July 2014
Digital Document Storage Essential to Records Management
Dreading document scanning?

We know all about the document scanning woes. If your company is still routinely  scanning documents in-house, you know it can be time-consuming and costly. For law firms, financial companies, real estate agencies and other industries that need regular access to files, digital document storage is necessary.

 

With professional document scanning, boxes of documents are scanned and consolidated into one or more discs. Professional document scanning uses an industrial scanner to quickly scan boxes of information. In fact, we can have hard copy documents converted to a disk within 24 hours. We'll even pick up your documents on a schedule that works for you. This unclutters your office space and stores information that can be accessed with one click. For businesses with a regular scanning routine, outsourcing your document scanning is the best way to do the job quickly and free up valuable time for your employees to focus on other important daily tasks.  

 

Consider these questions when deciding on routine document imaging.

 

Are your files accessed often? If your business needs current access to documents like warranties, financial records, payroll, or invoices, document scanning is right for you.

 

Do other people need access? If multiple people need access to the same information, document scanning is more cost-effective than shipping boxes of records. It also saves your company time otherwise spent by multiple people searching for the same documents.

 

Find out more: Is your information safer with document scanning and imaging?   

If a hurricane hit tomorrow, would your business be ready?
Though our community has avoided a hurricane over the last few years, it is always important to consider the possibility of one until late November. As we experienced with the April  flooding in our area, water can severely damage businesses and important records. Now is the time to consider if your business is prepared for extreme weather. Are your documents safe? Find out the hidden costs and dangers of document self storage. Whether you need proper records storage  or document shredding services, we are here to help before and after a major weather event.
News from our blog
When you are preparing for a move, recovering from a natural disaster or trying to keep your business' records organized and in compliance, we are here to help. Gilmore Services offers records management and moving services to fit a variety of your needs. Check out these new articles to learn:
If you have questions about document storage and management, or any of our other services, please don't hesitate to reach out anytime at
850.434.1054. We are here as your partner in secure information management of every kind. 
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