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The Hi-TechHi Five!Hi-Five
Five Features that Make Your Job Easier           September 2014 
In This Issue
G-Code Enhancements
MDS Form Changes
MDS COT Regulation
Payroll Information
Accounts Payable EFTs
Webinars and Hi-Q Points
Previous Publications
View Our Webinar Schedule




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Hi-Tech has recently posted Release 14.09 to our website. Download this new release to begin using the new G-Coding and MDS 3.0 features described in this Hi-Tech Hi-Five.

For more details, please read the Update Memo that you can access from the Hi-Tech main menu after Release 14.09 is installed on your PC.
 
Hi-One: Enhanced G-Coding Reporting
in the Resident Accounting and Rehab Therapy Systems

 

Through Edit Medical Record > Insurance you can now identify commercial insurance providers that require G-Code reporting on their claims. Commercial billing will add G-Codes and modifiers to these bills.

The Hi-Tech Rehab Therapy G Code Compliance Report will count the initial evaluation as the first treatment of the first 10 treatments (a G-Code must be submitted by the 10th treatment). After the first progress and G-Codes are reported, the count starts as treatment one with the next treatment day. G-Coding is then required on or before the 10th treatment until the goal is met or resident is discharged.

This report will continue to warn you about missing discharge G-codes for up to 60 days.
Hi-Two: Hi-Tech Provides MDS Form Changes Effective October 1

You must use MDS 3.0 Version 1.12.0 for ARDs on or after October 1, 2014. 


Hi-Tech Release 14.09 allows you to:

  • Enter, edit, print and submit Version 1.11.2 if the ARD is before October 1, 2014.
  • Enter, print and submit Version 1.12.0 if the ARD is on or after October 1, 2014.

At the bottom of the printed MDS 3.0, look for the Version number and date:

  • For ARDs before October 1, 2014: Version 1.11.2 Effective 10/01/2013
  • For ARDs on/after October 1, 2014: Version 1.12.0 Effective 10/01/2014
 Click to review the MDS 3.0 form changes.

NOTE: Version 1.12.0 also includes changes to the Section S in Maine and California.

Hi-Three: Hi-Tech Accommodates New MDS COT Regulation

Effective October 1, 2014, SNFs are allowed to do a COT for a resident who qualifies for a rehab RUG, and did not qualify as a rehab RUG on the prior assessment in certain circumstances. Please review the CMS Memo for details. 

 

If the ARD is on or after 10/01/2014, Hi-Tech MDS error checking will not give an error that the last MDS did not qualify for a rehab score when you do a COT; however, the following warnings will be displayed:   
  • At MDS COT creation, the New MDS Information Confirmation screen will display:
Based on current information:  
Previous MDS is not a Rehab RUG. Click View PPS
Schedule below to confirm that a COT is appropriate.
   
  • At the end of MDS entry on the MDS 3.0 Error List:
    MDS COT Warnings
You must verify that the resident meets the requirements for a COT.

 

 

Hi-Four: Payroll Provides More Information 

Through Time Cards > Enter Time Cards, the employee's Hire Date and Work Status now display at the top of the Payroll Time Card Input screen.

 

Through Payroll Checks > GL Interface > Create PR GL Entry, the GL year and period now print on the report.

 

Hi-Five: Hi-Tech Improves EFT Processing in Accounts Payable
Through Record Invoices / Credits > Enter Invoices / Credits, EFTs will be handled like Prepaids:
  • The Prepaid Check Register will be printed.
  • The General Ledger Accounts Payable account will be used to record the invoice and to record the EFT payment.

Through Pay Invoices > Hold or Release, Valid Actions will now include E - make EFT pymt. If you enter E in the Action column, the Status will change to EFT, and the program will handle this invoice as a prepaid, debiting AP and crediting Cash. 

 
Please Review our Webinar Schedule
Hi-Tech has scheduled several Webinars through the month of October. These Webinars will provide instruction for Clinical Records processing such as:
  • Physician Orders and Med Sheets
  • Reporting that helps you with your Triple-Check process
  • Resident Notes and Events.

We will also present Webinars on Accounting processes such as: 

  • Flu and Pneumonia Vaccine Setup
  • General Ledger Budgeting
  • New Users of the Resident Accounting System
Click to view our Webinars: check the schedule frequently for additions.

Webinars are included in our Hi-Q Training and Education Plan. View them at no additional cost from your own PC or laptop.  If you have not been receiving invitations to Webinars that interest you, please contact [email protected].

Hi-Q Points: Your 2013 Hi-Q Points will expire on December 31, 2014. Please use those points for on-site or on-line training in the Hi-Tech programs. If you have used all of your 2013 and 2014 Hi-Q Points, contact Lynne Hammond to learn about purchasing Points at a discounted rate.
 __________________________________________________________________________
Marti McFadden
Marti McFadden, Editor
[email protected]

Hi-Tech Software Solutions
www.Hi-TechSoftware.com