News from Benefits, Inc.

January 2016
Welcome to the Benefits, Inc. Newsletter!


 

 

 

 

Happy New Year!  The new year sparks excitement as businesses and individuals establish new goals and ideas for improvement.
 
2016 will be a year of both change and consistency.  It's an election year, and a leap year.  Coincidentally, it's also the year of the monkey.  At any rate, a change will occur.
 
The Super Bowl will turn 50, and the Bengals are already eliminated from the playoffs.  Timeless consistency.
 
Easter is early, and El Nino is back.  Hopefully , both will contribute to a short and warm winter.
 
The new year also brings updated compliance regulations which are addressed in this month's newsletter. 
 
Please be mindful of these changes as they affect you during 2016.
 
We hope you and your family, and work family, have a safe and prosperous year in 2016.
  
Kevin Smith and Tim White
 
IRS Compliance Update - Notice 2015-87

On Wednesday, December 16, 2015, the IRS released Notice 2015-87 that provided some new information and clarifications about how the ACA's market reforms affect group health plans. A few key items discussed are the affordability safe harbors, penalties and how to determine hours of service. 

Affordability Safe Harbors
While the subsidy calculation used by the Exchanges to determine eligibility has been indexed for inflation since they opened, the same indexing hadn't applied to the affordability safe harbor that employers are required to use. This update allows employers to use the indexed percentages as well when determining their affordability under the Employer Mandate beginning in 2015. The indexed percentage for plan years beginning in 2015 is 9.56 percent. For plan years beginning in 2016, employers can use 9.66 percent to determine whether their coverage is affordable. It will continue to be indexed in subsequent years. 

Employer Mandate Penalties
The IRS also confirmed the official, indexed penalties under the Employer Mandate for 2015 and 2016. For 2015, the Part A penalty, assessed if an employer fails to offer coverage to at least 70 percent of its full-time employees is $2,080 and the Part B penalty, a failure to offer coverage that is both minimum value and affordable to full-time employees, is $3,120. For 2016, the Part A penalty is $2,160 (and the requirement returns to the standard offer of coverage to at least 95 percent of the employers full-time employees) and the Part B penalty is $3,240. 

Hours of Service
A few gaps in the "hour of service" definition were also clarified. Hours of service don't need to be credited in scenarios where an employee is receiving compensation while out on workers' compensation leave, or if they're receiving compensations solely from a disability payout. This clarification, however, doesn't change the requirement to still credit hours for employees on FMLA. 

Employees of Organizations that Service Educational Institutions
Employees of organizations that service educational institutions are now subject to the same rule requiring hours of service to be credited over summer break unless the employee has the ability to earn hours of service by performing their job duties for other types of clients. For instance, a cafeteria worker who's assigned to the educational sector would either need to be offered the ability to work for a different client during the educational institution's prolonged breaks, or be credited hours of service during such breaks.  

Applicable Large Employer (ALE) / Aggregated ALE Calculation for Government Entities
As described in the preamble for the Employer Mandate final regulations, the IRS confirmed that government entities may apply a reasonable, good faith interpretation of the employer aggregation rules when determining whether or not a government entity is an ALE or ALE member and subject to the employer shared responsibility provisions and reporting requirements. 

Health Savings Account (HSA) Contributions for Individuals Receiving VA Benefits 
Individuals receiving Veterans Affairs (VA) benefits may make HSA contributions if the medical benefits consist solely of: disregarded coverage, preventive care or hospital care of medical services under any law administered by the Secretary of Veterans Affairs for service-connected disability. Any veteran with a disability rating would be considered eligible to contribute to an HSA. 

Health FSA Carryovers
If a plan allows for a Health FSA carryover, the employer can require that the employee must participate in the Health FSA for that next year in order for the funds to carry over. If an employee doesn't elect to participate in the Health FSA the following year, any remaining funds would be forfeited. Again, this is allowed, but not required. If this provision is made, however, it would allow employees who wish to contribute to an HSA during the next year to do so without the automatic roll-over provision disqualifying them from contributing to the HSA. 

Health FSA Carryovers and COBRA
If an individual carried over unused funds into the new plan year and is then terminated from coverage and offered COBRA, COBRA premiums cannot be charged for the carryover amounts in the Health FSA. For example, if an employee carried over $500 into the new year, had elected $2,500 in that new year and hadn't used any of the funds prior to their termination, COBRA premiums could only be charged on the $2,500 that was elected in the current plan year, although the $500 that was carried over would also be available if the employee elects COBRA for the Health FSA. 

Relief Relating to Employer Reporting
Finally, the IRS also reiterated that relief will be granted to ALEs who show that a good-faith effort was made to properly complete the reporting required under §6056. This doesn't mean that penalties will not still be assessed for the failure to provide coverage that meets the requirements under the employer mandate, but rather penalties will not be assessed for a failure to properly fill out the forms themselves. Again, employers would need to be able to show that they made a good-faith effort to properly compete the reports. 

