Meadowlakes Webworm Control Coop The Coop's Board of Directors gathered on April 11th for the first meeting of 2016. The Board met to debrief the results of last year's operations as well as solidify plans for 2016. The meeting was attended with all Directors in attendance plus a representative for Americas Best Pest Control. Summary of Last Year - During the week of June 23rd The Coop conducted one general spray of Meadowlakes pecan trees. The spray was in response to an aggressive outbreak of webworms which started in the general vicinity of the intersections of Meadowlakes Drive with Mahan and Columbine streets and proceeded in a westerly direction. In all 1369 trees were sprayed (201 of which were hand sprayed) over a 4 day period. Spraying 1369 trees is 83 percent of the total number of pecan trees in Meadowlakes. Results of the spray were excellent. The outbreak was stopped "cold" and no new "webs" were observed for the remainder of the year. Billing and Spray Plans for 2016 - The Board finalized plans for forward billing of potential sprays that may be needed in 2016. Given the mild winter recently experienced and the unusually wet weather conditions experienced so far this year, the Board adopted a plan to bill each property for funds needed to cover the potential of 2 sprays. Member carryover credits from 2015 will be applied as usual to offset the amount of new monies owed. Members should expect to see billing letters about May 1st and If not received within a few days thereafter, please let us know by email or by contacting Jack Tibbitts (830) 798-1628 or John Aaron (830) 613-9715. Directors - All current Directors agreed to continue service for an additional term, providing volunteer service of support to the Coop Board activities as well as "worker service" during actual spray operations. The current directors are: John Aaron-President; Bob Brown-Vice President; Larry Latshaw- Secretary; Jim Tolles- Director at Large, and Jack Tibbitts-Treasurer. Annual Report & Member Meetings -Experience with the last 2 Annual Meeting suggest that spray program operations have matured to a level of being routine, generally being issue free with little Member interest in attending an Annual Member Meeting. For example, in 2014 there were no Members in attendance followed by 2015 where only 2 Coop members attended with no issues being raised at the meeting. Based on this experience, the Board adopted a new procedure for calling Annual Meetings. Instead, the Coop will prepare a written report near the beginning of each year which will contain: A summary of activities of the prior year; an EOY financial report; any related financial and business items of note including any changes to the Board of Directors. The Report Package will be delivered electronically via emailing each Member at the Member's email address of record. A brief report will be published in the City's weekly newsletter. If needed, Members may request a meeting be held, and if a fair sized number of such requests are made, the Coop will schedule an Annual Meeting of Members. Meeting requests must be made in writing (letters delivered to City Hall) or preferably by emailing request to the Coop using webworm_coop@nctv.com as the email address. The Board believes that conducting business in this manner will result in a wider and much improved way of keeping the Coop Members informed on the plans, progress and activities of the Coop. This year's report will be emailed out in the next two days to all Members email addresses on record. For those who do not use email, a copy of the report may be obtained by contacting the undersigned. In addition to called meetings, an individual Member may also contact the Coop any time to obtain information or identify issues that need to be addressed. And finally, we appreciate the many Coop Members who have supplied email addresses. Currently we have email addresses covering about 250 Member properties, leaving about 150 properties not yet covered. For those who have not provided an address you may do so by emailing Webworm_Coop@nctv.com or by including your email address on the billing form you return to the Coop. The Coop will take all reasonable care to protect your address from general exposure or for any use other than for conduct of Coop business. Yours truly, John Aaron - President (830) 613-9715
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