Tuesday, July 5, 2016
Meeting was called to order at 5:03:05 pm.
Board Members Present: Will Benedict, Dave Abrecht, Gary Havas, Larry Rutter, Susan McTaggart, Dale Sutliff, Ken Price, and Bill Martin. Absent: Barry Rands and Harvey Cohon.
Minutes from the May Board Meeting were approved (MSC McTaggart/Sutliff).
Presentations: Frank Mullin. Frank appeared as a representative of the Past Presidents who have been requested to form a Board position nominating committee. His report concludes that there is limited enthusiasm within the group and that an alternate vehicle be developed for recruiting Board members. He also suggested reducing the number of board positions by converting some of them to ex-officio positions. He charged current members not planning to return to recruit their replacements.
Business:
Following the Board Recruitment discussion, Dave Abrecht agreed to draft a recruitment advertisement.
2017 Wildflower date change. Will Benedict requested final confirmation on the Wildflower Century Ride date change to April 8, 2017. After some discussion, t Board confirmed the change.
Treasurer's Report: Bill Martin. With filled registration, Bill notes that contributions associated with the Lighthouse are beginning. It was noted that the expense/profit ratio of the 2016 Wildflower was 61/39% and was in easy proximity to the desired 60/40% distribution. During discussion, Susan McTaggart requested $500 be put aside for an upcoming ice cream social. Will Benedict would confirm with Programs Director Barry Rands.
2016 Lighthouse: Will Benedict. The ride is sold out and waitlisting begun. Additionally, Will noted he is working on budgeting food for rest stops on the number of rider visits each could expect. Route modification discussion covered a slight change to use Moonstone Drive returning south to Shamel Park.
Morro Bay Fourth: The SLOBC supported the cost of Bike Valet at the just-past date.
Constant Contact email service: Will Benedict asked for a motion to maintain the Constant Contact account setup for Wildflower and Lighthouse Century ride mass mailings at an annual budget of $600/year (MSC: Price/Rutter).
Financial Reviewer position: Will Benedict presented a description for the Financial Reviewer positions and after some discussion agreed to speak with Craig Armstrong about details to be brought back to Board.
Board Makeup: Will Benedict. Will offered background on board and non-board jobs leading to a discussion concerning the value of being on the board and its size. Ideas discussed included holding a board meeting in North County and actively involving the board in recruiting and supporting standing non-board jobs. Final consensus was that every effort should be made to fill the board as currently configured for 2016 and reevaluate board and non-board jobs before the 2017 process begins.
2017 [Club] Budget: Will Benedict. Will Benedict presented a case for beginning budget planning before the traditional October budget meeting. He submitted some budget thoughts in handouts for examination and requested Board members review and comment on an electronic version to be distributed subsequent to this meeting.
The meeting adjourned at approximately 6:36:05 pm.