Helpful tips and information
This is a follow up to a previous newsletter regarding the contact information to obtain a CDM code for an investigational device.
1. Contact email:
When making your initial request to the CDM team, please provide the following in your email:
- HUM Number
- Research MRN
- PI name/ Study Title
- Cost center
- Name of Device
- Location of where the procedure will occur (e.g. CVC, UH, etc.)
- IDE number and documentation
- Medicare Administrative Contract
(MAC) letters are to be sent, if applicable to the study
- Cost: free or cost of investigational device
- Please include a department or individual who would also need to be informed of the CDM code being created (if necessary).
The process of creating a CDM/EAP code and pushing the code into MiChart is about 7 business days. Once it is available, the CDM team will inform the contact person initiating the request.
2. Once the CDM code has been obtained and is active, you will need to submit an amendment in eRRM. Please make the change to the billing calendar in MBECT and locate the CDM/EAP code that was assigned to the device and add it to the billing calendar. Also, include a note that states the name of the device. You will then remove the Study Device Investigational from the billing calendar.
Obtaining a Charge Description Master (CDM) Number
Clinical Research Diagnosis Coding
The billing process performed by Revenue Cycle Research Billing allows for the V70.7 to be added by their specially trained billers when the code is appropriate.
- DO NOT report V70.7 (Exam of participant in clinical trial) for unhealthy patients
- DO report the signs and symptoms or chief complaint (reason for visit) for unhealthy patients
- Exception: Use V70.7 for healthy subjects participating in a clinical trial