Clinical Research Calendar Review & Analysis

CRAO Chatter
December 4, 2013

Distinguished Faculty Lectureship Award Ceremony and Lecture

Monday, December 9,


Kahn Auditorium, BSRB

Honoring John A. Williams, M.D., Ph.D.


Kickoff! Protein Folding Diseases Initiative

Friday, December 13,


Palmer Commons

Join Dean Woolliscroft and other UMMS leaders as we "fast forward" the Protein Folding Diseases Initiative and welcome special guest speaker Aaron Gitler, Ph.D. from Stanford University.  



MiChart Research Update

Two dates to choose from -Wednesday, January 8, 1:00pm-3:00pm at NCRC Research Auditorium; or Wednesday, January 15, 8:30am-10:30am at Ford Auditorium.

Learn the latest about how MiChart is impacting research in 2014.



Phospho-Proteomics Data Interpretation Workshop

Tuesday, January 21, 1:00pm-2:30pm at MSRB II Room 2548

Find out how to get the most information out of your mass spectrometry data through Identification and localization of phosphorylation sites, quantitation and more. 

Office Chatter

This is a reminder that the CRAO will be closed for the Holiday Season starting December 25, 2013. We re-open on January 2, 2014.


Clinical Research Billing and Coding
Gentle Reminders
Dear Research Colleagues:
A gentle reminder from the Revenue Cycle Research Billing Team, please include a valid short code with the Clinical Research Account Request Form to facilitate the timely creation of the Research Medical Record Number (RMRN).

If you do not have your short code at the time of application you may use another short code (departmental, discretionary etc.) until you receive your project short code. 

Thank you for your cooperation.

The New Year will be upon us shortly and with the coming of the New Year brings new deductibles and co-pays for our research participants. It is very important to remind our participants of the potential financial impact.  Many times the items and services included in the research protocols are part of standard of care treatment and would be necessary even if they were not participating in clinical research. It is very important that our patient participants be well informed.

A Message from Steven L. Kunkel, Ph.D.

Dear Colleagues,

A revised Clinical Research Billing and Enrollment Policy takes effect January 1, 2014 requiring the following changes:

  •  All clinical research studies that have a billing calendar are required to enroll participants in the Michigan Billing Enrollment and Calendar Tool (MBECT). For purposes of clinical research billing, a participant is considered enrolled once signature is obtained on the Informed Consent Form (ICF). 
  • All trials that meet the definition of a UM Clinical Trial* are required to enroll in MBECT. This includes clinical trials that are exempt from completing a billing calendar (e.g., those that take place in research space with research staff without charges billed via MiChart billing).  
  • Enrollment must occur in the MBECT system no later than the same day the informed consent is signed. The timely submission of enrollment information in conjunction with the final approved billing calendar are essential to compliant routing of charges and insurance claim submission.
  • registration numbers (NCT) must be registered in eResearch Regulatory Management prior to the enrollment of participants. CMS requires NCT numbers be included on claims for items and services provided in clinical trials.  Without the NCT number, bills will be denied starting January 1, 2014.

You'll find more details and a link to the complete policy on the Calendar Review and Analysis Office (CRAO) website 

The CRAO team strives to provide the best customer service to researchers and study teams.  If you have questions about how this new policy will affect your research or how to use MBECT, please don't hesitate to contact them at 998-6880 or email at





NCT Information Reminder

The Centers for Medicare and Medicaid Services (CMS) has issued a new rule that effective January 1, 2014, it will be mandatory to report the registration number (NCT) on claims for items and services provided in clinical trials.  Without the NCT number, bills will be denied. 

 Please submit any questions to or visit the Regulatory Affairs Website for Clinical Trials Information.

Office of Research
The Clinical Research Calendar Review & Analysis Office is part of the Office of Research, where our mission is to foster an environment of innovation and efficiency that serves the U-M Medical School community and supports biomedical science from insight to impact.