November 2012
 In this issue:
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The Thanksgiving Edition
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Managed IT Services
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Working Securely from Hot Spots
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Wireless: How Reliable?
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Worth a Click!
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Quote and Cartoon
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Archives
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Automatically Sort Email
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Create a Reusable Header
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Business Continuity Tip
● Worth a Click!

 

You cannot do a kindness too soon because you never know how soon it will be too late.

~ Ralph Waldo Emerson

● Archives:Click here to view past editions of our newsletter.

Automatically Sort Incoming Email with the Create Rule Feature in Outlook 2010

When you receive a lot of email, your inbox can get cluttered and difficult to navigate. Thankfully, you can use the Create Rule feature in Outlook 2010 to sort your incoming email by sender. Here are the steps to set up a rule in Outlook 2010 that will automatically put incoming mail from a particular sender into a specific folder:

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The Thanksgiving Edition. . .

It’s easy to let Thanksgiving go by as the day for food, football, and the precursor to Black Friday, but we’re really missing out if we do. We had a mind numbing election season, the jobless rate stinks, business isn’t the greatest in a lot of areas, and we have financial disaster looming in our future. Sometimes, it all looks pretty bleak. But then there’s Thanksgiving. And we have so much to be thankful for. We wanted to take this small segment of our newsletter to share some of the things that we here at Infinity are thankful for.

We’re thankful for a kind and merciful Creator, who loves us without exception, and who has made a way for us to know Him and be with Him. We’re thankful for our families, both that are with us still and who’ve passed on. We’re thankful for our country, which even with all of its problems and concerns is still the greatest place on earth to live. We’re thankful for our military, who have willingly sacrificed their lives for over two hundred years that we might live in freedom. We’re thankful for our team, who work faithfully to make our business a success. We’re thankful for our company, which has seen success and growth even in a poor economy. We’re thankful for our clients, many of whom have become personal friends, and without whom there would be no company. We’re thankful for our vendors, who provide quality products and services so that we can serve our customers. We’re thankful for our community, where both our business and our families have thrived safely. We realize that the things we have to be thankful for outnumber the things we have to be worried about by such a large margin if we just open our eyes and look.

We hope you find lots to be thankful for as well, and that you enjoy a happy, safe, and bountiful Thanksgiving holiday.

Chuck Brown
CEO
7 Advantages of Managed IT Services
by Chase Moritz, Heartland Technology Solutions

Many small to mid-sized organizations are turning to Managed Service Providers (MSPs) to help alleviate some of the strain on their internal IT resources, or take over the management of their network all together.

There are quite a few benefits to partnering with an MSP, from improved reliability to a better understanding of assets, which are all valuable in their own right. These are a few that top the list for most organizations considering some form of Managed IT Services. . .

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8 Tips for Working Securely from Wireless Hot Spots
 reprinted with permission from Microsoft at Work

Wireless (also known as Wi-Fi) hot spots, are changing the way people work. These wireless local area networks (WLANs)provide high-speed Internet connections in public locations (and at home). You can access them with a wireless-ready mobile PC, such as a laptop, netbook, smartphone, or any other mobile device equipped with a wireless card.

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Wireless: How reliable do you need it to be?

In this final post of our "Is Consumer Grade enough for your business?" series we'll look at the difference in Wireless solutions.

Wireless isn't really in the same category of Computers, Operating Systems, or Firewalls. It probably isn't a necessity for you to have wireless capabilities for your business to continue operations. It is however becoming more and more common in small businesses across the country and more people are beginning to rely on it in order to get their job done more effectively or conveniently.

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How to Use Building Blocks to Create a Reusable Header

The Building Blocks feature was first introduced in Microsoft Word 2007 and is often overlooked.  This feature is very useful for maintaining consistent design in your documents.  You can use Building Blocks to create headers, footers, cover pages, and tables that can be reused whenever you need them.

A reusable header can come in handy in many ways, such as creating a company letterhead.  Here are the steps to create a reusable header:

1. Go to the Insert tab.
2. Click Header.
3. Choose Blank.
4. Type the text you want as your header and format it however you would like.
5. Select all text in the header after it is formatted.
6. Go back to the Insert tab.
7. Click Header again.
8. Click “Save Selection to Header Gallery. . ” at the very bottom of the gallery.
9. Name your header in the Create New Building Block dialog box that appears.
10. Click OK.

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Business Continuity Tip
 5 Simple Steps to
Prepare Your Business

Sometimes the most obvious things you can do to prepare are the ones that are most commonly overlooked. Here are 5 simple steps you can take to prepare. Set aside a few minutes and you will have these knocked off your list in no time.

● Practice your evacuation plan – Click here for a list of suggested items you should take with you during an evacuation.
● Schedule a CPR class for the company – The Red Cross offers a variety of classes across the country. Click here to find a class near you.
● Check the status of your fire extinguishers – Click here for some tips from FEMA on how to use and maintain your fire extinguishers.
● Restock your first aid kit – What should be in your kit? Click here for a printable itemized list.
● Test your Emergency Alert System – Whether you use a phone tree or Agility's alert notification tool, work out the kinks now so you will be ready when disaster strikes.

Infinity, Inc. |  4131 Ogeechee Road, Suite 127  |  Savannah, GA 31405  |  912-650-1816