00 p.m.

   Location: 6120 Executive Plaza South, Classroom 8


   Date: Tuesday, March 26, 2013

   Time: 1:00 p.m. - 4:00 p.m.

   Location: Building 12A, Room B51


Contact Lanny Newman at newmanl@mail.nih.gov to reserve your space. In your e-mail, provide Lanny with your name and IC and which class(es) you would like to attend.   


Keep Your Password Current to Avoid Account Deactivation 

Everyone transitioning away from username & password to HHS ID Badge/PIV Card & PIN login will still need to update their password when they receive an e-mail notice that their password is about to expire. Otherwise, they will be locked out of their computer until they have updated their password, even though they may not be using their password for login.

Sign up for the NIH Password Self Service program, iForgotMyPassword, so you can always manage your password and unlock your account at:https://iforgotmypassword.nih.gov/.


How Not To Forget Your PIV Card

In your Outlook calendar, schedule a recurring 'meeting' toward the end of your workday that reminds you to take your PIV card with you.

Hopefully this reminder will save you a trip to the NIH Gateway Center. 

Also, keep your password up to date since some applications will still require a Username and Password for login.    


Helpful Tips

Renew your PIV Card's digital certificates before they expire -- the Department will notify you by e-mail 42 days before your certificates expire reminding you that you must renew your certificates. In the notification you will be advised to contact a Lifecycle Work Station operator in your IC. You will need up-to-date certificates in order to log in to your Windows computer and/or to use certain computer applications. Note: 'cert' renewals cannot be performed prior to the 42-day window.

Instructions for purchasing a Lifecycle Work Station -- are now posted on the ID Badge website (http://www.idbadge.nih.gov) under the 'What's New' section of the main page. 
ICs that want to add LWS operators to the approved roster --
send a written request to Richie Taffet at
taffetr@mail.nih.gov. Your request should include the new operator's name, their IC, their NED #, as well as the operator's e-mail address, building/room and phone number.  


Once Mr. Taffet has approved the request, he will forward the name(s) to HHSIdentityAdmins@deloitte.com to complete the approval process, add the name to the LWS operator roster, and inform the IC that the individual is now approved to operate the LWS.


Need to make changes to the LWS Operator directories? -- drop an e-mail to Lanny Newman, newmanl@mail.nih.gov, and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).  


If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31, Room B1A26 or in Building 10, South Lobby, Room 1C52. Both locations are on the NIH main campus. If you work outside the Bethesda/Rockville area, contact your local badge issuance office.  


News Briefs 


ORS Upgrades Access Control System at Bayview Research Center in Baltimore


ORS successfully upgraded the access control system at the Bayview Research Center (BRC) in Baltimore, MD on January 12, 2013, as part of ORS's continuing efforts to align NIH's access control systems with the new standards mandated by HSPD-12.


According to ORS's Information Technology Branch, this upgrade ties the BRC Physical Access Control System (PACS) back to the NIH Bethesda main campus, providing additional around the clock monitoring, more redundancy and system backup capabilities and faster response time for any system issues that might arise.


With the work completed, BRC will be able to upgrade its PACS in the event HSPD-12-compliant enhancements are required in the future. The ITB reports that the upgrade was successful and BRC tenants using the building that day saw minimal interruption to their access.


A biweekly e-newsletter from the Office of Research Resources, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.