Academic Affairs

14 February 2013

Academic Affairs to be Featured This Week at WSA Speaker Series
Nancy Hellerud
As part of the Webster Staff Alliance continuing speaker series, "What Can U Do for Webster U," the Office of Academic Affairs will be in the spotlight this Friday, Feb. 15, 12 noon (CST). Associate Provost Nancy Hellerud will present the Academic Affairs "big picture," with staff members on hand to answer questions.

Theresa Altmann, Francine Case, Kate Terveer, and Lisa Muex-Sisson
Among Academic Affairs staff who will be on hand to answer questions are (L-R) Theresa Altmann, Francine Case,
Kate Terveer, and Lisa Muex-Sisson
As with all the sessions in this series, our presentation will be live-streamed on WSA Live.

An archive of past sessions, as well as links to other recent webinars, is available on the WSA News page.


St. Louis Commencement Participation
All students who have graduated during the past academic year are welcome and encouraged to attend 2012 St. Louis Commencement ceremony at the Muny in Forest ParkCommencement, which will be held this year on May 11.

If your students intend to participate, we need to know so they can be included in the commencement program. Please fill out the Commencement Participation form and email to Francine Case by March 1.

Visit the Webster Commencement website for more information about the ceremony and what students need to know about participation.
GoArmyEd logoUpdates to GoArmyEd Documented Degree Plans

Documented Degree Plans have changed for all Army Continuing Education (ACES) users and for SOCAD Student Agreements. 

We now must include four items in our ACES degree plans: 

1. Student's name
2. University's name
3. Degree completion requirements
4. Evaluation of transfer credits INCLUDING any military-taught courses and school's official endorsement

Please refer to the GAE Degree Plan memo for more information.


Webster University Website Conversion Project Nearing Completion
screen shot of home page


The monumental website conversion project is 75% complete. Fewer than 15 campus location websites remain to be converted.

Director of Digital Marketing & Communication Craig Carmichael has expressed his appreciation for the input, attention and patience of everyone at each campus location. Great strides are being made daily to accomplish this project by the end of February.

With some additional hard work and a little luck, all extended campus websites will be converted by February 28. In addition to the campus location sites, other large conversions remain on schedule to be completed by the target date of February 28, including Human Resources, Campus Life, Staff Directory and assorted Academic Affairs website sections. Following the complete conversion of all website pages, the old content management system, SiteStudio, will be decommissioned.


Once all campus location websites have been converted, the Digital Marketing & Communications Team will begin work to further optimize each of them in an effort to increase new student inquiry and admissions. When reviewing websites, it is important to remember that our new responsive website design allows us to present a quality user experience on multiple digital platforms including desktop, tablets and mobile phone. This will reduce redundancy and increase consistency, ensuring we meet the expectations of potential, new and current students. 


The Webster Digital Marketing & Communications team is making every effort to ensure a seamless transition, with the understanding that on occasion corrections, edits and additions may need to be made.

For routine website edits, requests for employee access to the new content management system or general inquiry please contact the Service Desk, and they will respond to the issue as necessary. This allows for workflow tracking and improvement of service to each extended campus. In the case of an emergency or urgent situation, however, campus directors should always feel free to contact Craig directly.  
Upcoming Recruiter Training Webinars 

New staff who will be working with undergraduate students, or sites that will be adding undergraduate programs in 2013 must attend the Recruiter Basics Webinar in order to get a login and permissions to the system. 

Recruiter Basics  

    Friday, February 22nd 1-3pm CST

This is the very general introduction to give you the basics of what you need to manage your students. It is intended for brand new users, although we welcome those who may need a refresher.  


Recruiter Topics: Views & Advanced Find

    Thursday, February 14th 3-4:30pm CST
Views and Advanced Find is the key to finding groups of students for tasks such as emailing, mail merges, and other forms of communication.  The ability to customize your views will help you to control how you work.

Recruiter Topics: Sending Emails

    Friday February 15th 2-3:30pm CST
Through Recruiter, you have the ability to send individual and group emails to your prospects.


