February 2016 Volume 8 Issue 6
Remind Me: How Do I Get Books During the Library Renovation? 

Now that the building is closed to the public, search IUCAT and when you find a book or item that you want delivered, click the red Request This button.  You will be directed to a login screen; choose the IPFW Login button.  After logging in, the book information will automatically fill a request form.  Use the dropdown to choose the library where you want to pick up the item (Helmke Library) and click the Request Delivery button.  An e-mail will be sent to your IPFW e-mail address when the item is available for pick-up in the Library Services Center.

During the renovation, reference books, journals, and other non-circulating material may be checked out.  These items will not generate with the Request This button in IUCAT; instead, use the Retrieval Request form to place your request.  Indiana residents who are not affiliated with IPFW may also use this form to request books and other materials.  An e-mail will be sent to your IPFW e-mail address when the item is available for pick-up in the Library Services Center.

For items that the Helmke Library does not own, the Document Delivery Service is available to IPFW students, faculty and staff.

Another question that we are hearing is "When can I pick up my book?"  We will attempt to get Helmke Library material to you within 24 hours, but it may take longer.  Because of the construction, we are allowed to enter the building to retrieve books only twice a day: from 8 - 9am and after 4pm.  There may also be times when we cannot physically get to an area in the Library because of the construction.  If we anticipate a delay in physically retrieving your request, we will forward it to another library.

For more information about getting library material during the building renovation, visit our Accessing Materials During the Helmke Library Refresh site.

March 15 Deadline for Special Needs Grant Application
Special Needs Grants, funded from the library's endowment, are for the purchase of library materials - print or non-print - which cannot be purchased through the usual library acquisition processes. These grants support the need for library materials for undergraduate and graduate education such as new courses or programs, to address collection deficiencies, and to maintain existing collection strengths.
For each proposal, the limit is $3,000. One caveat is that materials are a one-time purchase only; no subscriptions or recurring costs can be funded with a Special Needs Grant.
The Senate Library Subcommittee evaluates applications and recommends to the Library Dean those that are selected for funding. Proposals may be partially funded.
The request should be prepared in collaboration with the liaison librarian assigned to your department. Applications should be submitted to your liaison librarian no later than Tuesday, March 15, 2016.
For more information and the application form: http://library.ipfw.edu/about/policies/special-needs-grants.html.
Student Research and Creative Endeavor Symposium: March 30, 2016
Over 100 students have registered for the symposium and many have attended the workshops on preparing and designing an effective poster. Thank you to the faculty who volunteered as panelists at the workshops and thanks to John Nicklin of Studio M and his staff who will work with students to design and produce the poster.

Thanks also to faculty who have submitted their names to be considered for judges at the Symposium. If you are interested in being a judge at the Symposium, contact Tina Gasnarez in the Office of Sponsored Programs.
Plan to visit the Symposium on March 30, 9am-3pm, Walb Classic Ballroom.
Renovation News and Library Refresh Site 
The building renovation (January-December 2016) is proceeding according to schedule and following weeks of demolition, some big changes are already evident: the second floor Learning Commons study rooms are being framed, the attractive bulkhead highlighting the Learning Commons desk is in place and several inches of concrete were removed to open up a stairwell on the second floor for the connecting stairs from the first floor.

This video of a satellite dish coming off the Library roof is a lot of fun. Watch for more proof of progress on Facebook and on the Refresh site.
University Archives Treasures
by Timothy Leonard, Archives Intern* 
Over the years, Helmke Library has received numerous donations of a wide variety of materials.  Not all donations offered are suitable for the Library or the University Archives but some items have been accepted due to their unique nature.  One particular collection, received during the tenure of a previous University Archivist, was re-discovered in the archives during preparation for the renovation.  The box contain a variety of manuscripts from the 16th, 17th, 18th, and early 19th century.
While there may have been documentation at one time to indicate the donor(s), due to multiple moves of the archives, there is no definitive information about the donor or collection available now.  However, it appears that some of the items were once on display in the library; 20 description cards match items in the box.  Three of the cards, for documents from England, state: "Given by Mr. Marshall Harry."  It's not known who Mr. Marshall Harry was or his connection with IPFW.

Items include personal letters and collections of business and government documents including a letter from the Scottish poet Mrs. Grant of Laggan, documents of the Prime Minister George Cunning and a collection of signatures from Dukes and Earls. The majority of the contents include a stamp with the arms and motto of the Earl Fortescue which signify that the documents were part of the Earl's personal collection. A library intern is categorizing and inventorying the contents in the box and transcribing the personal letters. The documents provide a window into how business transpired through correspondence, how government events were documented, and how individuals received personal documents from different county Registrars (wedding licenses, death certificates, and early forms of work visas). Contact Denise Buhr, interim University Archivist, for more information.
*Timothy Leonard is a graduate student in the Department of English and Linguistics who will graduate in May 2016 with a Master's Degree in English Literature. He will attend Louisiana State University in fall 2016 to pursue a Master's in Library and Information Science with specializations in Archival Studies and academic librarianship.
Spring Break Hours, March 5-13, 2016 
While some of our student employees are going to warm places like Florida and Cuba, most of us are staying right here in Indiana during Spring Break.  Visit us in the Library Services Center inside the front doors of the library.

March 5 - 13, 2016
Saturday:  8:30 am - 5:30 pm
Sunday:  noon - 9:00 pm
Monday - Thursday:  8:00 am - 9:00 pm
Friday:  8:00 am - 6:00 pm
Saturday:  8:30 am - 5:30 pm
Sunday:  noon - 9:00 pm
Fall Finals in the Helmke Library 
Helmke Library was open 24/7 the week before finals and finals week as a last hurrah before the renovation started.  The doors were unlocked at 8:00 am on Monday, December 7, 2015 and were not locked until 6:00 pm Friday, December 18, 2015.  During those twelve days, 23,367 people visited the library.  

Fall 2015 24/7 visitors
Spring 2015
Fall 2014

Our thanks to ISPGA and Vice-Chancellors George McClellan and David Wesse for providing funding to keep the library open, IPFW University Police for providing security and the library staff who worked overnight shifts.

The Library is working with Student Life and Leadership to provide a 24/7 study space and activities for Spring semester Finals Week. Watch for more details.

Visit the Helmke Highlights archives 


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