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Committee on Accreditation of Educational Programs
for the Emergency Medical Services Professions



In This Issue
Submit Comments to Proposed Annotated CAAHEP Standards
Last Listening Session on Proposed Annotated CAAHEP Standards
The Five Phases of Preceptorship
Submitting Standardized Progress Reports
Change to Fee Structure Effective Immediately
Annual Reports Due Dec 31 for CAAHEP Accredited Programs
Reponse to Findings Letter & Progress Reports Due Dec 1
Registration for Accreditation Workshops Ends Nov 27
2015 Accreditation Workshops Announced
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UPCOMING EVENTS

2014

NOVEMBER 26
Registration Deadline for December Accreditation Workshops

NOVEMBER 27-28
Happy Thanksgiving! Office Closed

DECEMBER 2
Listening Session for
Proposed Annotated CAAHEP Standards for EMSP

DECEMBER 4-6
Accreditation Update & Evaluating Student Competency Workshops, Atlanta

DECEMBER 24-25
Merry Christmas! Office Closed

DECEMBER 31
Public Comment Period Ends
for Proposed Standards

2015

MARCH 5-7
Accreditation Update & Evaluating Student Competency Workshops, Dallas

AUGUST TBD
Accreditation Update & Evaluating Student Competency Workshops, Nashville (NAEMSE Annual Symposium)

DECEMBER 3-5
Accreditation Update & Evaluating Student Competency Workshops, Chicago
News from the CoAEMSP 
A COMMITTEE ON ACCREDITATION OF CAAHEP
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NOVEMBER 2014
Holiday Office Closings

CoAEMSP offices will be closed Thursday, November 27 & Friday, November 28 in observance of Thanksgiving. We wish you and your family a wonderful and safe holiday!


The offices will also be closed December 24 & 25. The office will be opened December 22 - January 2; however, staff availability will be limited.
Last Chance to Comment is Dec 31!
Submit Comments to Proposed Annotated CAAHEP Standards

Comments are being solicited from the EMS community for the "Proposed Annotated CAAHEP Standards for EMSP" through an online survey and listening sessions.

Organizations receiving this announcement are encouraged to notify their constituents of the opportunity for public comment. Public comments intended for consideration by the CoAEMSP must be received no later than December 31, 2014.

DOWNLOAD the "Proposed Annotated CAAHEP Standards for EMSP" document.

ONLINE SURVEY
Comments are being accepted via an online survey available here.
 
Comments sent by U.S. Mail, email, and faxes are NOT accepted.
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The CoAEMSP is responsible for developing and periodically revising the CAAHEP Standards and Guidelines in order to maintain: a) compliance with CAAHEP policy, including the Standards Template; and b) congruence between the educational preparation of students and the accepted state of practice for the discipline.
Register Now!  
Last Listening Session on Proposed CAAHEP Standards

 

Comments are being solicited for the last time from the EMS community for the "Proposed Annotated CAAHEP Standards for EMSP" through a listening session to be held via GoToMeeting.


Tuesday, December 2 @ 11am CST / REGISTER
After registering, you will receive a confirmation email containing information about joining the webinar.

Article Appears in EMS World
The Five Phases of Preceptorship
by David Gurchiek, PhD, NRP

Unique abilities are needed to care for a patient while at the same time educating and evaluating a student. In this article, Paramedic Program Director David Gurchiek discusses some of the 'best practices' preceptors use to teach, mentor and evaluate students during the field internship.

Read the article appearing in EMS World...
Guidelines & Requirements for Submitting Standardized Progress Reports 

When you complete the 2014 annual report, if you do not meet one of the targeted thresholds in the Threshold Report Summary, you will be required to submit the Standardized Progress Report (SPR) Form for the threshold not met.

Consistent with CAAHEP/CoAEMSP's outcomes-oriented approach to accreditation, all accredited programs submit an Annual Report (AR) annually that includes program information, results of the outcomes assessments specified in CAAHEP Standard IV.B.1 and the programs' analyses and action plans to address any sub-threshold results in those outcomes.

Each year the CoAEMSP reviews each AR and initiates an accreditation dialogue commensurate with the results of the outcomes assessments. As part of that review for each of the outcomes, the CoAEMSP is evaluating Thresholds, which are numerical values against which programs' outcomes results are compared.

For 2014, CoAEMSP reviews the 3-year average of outcomes results for graduates in 2013, 2012, and 2011. In case of sub-threshold performance (number, severity, and duration), in addition to the program's required detailed analysis and action plan, the CoAEMSP is requiring a Standardized Progress Report (SPR) (more detailed analysis and action plan) as part of the accreditation dialogue. For 2014, the CoAEMSP will focus on the threshold for:

*    NREMT/State Written Examination Success
*    Retention
*    Positive Placement

The required/applicable SPR should be completed for EACH Threshold not met.  It will be due by March 1, 2015. The link to each SPR is available here.

Standardized Progress Report (SPR) Form
Written Exam due March 1, 2015

Standardized Progress Report (SPR) Form
Retention due March 1, 2015

Standardized Progress Report (SPR) Form
Positive Placement due March 1, 2015
Changes to Fee Structure Effective Immediately

The CoAEMSP Board of Directors voted at its most recent meeting to change its fee structure effective immediately.

The processing fee for past due payments and the site visit re-scheduling fee do not impact any programs at the moment.

