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Committee on Accreditation of Educational Programs
for the Emergency Medical Services Professions
In This Issue
Upcoming Events
2015
NOVEMBER 20
CAAHEP Board of Directors Conference Call
DECEMBER 3-5
Accreditation Update & Evaluating Student Competency Workshops, Chicago

2016
JANUARY 7 & 8
Accreditation Workshop, Orlando

JANUARY 20 & 21
CAAHEP Board of Directors Meeting, Tampa

FEBRUARY 5 & 6
CoAEMSP Board of Directors Meeting, San Diego
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News from the CoAEMSP
A COMMITTEE ON ACCREDITATION OF CAAHEP

NOVEMBER 17, 2015 
Online Registration Ends Nov 27!
CAAHEP Accreditation Update & Evaluating Student
Competency Workshop
 December 3-5, 2015 / CHICAGO, ILLINOIS

EMBASSY SUITES / O'HARE
5500 North River Road
Rosemont, IL (Chicago) 60018

Thursday, December 3, 8 am to 5 pm
Friday, December 4, 8 am to 5 pm
Saturday, December 5, 8 am to 3 pm

MORE INFORMATION

Register
Response to Findings Letter & Progress Reports Due Dec. 1
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Staff Contact: Karen Franks, karen@coaemsp.org; 214-703-8445, x111
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Do you have a progress report due December 1? Have you recently hosted a site visit and have a response to the site visit findings due December 1?

Be sure to submit it as a single PDF document to Karen (karen@coaemsp.org) on or before December 1 to prevent a recommendation for probation or a withhold of accreditation.

The CoAEMSP Board of Directors is charged with reviewing the accreditation records of nearly 100 programs. That means the documentation you have submitted for ONE program is multiplied many times! The staff person receiving the programs' submissions must also collate them for dissemination to the Board. This is a huge task, and we need to be sure we are as efficient and accurate as possible. To ensure ALL of the documentation is received and reviewed, programs MUST:
  • submit a single PDF document
  • submit documentation on time
  • NOT submit embedded documents
  • NOT submit external links
Failure to submit the document as a single PDF document or eliminate all links and embedded files will delay the review of the program's accreditation record. The CoAEMSP Board has found it necessary to take a hard stance on reports submitted after the deadline, in multiple files, or in the wrong format. When reports or responses are not submitted according to the above requirements, they will be considered as "not received" and the Board will NOT review the material; but will continue to make a decision on the program.

 TIPS on creating a single PDF.
Advanced Placement Questionnaire Deadline Dec 1
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Staff Contact: jennifer@coaemsp.org;
(214) 703-8445 x114
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On September 25 the program director of each CAAHEP accredited and CoAEMSP Letter of Review Paramedic program received an email from jennifer@coaemsp.org requesting they complete the Advanced Placement Questionnaire. If you are a program director and did not receive that email, check your quarantine, junk, and spam folders. If you do not have the questionnaire in any of those, email jennifer@coaemsp.org.

According to the CAAHEP Standards and Guidelines for the Accreditation of Educational Programs in the Emergency Medical Services Professions (Standard V.A.2), all programs must have a policy on advanced placement, transfer of credits, and credits for experiential learning.

Advanced placement is any process where a program formally recognizes prior learning of a student and applies that recognition toward meeting the program requirements. Advanced placement is applied on a case-by-case basis and allows a student to "place out" of specified program didactic, laboratory, clinical, or field requirements. This may shorten the time for completion of the program and is often thought of as an alternative pathway to program completion and eligibility for the National Registry or state examination at the paramedic level. These types of students often include physicians, registered nurses, out-of-state
paramedics, and non-CAAHEP paramedic graduates who are seeking eligibility to sit for the paramedic examination.
All students completing the program must demonstrate they have met ALL program requirements. Therefore, documentation of any student completing via an advanced placement policy must show how all of the program minimum didactic, laboratory, clinical and field requirements have been achieved through this process. All students, including those in advanced placement, completing the program are considered graduates and must be incorporated in all outcomes reporting.

CoAEMSP is beginning a formal review of programs' use of advanced placement and compliance with Standard V.A.2. Completing this questionnaire is REQUIRED of all programs.

The deadline is December 1, 2015.
Please Plan Ahead!
Holiday Office Closings


In addition to the following dates, the CoAEMSP office will be operating at reduced staff levels during the holidays to allow staff to enjoy time with loved ones. We hope you will also be able to take time to enjoy the holidays. Thank you for your understanding.

Office Closings:
Thursday-Friday, November 26-27
Thursday-Friday, December 24-25
Thursday-Friday, December 31-January 1
Don't Get Stuck!
Plan Ahead for these Important Deadlines!
deadline Do you have a SELF STUDY REPORT due between now and January 1?

Do you have a RESPONSE TO THE FINDINGS LETTER or PROGRESS REPORT due December 1?

CHECK NOW to ensure you have the necessary login information to upload the documents to the fileshare program, Egnyte. Don't have the login? Email Karen: karen@coaemsp.org for the login directions and username/password.
Register Now for New January Accreditation Workshop
 





JANUARY 7 & 8 / ORLANDO

The Sheraton Suites Orlando Airport
7550 Augusta National Drive
Orlando, FL  32882
407.313.1021

 This new accreditation workshop will focus on the new 2015 CAAHEP Standards and the new Self Study Report templates. It is a must for new program directors as well as seasoned program directors!

Because all programs will be transitioning to the new Self Study Reports (SSRs), and more than 200 LoR programs will be going through the accreditation process for the first time, these workshops will serve as an invaluable resource. Make plans to attend!

Early Bird deadline ends December 7.

Register Webinar
CAAHEP Accredited Programs Only!
Annual Reports Due December 31
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Staff Contact: lynn@coaemsp.org; (214) 703-8445 x115
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If you are the Program Director of a CAAHEP accredited Paramedic Program, you received an email from lynn@coaemsp.org  providing you the username and password to the CAAHEP Annual Report. If you did not receive that email, email lynn@coaemsp.org.

Annual Report Login
  1. A detailed User Guide for the annual report can be downloaded once you log in to the annual report
  2. Enter data on all first-enrolled classes after accreditation was awarded
  3. Enter outcomes data for any graduated classes
  4. Update all data for previous years, as necessary
  5. Write a detailed analysis and action plan for any outcomes that do not meet the Thresholds
  6. Provide the website where student/graduate achievement results are posted as public information
You CAN Avoid Delays & Complications!
Follow these proven suggestions and check out the many resources provided to you:

  1. PRINT and follow the User Guide posted on the CAAHEP Annual Report Management System (ARMS)
  1. WATCH the webinar Annual Reports & the Resource Assessment Matrix
  2. Carefully READ everything on the Annual Reports website page and REFER to all of the links
  3. Read the FAQs for Annual Reports
  4. Email lynn@coaemsp.org with questions

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ATTENTION! LETTER OF REVIEW PROGRAMS!

The DUE DATE for programs holding the CoAEMSP Letter of Review (LoR) is April 1, 2016 (no joke!).

You will receive an email in January 2016 informing you that access to the annual report is available for data entry, along with your program's user name and password.
Share Your Feedback and Suggestions
Is there something you would like us to cover in a future eUpdate? Let us know!

Sincerely,
Jennifer S. Anderson Warwick, MA
CoAEMSP