BearBuy Updates

April 2016

Dear BearBuy Users,

We would like to inform you of a few updates and important events coming soon.

Please review the topics below and follow the links or scroll down for more information on each topic.

This month's BearBuy News:

BearBuy Unavailable
BearBuy 16.1 Enhancements Coming April 11
New Grainger Hosted Catalog
Expanded Sigma Punch-out Content
Event Planner Card Online Training
Upcoming BearBuy In Class Trainings
'Did you know?' Useful BearBuy Tip Reminder

If you have any questions, please contact the BearBuy Help Desk at

510-664-9000 (options 1,2) or BearBuyHelp@berkeley.edu for immediate assistance.

Thank you for your continued support,

BearBuy Team

Supply Chain Management

UC Berkeley

1. BearBuy Unavailable

BearBuy will be unavailable Friday, April 8th at 6PM to Sunday, April 10th at 9AM.

BearBuy will be up and running on Monday, April 11th.
BFS will remain available during its normal daily hours of 7AM until 9PM.

What to expect during the outage

BearBuy will not be available.
In the event of a true purchasing emergency, please contact your Campus Buyer for assistance.

2. BearBuy 16.1 Enhancements Coming April 11

New enhancements will be available in BearBuy on April 11, 2016. A PowerPoint presentation outlining the new features is available under the 'Recent Product Releases' menu on the Supply Chain Management (SCM) website.

The highlights of this release are:

New Icons for Action Items and Notifications
Ability to Modify a Saved Document Search
Improved Quick Search
Updates to BearBuy System Requirements

3. New Grainger Hosted Catalog

Grainger is the UC system-wide agreement supplier for maintenance, repair, and operations, offering products across various categories, from hand tools to light bulbs, ladders and more. We are excited to announce that a UC system-wide Grainger Hosted Catalog is now available in BearBuy search results to make purchasing easier and more efficient. You can look forward to:

Over one million Grainger hosted catalog search results available in BearBuy

Grainger punch-out is still available
Grainger offers deep discounts to UC Berkeley without a minimum or maximum order size
Prices includes shipping so there are no hidden freight costs

4. Expanded Sigma Punch-out Content

The Sigma-Aldrich Punch-out content has been expanded. Users can now shop for a variety of items sold by Sigma-Aldrich in the Punch-out. Custom Oligos, DNA, and RNA, are still available in the Punch-out, but users are no longer limited to purchasing only these items.

5. Event Planner Card Online Training

We are pleased to announce that the Event Planner Card training is now available online through the UC Learning Center. Enter course number BEESS998 in the activity search to locate the training.

Course Description: This course is required for Event Planner Card program procedures. All new cardholder, reconciler and approver participants in the Event Planner Card program at UC Berkeley are required to take this coure and pass a 10-question quiz.

Any questions please contact creditcard@ucsf.edu.

6. Upcoming In Class Trainings

Register to learn more about BearBuy with one of our upcoming in-class trainings based on BearBuy user roles. Courses are offered through the UC Learning Center. Instructions and more information on how to enroll can be found on the page.

BearBuy Change Order Preparer | April 20, 2016

Course Number: BEESS973-160420

Hands-on classroom training for Change Order Preparer role. Participants will learn concepts, workflow, best practices, and can test their knowledge through several scenarios in BearBuy.. We will also demonstrate additional training materials available for the role, including Job Aids, manuals and YouTube videos.

BearBuy Match Exception Preparer | April 22 2016

Course Number: BEESS968-160422

Interactive classroom training for the BearBuy Match Exception Preparer role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy.

BearBuy Requisition Creator | April 27, 2016

Course Number: BEESS965-160427

Thorough classroom training for the BearBuy Requisition Creator Role. Participants will learn concepts, workflow, best practices, and can test their knowledge through several hands-on exercises in BearBuy

BearBuy Authorizer & Requisition Approver | May 4, 2016

Course Number: BEESS966-160505

Classroom training for the BearBuy Requisition Approver, Additional Authorizer, Chartfield 1 & 2 Authorizer Roles. Participants will learn concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube videos.

BearBuy Voucher Approver | May 10, 2016

Course Number: BEESS967-160510

Practical classroom training for the BearBuy Voucher Approver role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube video.

7. "Did you know?" Useful BearBuy Tip Reminder:

Q: I need to place the same America To Go (ATG) order for a future event. How can I copy a previous order from the same caterer/restaurant containing the same number of items with similar if not exact order detail (location, number of people, activity type, etc)?

A: After navigating to the ATG punch-out, select My Orders form the top right corner of the screen.

My Orders contains all orders you previously shopped for within the ATG punch-out. From the list, locate the order you wish to copy and select the reorder link.

Once selected, the ATG punch-out will automatically add the items contained in the previous order. Please note: Your new order will not have a time/date associated to it. Select the Time header to update the time and date for the new order before moving forward.