1. Thank you for attending the July 11 Bears That Buy Town Hall!
We would like to thank everyone who attended our Bears That Buy Town Hall on July 11th. The turnout was fantastic and we received a lot of great feedback! We appreciate the opportunity to hear your comments. Your input is valuable to us and will be used in the upcoming year as we focus on improving BearBuy.
We have posted the Town Hall presentation and FAQs on our Bears That Buy User Group webpage.
For those of you who were not able to make it, we would still love to hear from you! Please email the BearBuy Help Desk to let us send us any feedback you have with using BearBuy.
2. IMPORTANT: Upcoming 14.2 SciQuest Release
BearBuy 14.2 SciQuest Related Outage
BearBuy will be unavailable Friday, July 18 starting at 6:00 p.m. through Sunday, July 20 at 12:00 p.m. to accomodate the SciQuest 14.2 feature release upgrade.
BFS will remain available during the normal daily hours of 7:00 a.m. to 9:00 p.m.
Q&A Webinar: 14.2 SciQuest Release
The SciQuest 14.2 release will be available in BearBuy on Monday, July 21, 2014.
We will hotst a live 14.2 pre-release Q&A webinar to go over all the new features coming in 14.2.
14.2 SciQuest Release Webinar
Friday, July 18 at 10 a.m.
Click here to register for the webinar
3. 20-30 Webinar Training Series
Operations & Technology is launching a 20-30 BearBuy Webinar Training Series. The goal of the 20-30 series is to provide greater insight on BearBuy process and procedures based on system functionality. Each webinar session is tailored to provide a short in depth review of a specific topic/issue. Each session is scheduled for 30 minutes (15 minutes for concepts and functionality overview and 15 minutes for questions).
Below are the upcoming sessions and their unique webinar sign up. All sessions are scheduled on Wednesdays, from 1:30 to 2:00 pm.
Profile Management: How it works and why it's beneficial for everyone to use!
Wednesday, July 23, 1:30-2:00 pm
This webinar will review the Profile Management tool, its benefits in BearBuy and why we recommend every department utilize it on campus.
Register here for: Profile Management: How it works and why it's beneficial for everyone to use!
An In-depth Look at the Payment Request Form
Wednesday, July 30th, 1:30-2:00 pm
We will look at the Payment Request Form in a little more detail. We'll go over what can be paid on a PRF (and what shouldn't), what information must be included on the form, and how to submit the form so it's processed as quickly as possible.
Register for: An In-depth Look at the Payment Request Form
When to use a BluCard vs when to use BearBuy
Wednesday, August 20th, 1:30-2:00 pm
We will take an in-depth look at the types of transactions that can be paid using a bluCard vs using BearBuy. We'll go over each recommended transaction types we have that can go on a bluCard and which transactions MUST be placed in BearBuy.
Register for: When to use a BluCard vs when to use BearBuy
4. Upcoming In-Class BearBuy Trainings
Register to learn more about how to user BearBuy with one of our upcoming in-class trainings based on BearBuy user roles. Courses are offered through the UC Learning Center. Instructions and more information on how to enroll can be found on the Learning Center Enrollment Guide page. Visit the BearBuy website for more information on BearBuy trainings.
BearBuy Change Order Preparer | July 21, 2014
Course Number: BEESS973-140721
Hands-on classroom training for Change Order Preparer role. Participants will learn concepts, workflow, best practices, and can test their knowledge through several scenarios in BearBuy.
BearBuy Requisition Creator | July 28, 2014
Course Number: BEESS965-140728
Thorough classroom training for the BearBuy Requisition Creator Role. Participants will learn concepts, workflow, best practices, and can test their knowledge through several hands-on exercises in BearBuy. We will also demonstrate additional training materials available for the role, including Job Aids, manuals and YouTube videos.
BearBuy Authorizer & Requisition Approver | August 4, 2014
Course Number: BEESS966-140804
Detailed classroom training for the BearBuy Requisition Approver, Additional Authorizer, Chartfield 1 & 2 Authorizer Roles. Participants will learn concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube videos.
BearBuy Voucher Approver | August 8, 2014
Course Number: BEESS967-140808
Practical classroom training for the BearBuy Voucher Approver role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube video.
BearBuy Match Exception Preparer | August 11, 2014
Course Number: BEESS968-140811
Interactive classroom training for the BearBuy Match Exception Preparer role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy.
5. "Did you know?" Useful BearBuy Tips
Q:
What data is considered private information and requires strict access control?
A:
UC Berkeley policy requires strict access control over personally identified information (PII) that contains an individual's name or initials combined with a social security number, credit card number, driver's license or state identification card number, any type of medical or medical insurance information, or any personal financial account number.
Before uploading any document or adding any comments in BearBuy please redact any sensitive and PII information so it is unreadable. A BFS Supplier Number (ex: employee or student ID#) is not considered private information and does not need to be redacted.
The following are considered personally identified information:
- Anything that contains an individual's name or initials combined with a:
- Social security number
- Driver's license number and state identification card number
- Credit or debit card numbers
- Any type of personal medical or medical insurance information
- Personal financial account information or numbers
- Full Birthdate MM/DD/YY
- Similarly, an individual's home address and family information also requires restricted access control.
For more information, please see the Data Privacy Job Aid on the BearBuy webpage.
