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Contact Us
Division of Personnel Security and Access Control
Personnel Security
Helpdesk: 301-402-9755
e-QIP: 301-402-9735
Appointment Line: 301-496-0051
E-mail: orspersonnelsecurity@
mail.nih.gov
Access Control
Helpdesk: 301-451-4766
E-mail: facilityaccesscontrol@
mail.nih.gov
  
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HHS ID Badge/PIV Card Rollout Scorecard
Here are the most recent NIH badging statistics provided by HHS as of October 12, 2012.
Sponsored: 38,129 Enrolled: 37,852 Issued: 37,491*
*This figure represents 98.3% of individuals who have been sponsored.
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 November/December NED Training Schedule
The HSPD-12 Program Office offers free NED training for beginners and experienced NED users. Take advantage of this opportunity to quickly master NED in a hands-on computer lab environment.
NED for Beginners
Date: Monday, November 5, 2012 -- Class FILLED
Time: 9:00 a.m. - 12:00 p.m. (noon)
Location: Building 12A, Room B51
Date: Wednesday, December 12, 2012 -- Space still available
Time: 9:00 a.m. - 12:00 p.m. (noon)
Location: Building 12A, Room B51
NED for Advanced Users
Date: Monday, November 5, 2012 -- Class FILLED Time: 1:00 p.m. - 4:00 p.m. (noon) Location: Building 12A, Room B51
Date: Wednesday, December 12, 2012 --Space still available
Time: 1:00 p.m. - 4:00 p.m. (noon)
Location: Building 12A, Room B51
Contact Lanny Newman at [email protected] to reserve a space. In your e-mail, provide Lanny with your name and IC and which class you would like to attend.
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 NIH Phases In
PIV Card + PIN Log On
Avoid Getting Locked Out -- Take Your PIV Card With You
By March, 2013, most NIH employees, contractors and affiliates will be required to use their PIV Card (aka HHS ID Badge) and their PIN to log on to their Windows computers while connected to the NIH Network.
Everyone will still need to keep their passwords up to date since some applications will still require a Username and Password for login.
A Username and Password can also be used to unlock a computer as long as it hasn't 'timed out.'
To date, 11 ICs and OD Offices making up the first group to migrate to the new Windows login standard have achieved nearly 100% compliance; 11 additional ICs are scheduled to complete their migration to PIV login by December 28, 2012; and, a final group of 7 ICs will transition to PIV login by March 29, 2013.
In all, more than 33,300 employees, contractors and affiliates will be using their PIV Cards to log in to their Windows computers when the transition is completed.
While it's inevitable that some individuals will leave their PIV Cards in their card readers when they leave for the day, DPSAC is recommending a couple easy ways to remember your PIV Card when you leave the office. Taking these steps can help you avoid detouring through the NIH Gateway Center to pick up a temporary badge when you return to work:
1. Get in the habit of removing your PIV Card from the card reader immediately after you've logged in and place it back in your card holder. Yes, you will stay logged in even when you remove your PIV Card from the card reader (see the accompanying FAQs below).
2. Schedule a recurring 'meeting' in your Outlook calendar that reminds you at the end of each workday to take your PIV Card with you. Hopefully the reminder will save you a trip to the NIH Gateway Center.
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 An Online Guide for Replacing ID Badges
AOs will find "ID BADGE Re-Issuance Procedures" a useful guide that spells out the procedures for replacing badges under various scenarios, including lost or stolen badges, classification changes, renewals, broken or damaged badges and name changes.
You may want to bookmark this guide, which is posted as "ID Badge Re-Issuance Procedures Quick Reference Guide" under the 'What's New' section of the ID Badge website (http://www.idbadge.nih.gov).
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Helpful Tips
Keep your passwords up to date to avoid having your account deactivated -- everyone transitioning away from username & password to HHS ID Badge/PIV Card & PIN login will still need to update their password when they receive an e-mail notice that their password is about to expire. Otherwise, they will be locked out of their computer until they have updated their password, even though they may not be using their password for login.
Sign up for the NIH Password Self Service program, iForgotMyPassWord, so you can always manage your password and unlock your account at: https://iforgotmypassword.nih.gov/.
ICs that want to add LWS operators to the approved roster -- send a written request to Richie Taffet at [email protected]. Your request should include the new operator's name, their IC, their NED #, as well as the operator's e-mail address, building/room and phone number.
Once Mr. Taffet has approved the request, he will forward the name(s) to [email protected] to complete the approval process, add the name to the LWS operator roster, and inform the IC that the individual is now approved to operate the LWS.
Need to make changes to the LWS Operator directories? -- drop an e-mail to Lanny Newman, [email protected], and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).
If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31 or in Building 10, South Lobby, Room 1C52. Both locations are on the NIH main campus. If you work outside the Bethesda/Rockville area, contact your local badge issuance office.
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 FAQs Q. I'm an LWS operator and recently experienced problems verifying the fingerprints for an employee who needed to reset her PIN. In this instance she had cut her finger and the scar may have affected the machine's ability to recognize her fingerprint. What do you advise? A. If an LWS operator is unable to verify an individual's fingerprints, s/he should send the person to a badge issuance office. Badge issuance office locations and hours of operation are posted at: http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/locatingbadge.aspx. Q: Do I have to leave my smart card in the card reader the whole time that I'm using my computer?
A: No. Once you are completely logged in, your computer will NOT log you off if you take your PIV Card (HHS ID Badge) out of the smart card reader. In fact, once you have logged in, removing your PIV Card from your card reader and returning it to your card holder is good practice. That way, you avoid forgetting your credential at the end of the day.
Q: What do I do when I need to leave my desk for a short period of time?
A: Remove your PIV Card (HHS ID Badge) from your smart card reader after you have finished logging in and replace it in your badge holder. If you need to leave your desk, lock your computer (e.g., hit the Windows key+L on a Windows computer) and take your HHS ID Badge with you. You should have it with you at all times. If your computer has not timed out, you can get back to your work using your Username and Password. If your computer has timed out, you'll need to log back on with your PIV Card and PIN.
Q: Can I access other computers with an HHS ID Badge, or only my own computer?
A: You may log in to other computers that you are permitted to access with your PIV Card (HHS ID Badge) as long as they are equipped with a smart card reader and appropriate software.
Q: Can I log in to more than one computer at a time?
A: If you are allowed to use more than one computer and each computer has a smart card reader installed, you may log in to multiple computers at the same time using your PIV Card (HHS ID Badge) and PIN. After you have completely logged in to one computer, remove your HHS ID Badge from the smart card reader and log in to another computer.
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A biweekly e-newsletter from the Office of Research Resources, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.
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