The SFS Team was honored with a Team Award of Merit by the State Academy for Public Administration (SAPA) for working in collaboration with OSC, DOB and agencies to create, implement and complete a successful first year of operations in the SFS. The award recognizes those individuals and teams in government who have demonstrated leadership and excellence that go "above and beyond" in service to the citizens of New York State. Click the link above to read the letter from the SFS Governance Board.

On Monday 5/13, the SFS Program will launch new functionality that will enable Employee Data Administrators (EDAs) to download a listing of Agency EDAs directly within the SFS. The new EDA managed content area in SFS Production will allow the SFS Security Team to share a current listing of EDAs in a secure online location. This will be helpful when coordination of activity between agencies is needed, in situations such as:

• A user's former Agency is blocking the user's new Agency from adding security access for the user;
• The lack of an EDA update at a user's new Agency is causing workflow to route in error to the prior Agency Supervisor.

Click the link above for full information.

The ERT (PRFCAS) Tumbleweed server will be unavailable starting at 8:00 AM on Wednesday 5/15 to allow OSC Internet Services to perform an upgrade.

• Agencies will be unable to submit bulkload files to the PRFCAS testing environment while the server is down.
• Agencies should pull any extract files generated from PRFCAS on the night of Tuesday 5/14 before 8:00 AM on Wednesday 5/15 if they need the information in these files timely.
• Service is expected to be restored in the afternoon on 5/15. At that point agencies can resume bulkload testing in PRFCAS, and any extracts that have not been downloaded will be available for pickup.

Contact the SFS Help Desk with any questions.

Agencies need to update their chartfield clearing accounts related to credit cards, prompt payment interest charged to Exempt Funds, and AP Prepaid to reflect the new budget year. In addition, some of the appropriations will lapse on June 30, 2013. The clearing accounts are Purchasing, Travel and AP related configurations located in GL.

Attached to an e-mail sent to selected agencies on 5/1 was a spreadsheet template that will allow agencies to update all of these clearing accounts by submitting the spreadsheet in one incident to the SFS Help Desk. Agencies that received the e-mail should complete the portion of the spreadsheet that applies to their Business Unit(s), and submit it to the SFS Help Desk by Wednesday 5/15/13.

Click the link above for full information, including special conditions for PCard / NET Card and TCard clearing account string updates.

The following new / updated / revised items are posted to the SFS website:

• Revised Bulkload Agency Interface Layouts for Future Release (posted 5/10)
• Updated OGS list of Master Contract VARs (posted 5/10)
• Updated Accounting Codes Extract File (posted 5/10)
• New Job Aid: JAA-PO000-017 (Releasing Encumbrance on Partially Vouchered PO) (posted 5/10)
• Bulletin: SFS Honored by the State Academy for Public Administration (posted 5/10)
• Bulletin: New EDA Managed Content Area in SFS Production on 5/13 (posted 5/10)
• 5/8 Agency Checkpoint Conference Call presentation (posted 5/9)
• Updated User Support Contact List (posted 5/9)
• 4/17 Agency Checkpoint Conference Call Notes (posted 5/9)
• 5/14 Travel and Expense User Group Meeting Agenda (posted 5/8)
• 5/13 GL/KK User Group Meeting Agenda (posted 5/8)
• 4/9 Travel and Expense User Group Meeting Notes (posted 5/8)
• 5/8 Agency Checkpoint Conference Call Agenda (posted 5/7)
• 5/9 Grants User Group Meeting Agenda (posted 5/7)
• 5/9 Procure-to-Pay User Group Meeting Agenda (posted 5/7)
• 4/24 Agency Checkpoint Conference Call presentation (posted 5/7)
• Updated Job Aids (posted 5/6):
• JAA-EDA201-005 (Maintaining Data Integrity Using Queries)
• JAA-EDA201-006 (Performing Mass Updates (Future Phase Agencies))
• Revised Quick Start Guide: Outbound File Extracts (posted 5/6)
• 4/11 Procure-to-Pay User Group Meeting Notes (posted 5/2)
• 4/17 Agency Checkpoint Conference Call presentation (posted 5/2)
• 4/10, 4/3, 3/27 and 2/27 Agency Checkpoint Conference Call Notes (posted 5/2)
• 4/9 Bulkload User Group Meeting Notes and presentation (posted 5/1)
• 5/1 Agency Checkpoint Conference Call presentation (posted 5/1)
• Bulletin: Chartfield Clearing Account Updates Needed (posted 5/1)
• New Job Aid: JAA-AP205-024 (PCard and NET Card Reconciliation Voucher Reset) (posted 5/1)
• 5/1 Agency Checkpoint Conference Call Agenda (posted 4/30)
• Revised Job Aid: JAA-CN201-002 (Creating a Contract Revision) (posted 4/29)
• 5/2 Revenues User Group Meeting Agenda (posted 4/29)
• 4/4 Revenues User Group Meeting Notes (posted 4/26)
• Updated Commodity Code to Account Mapping (posted 4/26)
• Revised Job Aid: JAA-AP210-020 (Paying an Interagency Bill) (posted 4/26)
• Updated Quick Start Guide: Validations for Interagency Billing and Related Vouchers (posted 4/25)
• Validations for Interagency Billing and Related Vouchers presentation (posted 4/25)
• Bulletin: Changes to AR and Billing Modules to Ensure Proper Accounting Practices (posted 4/25)
• Bulletin: All Agencies: New Security Role, and ASA Validation Needed (posted 4/25)
• New Job Aid: JAA-PO000-016 (Purchase Order Rollover Overview) (posted 4/23)

Click the link above to access the Latest Web Updates page of the SFS website. Be sure to check this page often, as new items are posted daily.

Contact feedback@sfs.ny.gov with any questions. 

Thank you.