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America To Go Program Updates
In December 2015, Supply Chain Management (SCM) and the Controller's Office began requiring all on-campus catering orders, both takeout and delivery, be placed through the America To Go (ATG) Punch-out in BearBuy.
As part of this effort, payments for all on-campus catering orders must also be processed through ATG beginning April 7, 2016. The Meeting & Entertainment Payment Request Form will no longer be used to pay caterers for on-campus events. Caterers can only be paid for orders after they join ATG.
What is considered On-Campus Catering?
On-campus catering includes food consumed at any UCSF location in San Francisco for the following event types:
- Staff events
- Employee Morale
- Business meetings
- Programmatic activity
- Recruitment
- On-the-job meals
- Entertainment
- Technical meetings
The following can be purchased outside of ATG:
- Grocery store purchases (use Procurement-card ONLY)
- Water delivery services
- Moffitt Catering and Mount Zion Café
- Events taking place at a non-UCSF location and/or outside the city of San Francisco are considered off-campus and do not require the use of ATG.
Upcoming Deadlines
April 6, 2016
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- Last day to submit non-ATG catering invoices for on-campus events using the BearBuy Meeting & Entertainment Payment Request Form (M&E PRF).
- M&E PRFs must be complete & RECEIVED (including exceptional approvals if applicable) by the Controller's Office on or before April 6. Be sure to allow adequate time for your department approvers to review and approve your M&E PRF before April 6.
- If M&E PRFs are missing documentation and not completed by the deadline, they will be rejected.
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April 7, 2016
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- The Meeting & Entertainment Payment Request Form can no longer be used to pay on-campus events.
- All caterers must join ATG to facilitate payment for past orders and to continue doing business with UCSF.
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April 15, 2016
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- Caterers will be removed as suppliers in BearBuy.
- After your caterer joins ATG, you will be notified that your past order can be paid following the ATG Post Event Process.
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New Caterers
67 caterers/restaurants are currently available in the ATG Punch-out. A list of all ATG caterers is available on the Supply Chain Management (SCM) ATG web page and on the main ATG Punch-out landing page . Caterers will continue to be added to ATG. Newly added caterers are highlighted in blue text.
Resources
For more information, visit the SCM ATG web page, which includes:
- An overview of the program and how to get started
- Videos, presentations, FAQs and quick reference guides
For assistance with using the ATG Punch-out in BearBuy, contact the UCSF IT Service Desk at (415) 514-4100 (Option 2) or appsupport@ucsf.edu.
For questions regarding the new catering policies, please email bearbuy@ucsf.edu.
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