Conclusion
This IRS notice provided some key clarifications that may require employers to adjust their plan operations. It is important that you review these items to determine how they will affect your current plan. We'll continue to keep you updated as clarifications and information arises. Please contact your broker at Benefits, Inc. with any questions.
 

 

 
Delays Announced for ACA Information Reporting Deadlines (Forms 1094 & 1095) and 'Cadillac Tax' on High-Cost Employer-Sponsored Health Coverage

Employers affected by two significant provisions of the Affordable Care Act (ACA) should take note of delays announced at the end of last month.

Deadlines Extended for 2015 ACA Information Reporting Requirements
IRS Notice 2016-4 extends the due dates for the 2015 ACA information reporting requirements under sections 6055 and 6056 of the Internal Revenue Code, as follows:
  • Forms 1094-B and 1095-B.Self-insuring employers that are not considered applicable large employers, and other parties that provide minimum essential health coverage, must file the first IRS information returns no later than May 31, 2016 (or June 30, 2016 if filing electronically), and furnish individual statements no later than March 31, 2016.
  • Forms 1094-C and 1095-C. Applicable large employers-generally those with 50 or more full-time employees, including full-time equivalents or FTEs-must file the first IRS information returns no later than May 31, 2016 (or June 30, 2016 if filing electronically), and furnish employee statements no later than March 31, 2016.
  • Note: Employers subject to both reporting provisions (generally self-insured employers with 50 or more full-time employees, including FTEs) will satisfy their reporting obligations using Forms 1094-C and 1095-C. Form 1095-C includes separate sections for reporting under each provision.
These extensions apply for calendar year 2015 only and have no effect on the requirements for other years or on the effective dates or application of the ACA "pay or play" provisions. Employers or other coverage providers that do not comply with these extended due dates may be subject to penalties.
 
Cadillac Tax Delay
A new law provides a two-year delay of the ACA's excise tax on high-cost employer-sponsored health coverage (commonly referred to as the "cadillac tax" and governed by Internal Revenue Code section 4980I). Prior to the delay, the 40% tax was set to take effect in 2018 and would generally be imposed on plans that cost more than $10,200 (for self-only coverage) and $27,500 (for family coverage). As a result of the new law, this tax will not be effective until 2020.

Be sure to visit our Health Care Reform section to stay on top of the latest Affordable Care Act updates.

Source:  HR360.com
 
New Standard Mileage Rates and Changes to Transportation Tax Benefits

The 2016 optional standard mileage rate used to calculate the deductible costs of operating an automobile for business purposes is now in effect. Separately, a new law creates permanent parity for certain qualified transportation benefits provided to employees, retroactive to 2015.

2016 Optional Standard Mileage Rates
As of January 1, 2016, the standard mileage rate for the use of a car (also vans, pickups or panel trucks) is 54 cents per mile for business miles driven. Use of the standard rate is subject to certain requirements and limitations explained in IRS Rev. Proc. 2010-51. Taxpayers always have the option of calculating the actual costs of using their vehicle rather than using the standard mileage rates. Additional information, including the basis reduction amounts for taxpayers choosing the business standard mileage rate, is available in IRS Notice 2016-1.


Permanent Parity for Qualified Transportation Fringe Benefits   
Federal law allows the exclusion of employer-provided "qualified transportation fringe benefits" from an employee's gross income, including transit passes and rides in a commuter highway vehicle between home and work. Under a new law, the monthly exclusion for combined commuter highway vehicle transportation and transit passes is made equal to the limitation for qualified parking, effective retroactively to taxable years beginning after December 31, 2014. Thus, for tax year 2015, an employer may generally exclude up to $250 per month each for transportation and qualified parking.


Additionally, for tax years after 2015, the monthly exclusion rate for combined commuter highway vehicle transportation and transit passes is adjusted to the same rate as that for qualified parking. As a result, for tax year 2016, the monthly limitations for transportation and qualified parking are each increased to $255.

For more on employer-provided transportation benefits, please visit our section on Fringe Benefits.
 

Source:  HR360.com
 

Further Guidance on ACA Compliance for HRAs and Employer Payment Plans

IRS Notice 2015-87 provides further guidance on the application of key market reforms of the Affordable Care Act (including the preventive services requirements and annual dollar limit prohibition) to certain health care arrangements, including employer payment plans and health reimbursement arrangements (HRAs). Under prior agency guidance, employer payment plans and most stand-alone HRAs do not comply with the ACA and therefore may be subject to a $100/day excise tax per applicable employee.

Employer Payment Plans
An "employer payment plan" is an arrangement under which an employer reimburses an employee for some or all of the premium expenses incurred for an individual health insurance policy, or uses its funds to directly pay the premium for an individual health insurance policy covering the employee.

