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BearBuy Updates

October 2016

Dear BearBuy Users,
  
We would like to inform you of a few updates and important events coming soon. 
Please review the topics below and follow the links or scroll down for more information on each topic. 
 
This month's BearBuy News:
  1. New Genesee Hosted Catalog
  2. Upcoming BearBuy In Class Training
  3. 'Did you know?' Useful BearBuy Tip Reminder
If you have any questions, please contact the BearBuy Help Desk at  
510-664-9000 (options 1,2) or BearBuyHelp@berkeley.edu for immediate assistance.

Thank you for your continued support, 

BearBuy Team 
Supply Chain Management
UC Berkeley
Genesee
1. New Genesee Hosted Catalog
 
We are excited to announce that a Genesee Scientific Hosted Catalog is now available in BearBuy search results to make purchasing easier and more efficient!
   
For your convenience Genesee Scientific offers:
Class
2. Upcoming In-Class Training
  
Register to learn more about BearBuy with one of our upcoming in-class trainings based on BearBuy user roles.  Courses are offered through the UC Learning Center. Instructions and more information on how to enroll can be found on the page. 
  
BearBuy Match Exception Preparer | October 19, 2016
Course Number: BEESS968-161019
Interactive classroom training for the BearBuy Match Exception Preparer role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy.  
 
BearBuy Authorizer & Requisition Approver | November 22, 2016
Course Number: BEESS966-161122
Classroom training for the BearBuy Requisition Approver, Additional Authorizer, Chartfield 1 & 2 Authorizer Roles. Participants will learn concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube videos.
   
BearBuy Voucher Approver | November 29, 2016
Course Number: BEESS967-161129
Practical classroom training for the BearBuy Voucher Approver role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube video.
 
BearBuy Requisition Creator | December 1, 2016
Course Number: BEESS965-161201
Thorough classroom training for the BearBuy Requisition Creator Role. Participants will learn concepts, workflow, best practices, and can test their knowledge through several hands-on exercises in BearBuy 

BearBuy Change Order Preparer | December 6, 2016
Course Number: BEESS973-161206
Hands-on classroom training for Change Order Preparer role.  Participants will learn concepts, workflow, best practices, and can test their knowledge through several scenarios in BearBuy.. We will also demonstrate additional training materials available for the role, including Job Aids, manuals and YouTube videos.
 
BearBuy Match Exception Preparer | December 8, 2016
Course Number: BEESS968-161208
Interactive classroom training for the BearBuy Match Exception Preparer role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. 
3. "Did you know?" Useful BearBuy Tip: 
 
Q: Do I have to send a copy of an invoice associated to an After The Fact form (ATF) or Payment Request form (PRF) to Accounts Payable?
 
A: All After The Fact and Payment Request forms based requisitions should have a copy of the invoice attached to the order. Once the requisition is fully approved, a PO will automatically be created for the after the fact or payment request form. The PO is not sent to the supplier, but instead, a voucher is automatically created. The ATF/PRF voucher will route to Accounts Payable for review. At that point, Accounts Payable will be able to access the previously attached invoice and process payment accordingly.