The NYAP3103: Voucher Deletion Report is now available to agencies in SFS Production. This report may be filtered by deletion date range, voucher style (regular, adjustment, etc.) or other criteria. The result set is all deleted vouchers depending upon the filter criteria entered. A presentation is posted on the Supplemental Training Presentations page of the SFS website that reviews key items in this report. Click the link above to access the NYAP3103 presentation.

The SFS Program has removed Agency access to several elements in the Receivables Maintenance folder in SFS Production. These elements were NOT being used by agencies, and the SFS Program is not supporting these elements at this time. The Maintenance Worksheet and Transfer Worksheet folders remain; the applicable SFS roles to use these elements are AR Preparer, AR Approver, and AR Setup. This change should have no Agency impact; users will simply notice fewer items in the Receivables Maintenance folder view now. Click the link above for full information, including a screen shot.

The NYGL0442: Fringe Benefit / Indirect Cost Ledger report was recently updated in SFS Production. The SFS Program noted a defect in the updated report, which is being fixed; we will notify agencies when the revised report moves to Production after testing of the fix is successfully completed. In addition, some agencies have reported that fund code is missing from the report. Please note that fund code is NOT missing from this updated report; it is now in a different location, appearing after the words "Beginning Fund Total" and "Ending Fund Totals." Contact the SFS Help Desk with any questions.

OSC's Bureau of State Expenditures (BSE) issued Accounts Payable Advisory 28: Internal Controls Certification on 5/13/13. It addresses certifying controls over an Agency's payment process, per the requirements in the New York Codes, Rules and Regulations, and references the relevant section of OSC's Guide to Financial Operations (GFO).

OSC BSE also issued Accounts Payable Advisory 29: Taxable Travel on 5/13/13. It states that an employee's official station should, in virtually all cases, be the employee's tax home, addresses the tax consequences associated with an incorrect official station designation, and references the relevant section of the GFO.

Click the links above to access these AP Advisories for full information.

The following new / updated / revised items are posted to the SFS website:

• Revised Job Aids (posted 5/17):
• JAA-AP000-013 (Correcting Voucher Build Errors)
• JAA-AP205-024 (PCard and NET Card Reconciliation Voucher Reset)
• JAA-AP000-010 (Correction of Vouchers Related to a Purchase Order Following a Payment)
• New Job Aid: JAA-AP210-021 (Correcting a Reconciliation Voucher with a Negative Gross Amount) (posted 5/17)
• Bulletin: Unused Items Removed from Receivables Maintenance Folder in SFS (posted 5/17)
• Updated OGS list of Master Contract VARs (posted 5/17)
• Revised 5/1 Agency Checkpoint Conference Call presentation (posted 5/16)
• Revised Job Aids (posted 5/16):
• JAA-ROA210-007 (Entering a Refund of Appropriation (ROA) Against a Rollover Purchase Order (PO) Line)
• JAA-EDA201-004 (Entering and Maintaining Employee Organizational Data)
• New Job Aids (posted 5/16):
• JAA-AP205-023 (Entering a Credit Memo Against a Closed Purchase Order (PO))
• JAA-AP205-025 (Entering a Credit Memo Against a Rollover Purchase Order (PO) Line)
• 5/1 Agency Checkpoint Conference Call Notes (posted 5/15)
• 4/24 Agency Checkpoint Conference Call Notes (posted 5/15)
• 5/7 Bulkload User Group Meeting presentation (posted 5/14)
• Revised Quick Start Guides (posted 5/14)
• Bulkload File Extracts
• Workflow Administrator Tips
• 5/15 Agency Checkpoint Conference Call Agenda (posted 5/14)
• New Job Aid: JAA-ROA210-006 (Entering a Refund of Appropriation Against a Closed Purchase Order) (posted 5/14)
• Revised Bulkload Agency Interface Layouts for Future Release (posted 5/10)
• Updated Accounting Codes Extract File (posted 5/10)
• New Job Aid: JAA-PO000-017 (Releasing Encumbrance on Partially Vouchered PO) (posted 5/10)
• Bulletin: SFS Honored by the State Academy for Public Administration (posted 5/10)
• Bulletin: New EDA Managed Content Area in SFS Production on 5/13 (posted 5/10)
• 5/8 Agency Checkpoint Conference Call presentation (posted 5/9)
• Updated User Support Contact List (posted 5/9)
• 4/17 Agency Checkpoint Conference Call Notes (posted 5/9)
• 5/14 Travel and Expense User Group Meeting Agenda (posted 5/8)
• 5/13 GL/KK User Group Meeting Agenda (posted 5/8)
• 4/9 Travel and Expense User Group Meeting Notes (posted 5/8)
• 5/8 Agency Checkpoint Conference Call Agenda (posted 5/7)
• 5/9 Grants User Group Meeting Agenda (posted 5/7)
• 5/9 Procure-to-Pay User Group Meeting Agenda (posted 5/7)
• 4/24 Agency Checkpoint Conference Call presentation (posted 5/7)
• Updated Job Aids (posted 5/6):
• JAA-EDA201-005 (Maintaining Data Integrity Using Queries)
• JAA-EDA201-006 (Performing Mass Updates (Future Phase Agencies))
• Revised Quick Start Guide: Outbound File Extracts (posted 5/6)

Click the link above to access the Latest Web Updates page of the SFS website. Be sure to check this page often, as new items are posted daily.

Contact feedback@sfs.ny.gov with any questions. 

Thank you.