Description of Fee

Fee

Site Visit Re-Scheduling Fee

$500 & forfeits the $500 grace amount *

Additional processing fee for past
due payments**

$500 per notice

International Programs
Annual Fee
$4200
Read Fee
$900
Technology Fee
$250
Expedited Service, Visas (if required), Global Entry, Business Class Tickets, Travel Insurance, Required Immunizations, Translator (if required), and additional cost deemed necessary
Actual Cost

* Programs pay a site visit flat fee of $2700, which covers site visit costs for a 2-person/2-day site visit. If the actual costs exceed $3200, then the program is invoiced for the amount in excess of $3200; the CoAEMSP absorbs the costs if the actual costs are between $2700 and $3200. If the program reschedules its site visit after it has been confirmed, the program will be responsible for all costs exceeding $2700.     

   

** Additional processing fee for unpaid invoices and payments received after the due date.

Alert! CAAHEP Accredited Programs Only!
Annual Reports Due December 31, 2014!

If you are the Program Director of a CAAHEP Accredited Paramedic Program, you should be working on your annual report to the CoAEMSP. Last month you received an email from lynn@coaemsp.org providing you the username and password to the CAAHEP Annual Report. If you did not receive that email, contact Lynn at lynn@coaemsp.org.

To access the Annual Report:    Annual Report Login

Have a question? Checkout the plethora of resources provided to you:
  1. Read the Special eUpdate distributed to CAAHEP Accredited Programs
  2. Follow the Detailed Instructions
  3. Review the website page dedicated to everything related to the Annual Report
  4. Read the FAQs for Annual Reports
  5. Watch the Annual Reports & the Resource Assessment Matrix webinar
  6. Can't find the answer? Email lynn@coaemsp.org.
More than 400 programs are submitting annual reports this year! Your question is most likely answered in any of the top five resources listed above. If you leave a voice mail or send an email to Lynn, it may take a few days for her to respond. Be patient! She will respond!
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Attention CoAEMSP Letter of Review Programs

DUE DATE for programs holding the CoAEMSP Letter of Review (LoR) is April 1, 2015.

You will receive an email in early January 2015 informing you that access to the annual report is available for data entry, along with your program's user name and password.
Response to Findings Letter & Progress Reports Due December 1

Do you have a progress report due December 1? Have you recently hosted a site visit and have a response to the site visit findings due December 1? If yes, be sure to submit it no later than December 1 to prevent a recommendation for probation or a withhold of accreditation.

Programs Seeking Initial Accreditation: If the Program's response to the site visit findings letter is received after the December 1 date, then the Program's review will be postponed to the May 2015 meeting. In addition, if no response is received by December 1, the Program's Letter of Review status may be revoked.

Programs Seeking Continuing Accreditation: If the Program's response to the site visit findings letter is received after the December 1 due date, then the Program's response will be considered not received. The CoAEMSP Board will review the Program as scheduled; however, will not consider the past due response and it may lead to a recommendation of probation.

Programs Maintaining Accreditation: If the Program's progress report is received after the December 1 due date, then the Program's response will be considered not received. The CoAEMSP Board will review the Program as scheduled; however, will not consider the past due progress report and it may lead to a recommendation of probation.

The Response to the Findings Letter or the Progress Report must be submitted as a single PDF document to karen@coaemsp.org. No exceptions!

RESOURCES
Responding to Findings Letters and Submitting Progress Reports
WEBINAR
SLIDES
Registration Ends November 27!
CAAHEP Accreditation Update & Evaluating Student Competency Workshops

December 4-6, 2014, Hilton-Downtown, Atlanta

 
          
               



Accreditation Workshop, December 4
This workshop is designed to bring the paramedic program director and others in on the CAAHEP accreditation process including self study, site visit, and on-going issues as well as provide input on any Standards changes. 
Evaluating Student Competency, December 5-6
This 2-day workshop is designed to assist instructors in appropriately evaluating students in all domains as well as complying with CAAHEP accreditation Standards related to student evaluation. This workshop has an online pre-course component that is approximately 4 hours in length. For this session, it is advised that participants have access to the NAEMSE Textbook, Foundations of Education: An EMS Approach 2nd edition (available for purchase from NAEMSE; $70. To order the text book contact NAEMSE at 412-343-4775). Learn more.
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"100% would recommend the ESC workshop to a colleague."

"All great instructors, thanks."

"It has been a great resource so far."

"The interaction by the instructors was helpful in stimulating conversations."

"The entire workshop was beneficial to me. Out of all the classes I have attended in my career this was the most rewarding and gave me great guidance for my program. I wish I could have taken this class prior to submitting my response to the findings letter."

"I would like to see an Evaluation Student Competencies Workshop 2 at the next conference. First and foremost to learn more on how to improve my program but also as follow up after implementing what I learned from this workshop this year and being able to come back and say this worked but this didn't and what can I do different and so forth. Please thank all instructors for their dedication! Great class!"

"The flow of the class with the flipped method of presentation working well with the involved learners."

"The instructors are top-notch instructors."
2015 Accreditation Workshops Just Announced!

March 5-7, 2015, Dallas
(Registration information will be released after the 2014 Atlanta workshops)

August 4-9, Nashville
NAEMSE Annual Symposium

December 3-5, 2015, Chicago


Make plans now to attend one of these workshops! More information coming soon!
 
By the Numbers


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