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BearBuy Updates
August 2016
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Dear BearBuy Users,
We would like to inform you of a few updates and important events coming soon.
Please review the topics below and follow the links or scroll down for more information on each topic.
This month's BearBuy News:
- Reminder: Remote/Off Campus Access
- Vendoring Reminder: Provide Berkeley Staff Contact Information
- Upcoming BearBuy In Class Training
- 'Did you know?' Useful BearBuy Tip Reminder
If you have any questions, please contact the BearBuy Help Desk at
Thank you for your continued support,
BearBuy Team
Supply Chain Management
UC Berkeley
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Due to technical difficulties, remote access to BearBuy must now be through VPN (Virtual Private Network). If you do not have a VPN client please go to Remote Access VPN Service to install one. If you have any difficulties installing the VPN client contact Campus Shared Services.
VPN is not required for accessing BearBuy through the campus network.
Please remember to complete Section 2 of the Substitute W-9 and Supplier Information form to include a UC Berkeley Staff contact name, phone number, and email address. This will ensure that we have a way to communicate with you if there are issues with the form that need to be addressed before we can complete your request. In addition, we will communicate the completion of the request to the UC Berkeley staff email address provided.
Section 2:
3. Upcoming In Class Training
Register to learn more about BearBuy with one of our upcoming in-class trainings based on BearBuy user roles. Courses are offered through the UC Learning Center. Instructions and more information on how to enroll can be found on the page.
BearBuy Authorizer & Requisition Approver | September 1, 2016
Course Number: BEESS966-160901
Classroom training for the BearBuy Requisition Approver, Additional Authorizer, Chartfield 1 & 2 Authorizer Roles. Participants will learn concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube videos.
BearBuy Voucher Approver | September 7, 2016
Course Number: BEESS967-160907
Practical classroom training for the BearBuy Voucher Approver role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube video.
BearBuy Requisition Creator | October 11, 2016
Course Number: BEESS965-161011
Thorough classroom training for the BearBuy Requisition Creator Role. Participants will learn concepts, workflow, best practices, and can test their knowledge through several hands-on exercises in BearBuy
BearBuy Change Order Preparer | October 13, 2016
Course Number: BEESS973-161013
Hands-on classroom training for Change Order Preparer role. Participants will learn concepts, workflow, best practices, and can test their knowledge through several scenarios in BearBuy.. We will also demonstrate additional training materials available for the role, including Job Aids, manuals and YouTube videos.
BearBuy Match Exception Preparer | October 19, 2016
Course Number: BEESS968-161019
Interactive classroom training for the BearBuy Match Exception Preparer role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy.
4. "Did you know?" Useful BearBuy Tip Reminder:
Q: My department requests facility rentals from I-House, Faculty Clubs and Alumni House. Which form in BearBuy should I use to facilitate payment to the I-House, Faculty Clubs and Alumni House?
A: Payment for facility rentals to the I-House, Faculty Clubs and Alumni House are processed on the Payment Request Form. Payments to the I-House, Faculty Clubs and/or Alumni House do not require additional campus Buyer review as:
- Department heads can sign for International House contracts - UC owned property with UC Employees.
- Faculty club and Alumni House are separate entities, but have longstanding master contracts that address all indemnification and insurance issues.
All other facility use contracts must be processed on the Off Campus Events form as a Procurement Buyer needs to review and sign the contract.
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