1. BearBuy Scheduled Maintenance Downtime

  

To accommodate the SciQuest 14.2 feature release upgrade BearBuy will be unavailable starting at 6pm on Friday, July 18 through 12pm Sunday, July 20. BFS will remain available during normal daily hours of 7am to 9pm.

 

 

 

2.  20-30 Webinar Training Series

 

Operations & Technology is launching a 20-30 BearBuy Webinar Training Series. The goal of the 20-30 series is to provide greater insight on BearBuy process and procedures based on system functionality.  Each webinar session is tailored to provide a short in depth review of a specific topic/issue. Each session is scheduled for 30 minutes (15 for concepts and functionality overview and 15 for questions). 

 

Below are the upcoming sessions and their unique webinar sign up. All sessions are scheduled on Wednesdays, from 1:30 to 2:00 pm. 

 

Non-Catalog Form and it's Many Uses!

Wednesday, June 25, 1:30-2:00 pm

This webinar will go over the non-catalog form and it's design. We'll also cover what types of purchasing requests should be placed using this form.

Register here for: Non-Catalog Form and it's Many Uses

 

Receiving in BearBuy: Why everyone should be doing it!

Wednesday, July 9, 1:30-2:00 pm

This webinar will review what receiving in BearBuy means, the benefits, and where you can go to find resources on 'receiving' in BearBuy.

Register here for: Receiving in BearBuy: Why everyone should be doing it!

 

Profile Management: How it works and why it's beneficial for everyone to use!

Wednesday, July 23, 1:30-2:00 pm

This webinar will review the Profile Management tool, its benefits in BearBuy and why we recommend every department utilize it on campus.

Register here for: Profile Management: How it works and why it's beneficial for everyone to use!

 

  

 

3. Bears That Buy Town Hall - Friday, July 11, 2014 

 

The BearBuy team regularly conducts interactive meetings for the Bears-that-Buy user group. As the BearBuy utilization increases, it is important to expand the user group to include users who have used the system for some time and would like wish to participate in the continuous improvement of BearBuy. 

Bears that Buy User Group Town Hall Feedback Session

Friday, July 11th | 9:30am to 12:00pm

150 University Hall

 

Light refreshments will be served.

 

Follow this link to RSVP for the Bears That Buy Town Hall

  

Agenda topics for discussion:

• What's new with BearBuy?
• 20-30 Webinar Series
• BearBuy System Enhancement Requests
• Forms - Simplifying & Consolidating forms
• CalAnswers procure-to-pay reports
• BearBuy Resources and Support
• Q&A 

For more information on BearBuy or to view training materials, please visit the BearBuy Website. Still have questions? Please email the Berkeley BearBuy Admin at: bearbuyadmin@berkeley.edu. 

  

 

  

4. Upcoming In-Class BearBuy Trainings

Register to learn more about how to user BearBuy with one of our upcoming in-class trainings based on BearBuy user roles.  Courses are offered through the UC Learning Center.  Instructions and more information on how to enroll can be found on the Learning Center Enrollment Guide page. Visit the BearBuy website for more information on BearBuy trainings. 

  

BearBuy Change Order Preparer | July 21, 2014

Course Number: BEESS973-140721

Hands-on classroom training for Change Order Preparer role.  Participants will learn concepts, workflow, best practices, and can test their knowledge through several scenarios in BearBuy.

 

BearBuy Requisition Creator | July 28, 2014

Course Number: BEESS965-140728

Thorough classroom training for the BearBuy Requisition Creator Role. Participants will learn concepts, workflow, best practices, and can test their knowledge through several hands-on exercises in BearBuy. We will also demonstrate additional training materials available for the role, including Job Aids, manuals and YouTube videos.

 

BearBuy Authorizer & Requisition Approver | August 4, 2014

Course Number: BEESS966-140804

Detailed classroom training for the BearBuy Requisition Approver, Additional Authorizer, Chartfield 1 & 2 Authorizer Roles. Participants will learn concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube videos.

 

BearBuy Voucher Approver | August 8, 2014

Course Number: BEESS967-140808

Practical classroom training for the BearBuy Voucher Approver role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy. We will also review where to find additional training materials available for the role, including Job Aids and YouTube video.

 

BearBuy Match Exception Preparer | August 11, 2014

Course Number: BEESS968-140811

Interactive classroom training for the BearBuy Match Exception Preparer role. Participants will be shown concepts, workflow, best practices, and test their knowledge through several exercises in BearBuy.  

  

  

  

5. "Did you know?" Useful BearBuy Tips 

  

Q: Is Supplier Not Found a valid selection for the Supplier field on a form? 

 

 

A: Shoppers and Cart Authorizers may select Supplier Not Found on a form and submit for processing however a Requisition Creator must change the Supplier Not Found to a valid supplier before approving/completing the PR Creator workflow step.

 

If a valid supplier is not selected on a form before the Requisition Creator approves/completes the REQ Creator workflow step, the Requisition will be auto-returned by the system.