 
Among other things, the IRS notice provides that an employer arrangement reimbursing the cost of individual market coverage offered under a cafeteria plan is an employer payment plan (whether or not funded solely by salary reduction or also including other employer contributions, such as flex credits), and cannot be integrated with the individual market coverage. Accordingly, such an arrangement will generally fail to satisfy the ACA market reforms applicable to group health plans. 

 
Health Reimbursement Arrangements
An HRA that is "integrated" with a group health plan-under either of two integration methods described in prior agency guidance-will comply with the ACA if the group health plan with which the HRA is integrated is compliant. Stand-alone HRAs (except for retiree-only HRAs and HRAs consisting solely of excepted benefits), and HRAs used to purchase coverage on the individual market do not comply with the ACA market reforms.
 
The IRS notice provides further guidance related to HRAs and integration, including clarifying that, subject to transition relief, an HRA is permitted to be integrated with an employer's group health plan only as to the individuals who are enrolled in both the HRA and the employer's group health plan. If an employee's spouse and/or dependents are not enrolled in the group health plan, the coverage of these individuals under the HRA cannot be integrated with the group health plan, and the HRA coverage generally will fail to meet the ACA market reform requirements.

Source:  HR360.com
 
Affordability and Penalty Thresholds Adjusted Under 'Pay or Play'

New IRS guidance clarifies certain aspects of the Affordable Care Act's "pay or play" provisions related to determining affordability of employer-provided coverage and calculating penalty amounts for calendar years 2015 and 2016.
 
Adjusted Affordability Threshold
Under the new guidance, the 9.5% threshold for determining whether employer-provided health coverage is affordable for purposes of "pay or play" (including for use of the affordability safe harbors) is adjusted to 9.56% for plan years beginning in 2015, and 9.66% for plan years beginning in 2016. Coverage will be considered affordable if the portion of the annual premium an employee must pay for self-only coverage does not exceed the applicable percentage of his or her household income.
 
The guidance also addresses how certain HRA contributions, flex credits, or opt-out payments are taken into account for purposes of determining whether an employer has made an offer of affordable minimum value coverage under an eligible employer-sponsored plan.
 
Adjusted Penalty Amounts
In addition, the new guidance confirms that for calendar year 2015, the adjusted $2,000 dollar amount used to calculate the penalty (for employers not offering coverage) is $2,080, and the adjusted $3,000 dollar amount (for employers offering coverage that is not affordable or does not provide minimum value) is $3,120. For calendar year 2016, the adjusted $2,000 dollar amount is $2,160, and the adjusted $3,000 dollar amount is $3,240.
 
Our Pay or Play Affordability and Penalty Calculators can help employers determine their potential liability.
  
Source:  HR360.com
 
5 Employee Retention Resolutions for the New Year

While employee retention may not immediately come to mind as you plan for the new year, it's important to recognize that employee turnover can have a significant impact on your bottom line. Now is a great time to make some employee retention resolutions that will pay off all year long:
  1. Hire Smart. Taking the time to draft job descriptions, recruit candidates, and interview thoroughly will pay off. You'll find employees who are a good fit for the position and the unique culture of your company or organization.
  2. Offer a Fair and Competitive Compensation Package. Know the norm for the position, your industry, and your area of the country. Do your research ahead of time as you hire employees and, to the greatest extent you can, offer an attractive benefits program, including items such as medical insurance, a 401(k) or other retirement savings plan, or even perks such as subsidized health club memberships.
  3. Mentor Your Employees and Offer Regular Feedback. Help your employees set goals and provide support to help them get there. This can include formal training as well as opportunities to participate in professional organizations or industry seminars. In addition, offer regular feedback throughout the year on performance rather than waiting for a formal review. Acknowledge employee achievements and contributions that go over and above regular job performance.
  4. Provide Leadership Opportunities and Foster Teamwork. Leadership opportunities are great motivators for empowering employees and increasing satisfaction. Give your employees the chance to take ownership of projects and to be engaged at higher, strategic levels when possible. You can also engage in formal team-building training at work, or coordinate outside opportunities such as a company softball league or recreational outings.
  5. Promote Work/Life Balance. Work-life balance can take the form of flexible work hours or even the ability to work at home for some positions. As you structure your paid time off policies, make sure to allot discretionary time that employees can use to manage personal issues, in addition to complying with applicable law.
While it may not be practical to implement all of these retention strategies at your workplace, anything you do to make employee retention a priority will pay off in a more engaged, satisfied, and loyal workforce. Our section on Retaining Employees offers additional strategies for increasing retention.
  
Source:  HR360.com
 
Issue: 1


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Benefits, Inc. is a full service employee benefits agency.  However we also offer Business Insurance, Work Comp, and Risk Analysis. 
  
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 today at 615-446-3303 for more information.
  
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