The NYGL0442: Fringe Benefit / Indirect Cost Ledger report was recently updated in SFS Production. The SFS Program noted a defect in the updated report, which is being fixed. The revised report will be moved to Production as soon as testing of the fix is successfully completed. In addition, some agencies have reported that fund code is missing from the report. Please note that fund code is NOT missing from this updated report; it is now in a different location, appearing after the words "Beginning Fund Total" and "Ending Fund Totals." Contact the SFS Help Desk with any questions.

The NYAP3103: Voucher Deletion Report is now available to agencies in SFS Production. This report may be filtered by deletion date range, voucher style (regular, adjustment, etc.) or other criteria. The result set is all deleted vouchers depending upon the filter criteria entered. A new Job Aid for using this report will be posted to the SFS website shortly. Refer to the 5/1 Agency Checkpoint Conference Call presentation, slides 7-11, for more information on the NYAP3103 report including screen shots.

OSC's Bureau of State Expenditures (BSE) issued Accounts Payable Advisory 28: Internal Controls Certification on 5/13/13. It addresses certifying controls over an Agency's payment process, per the requirements in the New York Codes, Rules and Regulations, and references the relevant section of OSC's Guide to Financial Operations (GFO).

OSC BSE also issued Accounts Payable Advisory 29: Taxable Travel on 5/13/13. It states that an employee's official station should, in virtually all cases, be the employee's tax home, addresses the tax consequences associated with an incorrect official station designation, and references the relevant section of the GFO.

Click the links above to access these AP Advisories for full information.

On Monday 5/13, the SFS Program launched new functionality that will enable Employee Data Administrators (EDAs) to download a listing of Agency EDAs directly within the SFS. The new EDA managed content area in SFS Production will allow the SFS Security Team to share a current listing of EDAs in a secure online location. This will be helpful when coordination of activity between agencies is needed, in situations such as:

• A user's former Agency is blocking the user's new Agency from adding security access for the user;
• The lack of an EDA update at a user's new Agency is causing workflow to route in error to the prior Agency Supervisor.

Click the link above for full information, including the EDA list refresh schedule.

The following new / updated / revised items are posted to the SFS website:

• Revised 5/1 Agency Checkpoint Conference Call presentation (posted 5/16)
• Revised Job Aids (posted 5/16):
• JAA-ROA210-007 (Entering a Refund of Appropriation (ROA) Against a Rollover Purchase Order (PO) Line)
• JAA-EDA201-004 (Entering and Maintaining Employee Organizational Data)
• New Job Aids (posted 5/16):
• JAA-AP205-023 (Entering a Credit Memo Against a Closed Purchase Order (PO))
• JAA-AP205-025 (Entering a Credit Memo Against a Rollover Purchase Order (PO) Line)
• 5/1 Agency Checkpoint Conference Call Notes (posted 5/15)
• 4/24 Agency Checkpoint Conference Call Notes (posted 5/15)
• 5/7 Bulkload User Group Meeting presentation (posted 5/14)
• Revised Quick Start Guides (posted 5/14)
• Bulkload File Extracts
• Workflow Administrator Tips
• 5/15 Agency Checkpoint Conference Call Agenda (posted 5/14)
• New Job Aid: JAA-ROA210-006 (Entering a Refund of Appropriation Against a Closed Purchase Order) (posted 5/14)
• Revised Bulkload Agency Interface Layouts for Future Release (posted 5/10)
• Updated OGS list of Master Contract VARs (posted 5/10)
• Updated Accounting Codes Extract File (posted 5/10)
• New Job Aid: JAA-PO000-017 (Releasing Encumbrance on Partially Vouchered PO) (posted 5/10)
• Bulletin: SFS Honored by the State Academy for Public Administration (posted 5/10)
• Bulletin: New EDA Managed Content Area in SFS Production on 5/13 (posted 5/10)
• 5/8 Agency Checkpoint Conference Call presentation (posted 5/9)
• Updated User Support Contact List (posted 5/9)
• 4/17 Agency Checkpoint Conference Call Notes (posted 5/9)
• 5/14 Travel and Expense User Group Meeting Agenda (posted 5/8)
• 5/13 GL/KK User Group Meeting Agenda (posted 5/8)
• 4/9 Travel and Expense User Group Meeting Notes (posted 5/8)
• 5/8 Agency Checkpoint Conference Call Agenda (posted 5/7)
• 5/9 Grants User Group Meeting Agenda (posted 5/7)
• 5/9 Procure-to-Pay User Group Meeting Agenda (posted 5/7)
• 4/24 Agency Checkpoint Conference Call presentation (posted 5/7)
• Updated Job Aids (posted 5/6):
• JAA-EDA201-005 (Maintaining Data Integrity Using Queries)
• JAA-EDA201-006 (Performing Mass Updates (Future Phase Agencies))
• Revised Quick Start Guide: Outbound File Extracts (posted 5/6)
• 4/11 Procure-to-Pay User Group Meeting Notes (posted 5/2)
• 4/17 Agency Checkpoint Conference Call presentation (posted 5/2)
• 4/10, 4/3, 3/27 and 2/27 Agency Checkpoint Conference Call Notes (posted 5/2)
• 4/9 Bulkload User Group Meeting Notes and presentation (posted 5/1)
• Bulletin: Chartfield Clearing Account Updates Needed (posted 5/1)
• New Job Aid: JAA-AP205-024 (PCard and NET Card Reconciliation Voucher Reset) (posted 5/1)

Click the link above to access the Latest Web Updates page of the SFS website. Be sure to check this page often, as new items are posted daily.

Contact feedback@sfs.ny.gov with any questions. 

Thank you.