October 2014 

Presenting data in a meaningful way is a challenge - it requires thought and planning to leave your audience with information they can use. A good data presentation is relevant, logical, easy to follow, and provides the audience with a clear message.


Below are key tips to keep in mind when presenting data:

Presenting Data Effectively
  • Identify your audience:
    Your first step should always be to identify your audience. Find out what they hope to gain from your presentation
    and their level of expertise on the topic. This will help guide what information you present and the level of detail you need to include.
  • Present information in a coherent order: Presentations that are organized sequentially are easiest to follow. You might begin with an introduction highlighting why you're there and what you will talk about. Next you can discuss why it's important and what the recent data indicate. Finally, provide the audience with a summary and next steps.
  • Choose data that is relevant: As mentioned above, knowing your audience is key. So be sure to present data that means something to your audience. For example, if you're presenting to folks from a specific city, incorporate information about that city so that the data resonates with them.
  • Aim for specificity and clarity: Present your data clearly and limit jargon to ensure all audience members will be able to follow along. If you can say something in one sentence - do it! Your audience will appreciate brevity. Additionally, include figures, tables, diagrams, and slides that are easy to read and understand. 
  • Ensure accuracy: Double and triple check your findings before sharing them so you can confidently stand behind your data.

If you need assistance communicating information effectively, please contact Dr. Kristen Donovan at kdonovan@evalcorp.comFor other tips, news, and general information check out our blog



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