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Important BearBuy Updates

May 2015

Dear BearBuy Users,


We would like to inform you of a few updates.  Please review the topics below and follow the links or scroll down for more information on each topic. 


This month's BearBuy News:

As always, if you have any questions, please contact Customer Support at (415) 514-4100, Option 2 or appsupport@ucsf.edu for immediate assistance.

Thank you for your continued support, 


BearBuy Team 

UCSF Supply Chain Management

1. Announcing The Fisher First Program

By now, you are probably aware that we recently signed an agreement with Fisher Scientific, making them the flagship distributor for general lab supplies to the UC System.  That agreement was effective on May 1, 2015.


Please share the following message with ALL procurement personnel on your campus.


We are LIVE with Fisher First for UC, a program which makes them the flagship distributor for general lab supplies to the UC System. Fisher Scientific's e-procurement content, includes a 200,000-item hosted catalog. A Punch-out, will soon be available along with appropriate e-Procurement content.


On-campus events to introduce the program to the Life Sciences communities and Procurement teams are being held this month and next.  


Should you have any questions about the program, please email BearBuy@ucsf.edu.

3. Change Is In The Air

There are currently approximately fifty lab, copier paper, and cleaning supplies items that are sold through Distribution, Storage and Mail (DSM). For economic reasons, a plan has been implemented to transition the sale of these items to other vendors in Bear Buy through the end of this fiscal year.


Be assured that you will still be able to purchase all the items you need at great prices from other vendors identified in Bear Buy.


In case of any questions, please contact dsadmin@ucsf.edu.

4. Fiscal Year End Deadlines


Fiscal Close Process and Deadlines

New BearBuy Order requiring Supply Chain Management Approval for POs less than $50K
If your orders under $50K require SCM Buyer Approval, the Buyer must receive your requisition by June 5 to guarantee use of 6/30/2015 funds provided there are no restrictions or complications on the order.
Lien Removal or Chartfield ChangeSubmit and approve a BearBuy Change Order Request Form by June 5. Be sure to follow the instructions on the form. 


Please refer to the full Controller's Office General Ledger Monthly Schedule for additional dates and details.

5."Did you know" Useful BearBuy Tips


Q: I recently created an America To Go purchase order for food that has not been delivered. I need to change the items on the order. Can I submit a Change Order Request Form to modify my order?


A: No, Change Order Request Forms cannot be used to change the items ordered on America To Go purchase orders. Contact America To Go Customer Service directly at 866-ATG-TOGO (866-284-8646) to modify the items ordered. America To Go will inquire about any possible item changes with the caterer. The America To Go Purchase Order does not need to be updated to reflect item changes on the order.


Change Order Request Forms can be used to request America To Go Purchase Order Accounting Code (chartfield) changes and America To Go Purchase Order closure (lien removal).