NOTICE IS HEREBY GIVEN that a Special General Meeting of the Alberta Equestrian Federation (AEF) will be held at the Delta Calgary South, 135 Southland Drive SE, Calgary, Alberta in the Rundle Meeting Room on Friday, November 16, 2012 at 7:00 pm (first night of AEF Conference) for the purpose of proposing bylaw changes.
Two bylaw revisions are being proposed for the following reasons:
1. AEF is required by Alberta Sport, Recreation, Parks and Wildlife Foundation (ASPRWF), to ensure that all criteria are met for association core grant funding (Association Development Program Grant)
a. In February 2012, ASRPWF undertook a legal review of the Association Development Program grant agreement as part of ongoing practices; as a result, alterations were made to the funding agreement.
b. One change required that the AEF does not currently meet is that the AEF bylaws do not state that "all board members are elected through a democratic voting process."
c. In order for the AEF to receive their second installment of grant funding for the 2012 fiscal year, the AEF must meet this criteria change by December 31, 2012.
Due to the above changes, the following will also be proposed:
2. To create a new level of membership, 'Club Membership;' this will combine and replace the currently existing Provincial Association and Affiliation Organization membership categories.
a. To allow for Provincial Associations and Affiliate Organizations to receive equal membership benefits.
b. To allow for other structured equine organization groups of a non-profit or charitable status that operates on a local, provincial or national scope to obtain AEF membership. Currently, some organizations that would like to join, do not meet the criteria for Provincial Associations or Affiliate Organizations contained within the AEF bylaws.
The changes to the AEF bylaws will be emailed to members and posted on the AEF website (under Business and Bylaws) on or before Thursday, October 25, 2012.
AGENDA
Alberta Equestrian Federation
Annual General Meeting Agenda
Friday, November 16, 7:00 pm
Delta Calgary South, 135 Southland Drive SE, Calgary, Alberta
Rundle Meeting Room
1. Call to order
2. Motion to approve the November 16, 2012 Special
General Meeting Agenda
3. Proposed Bylaw Changes
4. Motion to adjourn
Please note that this meeting will be following the 'meet and greet' hosted by AEF Directors.