BearBuy Updates

January 2016

Dear BearBuy Users,

Happy New Year! We hope you all had a pleasant holiday break.

We would like to inform you of a few updates and important events coming soon.

Please review the topics below and follow the links or scroll down for more information on each topic.

This month's BearBuy News:

Upcoming In Class Trainings
'Did you know?' Useful BearBuy Tip Reminder

If you have any questions, please contact the BearBuy Help Desk at

510-664-9000 (options 1,2) or BearBuyHelp@berkeley.edu for immediate assistance.

Thank you for your continued support,

BearBuy Team

Supply Chain Management

UC Berkeley

1. Upcoming In Class Trainings

Register to learn more about BearBuy with one of our upcoming in-class trainings based on BearBuy user roles. Courses are offered through the UC Learning Center. Instructions and more information on how to enroll can be found on the page.

BearBuy Match Exception Preparer | January 21, 2016

Course Number: BEESS968-160121

Interactive classroom training for the BearBuy Match Exception Preparer role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy.

BearBuy Authorizer & Requisition Approver | February 8, 2016

Course Number: BEESS966-160208

Classroom training for the BearBuy Requisition Approver, Additional Authorizer, Chartfield 1 & 2 Authorizer Roles. Participants will learn concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube videos.

BearBuy Voucher Approver | February 16, 2016

Course Number: BEESS967-160216

Practical classroom training for the BearBuy Voucher Approver role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube video.

2. "Did you know?" Useful BearBuy Tip Reminder:

Q: I received a BearBuy notification email saying that my cart has been returned. How do I view the returned cart/requisition in BearBuy?

A: If the cart was returned to you, the BearBuy notification email wil contain a link you can click to login and access the requisition in the system. At the bottom of the notification email, any comments added to the cart will be listed and may contain details regarding why the cart was returned to you. If the cart was submitted on your behalf then you should contact the person the cart was returned to in order to get additional details about the cart.

If you are not using the link from the notification email to view the returned cart, in BearBuy navigate to Shop>My Carts and Orders> View Draft Shopping Carts.

Draft Carts will show My Returned Requisitions if you have a returned requisition.

You can edit/update a returned cart by clicking the Shopping Cart Name. When your edits are completed you can resubmit the requisition into workflow. While viewing a returned requisition in BearBuy, any comments added to the cart can be found on the History tab and may give more detail about why the requisition was returned to you.