BearBuy Updates

March 2016

Dear BearBuy Users,

We would like to inform you of a few updates and important events coming soon.

Please review the topics below and follow the links or scroll down for more information on each topic.

This month's BearBuy News:

BearBuy Scheduled Maintenance
Upcoming In Class Trainings
'Did you know?' Useful BearBuy Tip Reminder

If you have any questions, please contact the BearBuy Help Desk at

510-664-9000 (options 1,2) or BearBuyHelp@berkeley.edu for immediate assistance.

Thank you for your continued support,

BearBuy Team

Supply Chain Management

UC Berkeley

1. BearBuy Scheduled Maintenance

Users will not be able to process transactions in BearBuy on Saturday, March 19th from 5:00 AM until 7:00 PM due to a SciQuest scheduled maintenance upgrade. BearBuy will be available for viewing existing transactions only.

BFS will remain available during its normal daily hours of 7AM until 9PM.

2. Upcoming In Class Trainings

Register to learn more about BearBuy with one of our upcoming in-class trainings based on BearBuy user roles. Courses are offered through the UC Learning Center. Instructions and more information on how to enroll can be found on the page.

BearBuy Change Order Preparer | April 20, 2016

Course Number: BEESS973-160420

Hands-on classroom training for Change Order Preparer role. Participants will learn concepts, workflow, best practices, and can test their knowledge through several scenarios in BearBuy.. We will also demonstrate additional training materials available for the role, including Job Aids, manuals and YouTube videos.

BearBuy Match Exception Preparer | April 22 2016

Course Number: BEESS968-160422

Interactive classroom training for the BearBuy Match Exception Preparer role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy.

BearBuy Requisition Creator | April 27, 2016

Course Number: BEESS965-160427

Thorough classroom training for the BearBuy Requisition Creator Role. Participants will learn concepts, workflow, best practices, and can test their knowledge through several hands-on exercises in BearBuy

4. "Did you know?" Useful BearBuy Tip Reminder:

Q: I no longer need the item I ordered. How do I cancel my Purchase Order?

A: You can cancel an order after your Purchase Order has been issued if the supplier has not shipped the item. Please contact the supplier directly to cancel an order and ask for documentation showing that your order has been cancelled. Next, contact your Change Order Preparer or your Buyer to cancel the PO in BearBuy. The BearBuy PO can be cancelled as long as it has not been invoiced against.