Please use this registration link to register. If you are planning to attend more than one class, you will need to register separately for each one. 



picture of FAFSA form


It is time for students to file the 2013-14 Free Application for Federal Student Aid (FAFSA) if they are planning to attend Webster University during the 2013-14 academic year (Summer 2013, Fall 2013, & Spring 2014).   


Please encourage students to complete the FAFSA as soon as possible before March 1 to maximize their eligibility for federal, state and institutional financial aid at Webster.    


To complete a FAFSA online, students need to go to and will need their PIN to complete the FAFSA online. If a student has forgotten their PIN, they can request a duplicate at Please remind students that they can use estimated information when completing the FAFSA and then update the information once their taxes have been completed. 


Questions may be directed to 314-246-6992 or

The Webster Family Tree
Welcome to those extended staff members who recently joined the Webster family:  

Dionne Stewart
Department Assistant, Old Post Office, Downtown St. Louis, MO
      Webster Family Tree

Farewell to those departing:

Kim Fazio, Representative, Camp Lejeune, NC

See the HR Job Opportunities Web page for current openings. 

In This Issue
Academic Affairs to be Featured This Week at WSA Speaker Series
St. Louis Commencement Participation
Updates to GoArmyEd Documented Degree Plans
Webster University Website Conversion Project Nearing Completion
Upcoming Recruiter Training WebinarsWebinars Announced
Summer and Fall Registration Dates Announced
New and Improved Online Military Guide to Credit Recommendations
Getting in Touch with People at the Main Campus
Updated Expense Report Forms
Dates to Remember
14 Feb--Webinar training: Recruiter Topics-Views and Advanced Find

15 Feb--Academic Affairs will share What We Do for Webster U for WSA meeting

15 Feb--Withdrawal deadline for Spring 1 classes (GR)

15 Feb--Webinar training: Recruiter Topics-Sending Emails

22 Feb--Withdrawal deadline for Spring 1 classes (UG)

22 Feb--Recruiter Basics webinar

1 Mar--Nominations due for Alumni Award

4 Mar--Petitions to graduate due for Spring 2 graduates

5 Mar--Registration begins for Summer sessions (UG)

7 Mar--Registration begins for Summer term (GR)

30 Mar--San Antonio graduation

1-3 Apr--Registration begins for Fall classes (UG)

5 Apr--Deadline for nominations for Alumni Association Student Awards

8 Apr--Registration begins for Fall classes (GR)
Summer and Fall Registration Dates Announced
clip art of calendar
As reported in Webster Today, registration dates for Summer and Fall have been confirmed.

Summer registration will begin March 5 for undergraduates and March 7 for graduates.

Fall registration will begin April 1-3 for undergraduates and April 8 for graduates.

For more information, consult the 2013-14 Academic Calendar.
New and Improved Online Military Guide to Credit Recommendations
Military Guide
The American Council on Education (ACE) has announced that they have updated their online Military Guide to enhance searchability and ease of use.

According to ACE's website, "The Military Guide is the sole source of information for all military courses and occupations evaluated by ACE, which makes credit recommendations based on reviews conducted by college and university faculty members actively teaching in the areas under consideration."

For more information, see the ACE article.
Getting in Touch with People at the Main Campus

Know who to call but don't know their phone number or extension? The number you need is only a few clicks away!


On the bottom right of the home page, there is a link that says "Directory." Clicking on that link will take you to a page where you can enter the name of the person you want to call. [Click One]


Click the button that says "Search the Directory" [Click Two], and voilą! You have your answer!   


Following this procedure saves you time and saves the main campus switchboard from having to deal with unnecessary traffic. 


Updated Expense Report Forms
Accounts Payable has updated the Expense Report Forms to reflect the change in mileage reimbursement to .565/mile. Please make sure you use these updated forms when filling out your expense reports.
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Next Issue

desk clip art
28 February 2013    

Webster University, a worldwide institution, ensures high quality learning experiences that transform students for global citizenship and individual excellence.


©2013 Office of Academic Affairs, Webster University, St. Louis, MO, All Rights Reserved; DeLyle Bowen, editor.